Palmone VII Wireless Handheld Instructions Manual

							Chapter 4 Page 103
To Do Show Options
The Show Options dialog box enables you to control the appearance 
of To Do List and To Do List items in Date Book Agenda view.
To change the Show Options settings:
1. In To Do List, tap Show.
2. Select any of the following settings:
Show Completed Items: Displays your completed items in the To 
Do List. If you turn off this setting, your To Do List items disap-
pear from the list when you complete (check) them.
Items that no longer appear on the list because you turn off this 
setting have not been deleted. They are still in the memory of 
your handheld. Purge completed items to remove them from 
memory.
Show Only Due Items: Shows only the items that are currently due, 
past due, or have no due date specified. When this setting is ac-
tive, items that are not yet due do not appear in the list until 
their due date.
Record Completion Date: Replaces the due date with the actual date 
when you complete (check) the item. If you do not assign a due 
date to an item, the completion date still records when you 
complete the item.
Show Due Dates: Displays the due dates associated with items in 
the To Do List and displays an exclamation mark next to items 
that remain incomplete after the due date passes.
Show Priorities: Shows the priority setting for each item.
Show Categories: Shows the category for each item.
3. Tap OK. 
						

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To Do List menus
To Do List menus are shown here for your reference, and To Do List 
features that are not explained elsewhere in this book are described 
here.
See “Using menus” in Chapter 1 for information about choosing menu 
commands.
Record menu
Options menu
About To Do List
Shows version information for To Do List.  
						

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Memo Pad
A memo can contain up to 4,000 characters. The number of memos 
you can store is dependent only on the memory available on your 
handheld. A record in Memo Pad is called a “memo.” 
To create a new memo:
1. Press the Memo Pad application button   on the front of your 
handheld to display the Memo list.
2. Tap New.
Tip:In the Memo list screen, you can also begin writing in 
the Graffiti writing area to create a new memo. The first 
letter is automatically capitalized and begins your new 
memo.
3. Enter the text you want to appear in the memo. Use the carriage 
return stroke to move down to new lines in the memo.
4. Tap Done. 
Reviewing memos
The first line of a memo appears in the Memo list. This makes it easy 
to locate and review your memos. 
Tap New 
						

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To review a memo:
1. In the Memo list, tap the text of the memo.
2. Review or edit the text in the memo. 
3. Tap Done.
Memo Pad menus
Memo Pad menus are shown here for your reference, and Memo Pad 
features that are not explained elsewhere in this book are described 
here.
See “Using menus” in Chapter 1 for information about choosing menu 
commands.
The Record and Options menus differ depending on whether you’re 
displaying the Memo list or an individual memo.
Record menus
Options menus
Tap a 
memo to 
see its 
contents
Memo list
Memo screen
Memo list
Memo screen 
						

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Go to Top of 
PageMoves to the top (first) line of the memo.
Go to Bottom of 
PageMoves to the bottom (last) line of the memo.
Preferences 
Displays the Memo Preferences dialog box, 
where you define the sort order for memos. 
About Memo 
PadShows version information for Memo Pad. 
						

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Calculator
The Calculator includes several buttons to help you perform 
calculations.
Recent Calculations
The Recent Calculations command enables you to review the last 
series of calculations and is particularly useful for confirming a series 
of “chain” calculations.
To display recent calculations:
1. Tap the Menu icon  .
2. Tap Options, and then tap Recent Calculations.Clears the last number you entered. Use this 
button if you make a mistake while entering a 
number in the middle of a calculation. This button 
enables you to re-enter the number without 
starting the calculation over.
Clears the entire calculation and enables you to 
begin a fresh calculation.
Toggles the current number between a negative 
and positive value. If you want to enter a negative 
number, enter the number first and then press the 
+/- button.
Places the current number in memory. Each 
new number you enter with the M+ button is 
added to the total already stored in memory. The 
number that you add can be either a calculated 
value or any number you enter by pressing the 
number buttons. Pressing this button has no 
effect on the current calculation (or series of 
calculations); it merely places the value into 
memory until it is recalled.
Recalls the stored value from memory and inserts 
it in the current calculation.
Clears any value that is stored in the Calculator 
memory. 
						

							Chapter 4 Page 109
3. After you finish reviewing the calculations, tap OK.
Calculator menus
Calculator menus are shown here for your reference, and Calculator 
features that are not explained elsewhere in this book are described 
here.
See “Using menus” in Chapter 1 for information about choosing menu 
commands.
Options menus
About 
CalculatorShows version information for Calculator. 
						

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Expense
Expense enables you to record the date, expense type, and the amount 
that you spent. A record in Expense is called an “item.” You can sort 
your Expense items into categories or add other information that you 
want to associate with the item.
To create an Expense item:
1. Tap the Applications icon  .
2. Tap Expense.
3. Tap New.
Tip:You can also create a new Expense item by writing on the 
number side of the Graffiti writing area while in the 
Expense list screen. The first number you write begins the 
amount of your new Expense item.
4. Enter the amount of the expense. 
5. Tap the Expense type pick list and select a type from the list.
Note:As soon as you select an expense type, your handheld saves 
your entry. If you do not select an expense type, it does not 
save the entry.
Tap New Cursor 
of new 
item
Tap here 
						

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Tip:Another quick way to create a new Expense item is to make 
sure that no Expense item is selected in the Expense list, write 
the first letter(s) of the expense type, and then write the 
numerical amount of the Expense item. This technique takes 
advantage of the automatic fill feature. See “Options menu” 
later in this chapter for details.
Changing the date of an Expense item
Initially, Expense items appear with the date you enter them. You can 
use Expense to change the date associated with any Expense item.
To change the date of an Expense item:
1. Tap the Expense item you want to change.
2. Tap the date of the selected item. 
3. Tap the new date.
Entering receipt details
Expense provides a variety of options that you can associate with an 
item. These options appear in the Receipt Details dialog box.
To open the Receipt Details dialog box:
1. Tap the Expense item to which you want to assign details.
2. Tap Details.
Tap date 
						

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3. Select any of the following options:
Category: See “Categorizing records” earlier in this chapter.
Type: Opens a pick list of expense types. 
Payment: Lets you choose the payment method used to pay the 
Expense item. If the item is prepaid (such as airline tickets sup-
plied by your company), you can choose Prepaid to place your 
expense in the appropriate company-paid cell of your printed 
expense report spreadsheet. See “Transferring your data to Mi-
crosoft Excel” later in this chapter for more information.
Currency: Enables you to choose the type of currency used to pay 
the Expense item. The default currency unit is defined in the 
Preferences dialog box (see “Options menu”  later in this chap-
ter). You can also display up to four other common types of cur-
rency. See “Customizing the Currency pick list” later in this 
chapter for more information.
Vendor and City: Lets you record the name of the vendor (usually 
a company) associated with the expense and the city where the 
expense was incurred. For example, a business lunch might be 
at Rosies Cafe (Vendor) in San Francisco (City).
Attendees: See “Looking up names to add to expense records” 
earlier in this chapter.
4. Tap OK.
Customizing the Currency pick list
You can select the currencies and symbols that appear in the Currency 
pick list.
To customize the Currency pick list:
1. Tap the Currency pick list in the Receipt Details dialog box, and 
then select Edit currencies.
Tap Edit 
currencies