Palmone VII Wireless Handheld Instructions Manual

							Chapter 6 Page 183
Truncating e-mail items
The Truncate feature lets you set a point at which long e-mail items 
truncate when downloading to your handheld. By default, this 
Truncate value is 4,000 characters. By truncating long messages, you 
reduce the time it takes to synchronize your desktop E-Mail and Mail, 
as well as the amount of storage space e-mail uses on your handheld.
Note:Truncation is separate and independent from filtering.
To truncate e-mail items:
1. Tap Truncate in the HotSync Options dialog box.
2. Tap to select the truncation setting you want.
Tip:If you select the maximum setting, messages can be 8,000 
characters; longer messages are truncated. If you select a 
lower value, you’ll have more room for e-mail items.
3. Tap OK.
Mail menus
Mail menus are shown here for your reference, and Mail features that 
are not explained elsewhere in this book are described here.
See “Using menus” in Chapter 1 for information about choosing menu 
commands.
Tap 
Truncate 
Tap to
se lect 
maximum 
length 
						

							Page 184  Managing Desktop E-Mail and Beaming Information
Message menus
The Message menu varies depending on whether you are viewing an 
e-mail item, creating an e-mail item, or viewing the Message list.
Options menus
The Options menu varies depending on whether you are creating or 
editing an e-mail item.
About Mail
Shows version information for Mail.
Message list
New Message 
View Message
Message list
New Message
View Message 
						

							Chapter 6 Page 185
Beaming information
Your handheld is equipped with an IR (infrared) port that you can use 
to beam information to another Palm OS handheld that’s close by and 
also has an IR port. The IR port is located at the top of the handheld, 
behind the small dark shield. 
You can beam the following information between Palm OS handhelds:
nThe record currently displayed in Date Book, Address Book, To 
Do List, or Memo Pad
nAll records in the category currently displayed in Address Book, 
To Do List, or Memo Pad
nA special Address Book record that you designate as your 
business card, containing information you want to exchange with 
business contacts
nAn application installed in RAM memory
Note:You can also perform HotSync operations using the IR port. 
See “IR HotSync operations” in Chapter 7 for more details.
To select a business card:
1. Create an Address Book record that contains the information you 
want on your business card.
2. Tap the Menu icon  .
3. Tap Record, and then tap Select Business Card.
4. Tap Yes.
To beam a record, business card, or category of records:
1. Locate the record, business card, or category you want to beam.
2. Tap the Menu icon  .
3. Tap Record, and then tap one of the following:
The Beam command for an individual record
In Address Book only: Beam Business Card
Beam Category
4. When the Beam Status dialog box appears, point the IR port 
directly at the IR port of the receiving handheld. 
						

							Page 186  Managing Desktop E-Mail and Beaming Information
Tip:For best results, Palm VII handhelds should be between 10 
centimeters (approximately 4 inches) and 1 meter 
(approximately 39 inches) apart, and the path between the two 
devices must be clear of obstacles. Beaming distance to other 
Palm OS handhelds may be different.
5. Wait for the Beam Status dialog box to indicate that the transfer is 
complete before you continue working on your handheld.
To beam an application:
1. Open the Applications Launcher.
2. Tap the Menu icon  .
3. Tap App, and then tap Beam.
4. Tap the application you want to transfer.
Note:Some applications are copy-protected and cannot be 
beamed. These are listed with a lock icon next to them.
5. Tap Beam. 
6. When the Beam Status dialog box appears, point the IR port 
directly at the IR port of the receiving handheld.
7. Wait for the Beam Status dialog box to indicate that the transfer is 
complete before you continue working on your handheld.
To receive beamed information:
1. Turn on your handheld.
2. Point the IR port directly at the IR port of the transmitting device 
to open the Beam dialog box.
3. If you’re receiving Address Book, To Do List, or Memo Pad 
information, select a category for the incoming information, create 
a new category, or leave the information unfiled. 
						

							Chapter 6 Page 187
4. Tap Yes.
Tips on beaming information
nYou can press the Address Book application button   for about 
two seconds to beam your business card.
nYou can set the full-screen pen stroke to beam the current entry.
See “Pen preferences” in Chapter 8 for more information. 
nYou can draw the Graffiti Command stroke to activate the 
Command toolbar, and then tap the Beam icon.
nYou can use the Graffiti Command stroke /B to beam the current 
entry. 
						

							Page 188  Managing Desktop E-Mail and Beaming Information 
						

							Chapter 7 Page 189
Chapter 7
Advanced HotSync® Operations
HotSync® technology enables you to synchronize data between one or 
more Palm OS® handhelds and Palm™ Desktop organizer software or 
another PIM such as Microsoft Outlook. To synchronize data, you 
must connect your Palm VII™ handheld and Palm Desktop software. 
You can synchronize your data either directly or indirectly. Direct 
methods include placing your handheld in the cradle attached to your 
computer, or using infrared communications. Indirect methods 
include using a modem, or using network HotSync technology.
This chapter describes how to select HotSync options and perform a 
HotSync operation via infrared communications, a modem, or a 
network. See “Exchanging and updating data: HotSync operations” in 
Chapter 4 for information about performing your first and subsequent 
local HotSync operations.
Selecting HotSync setup options
You can choose when you want HotSync Manager to run. If necessary, 
you can adjust the local and modem HotSync settings as well.
To set the HotSync options:
1. Click the HotSync icon Ô
 in the Windows system tray.
2. Choose Setup. 
						

							Page 190  Advanced HotSync® Operations
3. Click the General tab and select one of the following options:
Always available: Adds HotSync Manager to the Startup folder 
and constantly monitors the communication port for 
synchronization requests from your handheld. With this op-
tion, the HotSync Manager synchronizes data even when Palm 
Desktop software is not running.
Available only when Palm Desktop software is running: Starts HotSync 
Manager and monitors requests automatically when you open 
Palm Desktop software.
Manual: Monitors requests only when you select HotSync Man-
ager from the Start menu.
Tip:If you’re not sure which option to use, keep the default 
setting: Always available.
4. Click the Local tab to display the settings for the connection 
between your computer and the handheld cradle, and adjust the 
following options as needed.
Serial Port: Identifies the port that HotSync Manager uses to 
communicate with the cradle. The Palm Desktop installation 
software automatically detects the port to which you connected 
the cradle. If necessary, you can change the port selection.
Note:Your handheld cannot share this port with an internal 
modem or other device. See “Palm VII components” in 
Chapter 1 if you have trouble identifying the serial port. 
						

							Chapter 7 Page 191
Speed: Determines the speed at which data is transferred be-
tween your handheld and Palm Desktop software. Try the As 
Fast As Possible rate first, and adjust downward if you experi-
ence problems. This setting allows Palm Desktop software and 
your handheld to find and use the fastest speed.
5. Click the Modem tab to display the modem settings and adjust the 
options as needed. See “Conducting a HotSync operation via 
modem” later in this chapter for more information.
6. If you are attached to a network, click the Network tab to display 
the network settings and adjust the options as needed. See 
“Conducting a HotSync operation via a network” later in this 
chapter for more information.
7. Click OK.
Customizing HotSync application settings
For each application, you can define a set of options that determines 
how records are handled during synchronization. These options are 
called a “conduit.” By default, a HotSync operation synchronizes all 
files between the handheld and Palm Desktop software. 
In general, you should leave the settings to synchronize all files. The 
only reason you might want to change these settings is to overwrite 
data on either your handheld or Palm Desktop software, or to avoid 
synchronizing a particular type of file because you don’t use it.
In addition to the conduits for Date Book, Address Book, To Do List, 
Memo Pad, and Expense, Palm Desktop software includes System and 
Install conduits. The System conduit backs up the system information 
stored on your handheld, including Graffiti
® ShortCuts. The Install 
conduit installs add-on applications on your handheld. 
To customize HotSync application settings:
1. Click the HotSync icon   in the Windows system tray (bottom-
right corner of the taskbar).
Tip:You can also click the HotSync command on the Palm 
Desktop software menu bar.
2. From the HotSync Manager menu, choose Custom. 
						

							Page 192  Advanced HotSync® Operations
3. Select the appropriate user name from the list.
4. Select an application in the Conduit list.
5. Click Change.
6. Select the direction in which you want to write data, or click Do 
Nothing to skip data transfer for an application.
Note:Changing the HotSync setting from the default affects 
only the next HotSync operation. Thereafter, the HotSync 
Actions revert to their default settings. To use a new 
setting on an ongoing basis, select the Set As Default box. 
Thereafter, whatever you selected as the default setting is 
used when you click the Default button in the Custom 
dialog.
7. Click OK.
8. Repeat steps 4 through 7 to change conduit settings for other 
applications.
9. Click Done to activate your settings.