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Palmone VII Wireless Handheld Instructions Manual

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    							Chapter 4 Page 83
    6. Tap a blank area of the screen to deselect the event. A vertical line 
    appears next to the time, indicating the duration of the event.
    Note:If an event has the same start and end time, the time only 
    appears once.
    To schedule an event for another day:
    1. Select the date you want for the event by doing one of the 
    following:   
    nTap the day of the week that you want in the date bar at the top of 
    the screen. If necessary, tap the Previous week or Next week scroll 
    arrows to move to another week.
    Tip:You can also use the scroll button on the front panel of 
    your handheld to move forward or backward one day at 
    a time.
    nTap Go To at the bottom of the screen to open the Go to Date 
    dialog box. Select a date by tapping a year, month, and day in the 
    calendar.
    Tip:In the Go to Date dialog box, you can also use the scroll 
    button on the front panel of the handheld to move 
    forward or backward one month at a time.
    2. After you locate the date, follow the steps for scheduling an event 
    for the current day.
    Previous 
    weekNext 
    week
    Tap to select a day of 
    the current week
    Previous year Next year
    Tap to select
    current date Tap to select a 
    month
    Tap to select a 
    day 
    						
    							Page 84  Using Your Basic Applications
    To schedule an untimed event: 
    1. Select the date that you want for the event as described in “To 
    schedule an event for another day.”
    2. Tap New.
    3. Tap OK, so that no start or end times are defined for the new event.
    Tip:You can also create a new untimed event by making sure 
    no event is selected and then writing letters in the Graffiti 
    writing area.
    4. Enter a description of the event.
    5. Tap a blank area on the screen to deselect the untimed event.
    Note:If you create an event and decide later that there is no 
    particular start or end time, you can easily change it to an 
    untimed event. Tap the time of the event in the Date Book 
    screen, tap No Time, and then tap OK.
    No time 
    selected New 
    untimed 
    event 
    						
    							Chapter 4 Page 85
    Rescheduling an event
    You can easily make changes to your schedule with your handheld. 
    To reschedule an event:
    1. Tap the event you want to reschedule.
    2. Tap Details.
    3. To change the time, tap the Time box and select a new time.
    4. To change the date, tap the Date box and select a new date.
    5. Tap OK.
    Setting an alarm for an event
    The Alarm setting enables you to set an audible alarm for events in 
    your Date Book. You can set an alarm to sound minutes, hours, or 
    days before an event. The default Alarm setting is 5 minutes before the 
    time of the event, but you can change this to any number of minutes, 
    hours, or days.
    When you set an alarm, this icon   appears to the far right of the 
    event with the alarm. When the alarm tone sounds, a reminder 
    message also appears onscreen.
    To set an alarm for an event:
    1. Tap the event to which you want to assign an alarm.
    2. Tap Details.
    3. Tap the Alarm check box to select it.
    The default setting, 5 Minutes, appears.
    4. Tap the pick list to select Minutes, Hours, or Days.
    5. Select the 5 and enter any number from 0 to 99 (inclusive) as the 
    number of time units.
    6. Tap OK.
    Tap here to 
    select unit of time Enter number of 
    time units here 
    						
    							Page 86  Using Your Basic Applications
    7. When the reminder message appears on screen, do one of the 
    following:
    Tap OK to permanently dismiss the reminder and return to the 
    current screen.
    Tap Snooze to dismiss the reminder and return to the current 
    screen. The reminder message appears again five minutes after 
    you tap Snooze.
    Alarm for untimed events: You can set a silent alarm for an untimed event. 
    In this case, the alarm triggers at the specified period of minutes, 
    hours, or days before midnight (beginning) of the day of the untimed 
    event. No audible alarm sounds for an untimed event; instead, the 
    reminder message appears onscreen.
    For example, you set an alarm for an untimed event that occurs on 
    February 4th. If the alarm is set for 5 minutes, the reminder message 
    appears at 11:55 PM on the night of February 3rd. The reminder 
    remains onscreen until you turn on your handheld and tap OK to 
    dismiss it.
    Scheduling repeating or continuous events
    The Repeat function lets you schedule events that recur at regular 
    intervals or extend over a period of consecutive days. 
    A birthday is a good example of an event that repeats annually. 
    Another example is a weekly guitar lesson that falls on the same day 
    of the week and the same time of day. 
    A business trip or a vacation is an example of a continuous event.
    To schedule a repeating or continuous event:
    1. Tap the event.
    Typically, a continuous event is an untimed event.
    2. Tap Details. 
    						
    							Chapter 4 Page 87
    3. Tap the Repeat box to open the Change Repeat dialog box.
    4. Tap Day, Week, Month, or Year to set how often the event repeats.
    For a continuous event, tap Day.
    5. Enter a number that corresponds to how often you want the event 
    to repeat on the Every line. 
    For example, if you select Month and enter the number 2, the 
    event repeats every other month.
    6. To specify an end date for the repeating or continuous event, tap 
    the End on pick list and tap Choose Date. Use the date picker to 
    select an end date.
    7. Tap OK.
    After you schedule a repeating or continuous event, this icon   
    appears to the far right of the event.
    Changing repeating or continuous events
    When you make changes to a repeating or continuous event, such as 
    deleting or adding notes, or changing the time of an event, you can 
    decide which of the events you want to change; all events in the series, 
    just the current event, or the current and future events. 
    To delete repeating events:
    1. Select the record you want to delete.
    2. Tap the Menu icon  . 
    3. Tap Record, and then tap Delete Event.
    4. Do one of the following:
    Tap the 
    Repeat 
    box 
    						
    							Page 88  Using Your Basic Applications
    Tap Current to delete only the current event item.
    Tap Future to delete the current and all future event items and 
    reset the end date of the repeating event to the last shown date.
    Tap All to delete all occurrences of the repeating event.
    5. Tap OK.
    Considerations for repeating or continuous events: Keep the following points 
    in mind.
    nIf you change the start date of a repeating event, your handheld 
    calculates the number of days you moved the event. Your 
    handheld then automatically changes the end date to maintain the 
    duration of the repeating event.
    nIf you change the repeat interval (e.g., daily to weekly) of a 
    repeating event, past occurrences (prior to the day on which you 
    change the setting) are not changed, and your handheld creates a 
    new repeating event.
    nIf you change the date of an occurrence of a repeating event (e.g., 
    from January 14th to January 15th) and apply the change to all 
    occurrences, the new date becomes the start date of the repeating 
    event. Your handheld adjusts the end date to maintain the 
    duration of the event. If you apply the change to current and 
    future occurrences, past occurrences are not changed.
    nIf you change other repeat settings (e.g., time, alarm, private) of a 
    repeating event and apply the change to all occurrences, your 
    handheld creates a new event. The start date of this new event is 
    the day on which the setting is changed. Past occurrences (prior to 
    the day of the change) are not changed.
    nIf you apply a change to a single occurrence of a repeating event 
    (e.g., time), that occurrence no longer shows the Repeat icon  . 
    						
    							Chapter 4 Page 89
    Changing the Date Book view
    In addition to displaying the time list for a specific day, you can also 
    display a whole week, a month, or an agenda. You can also display the 
    current time. 
    To cycle through Day, Week, and Month views:
    nPress the Date Book application button repeatedly to display the 
    next view.
    nTap the appropriate view icon in the lower-left corner of Date 
    Book.
    To display the current time:
    1. Tap and hold the stylus on the date bar to display the current time.
    2.  Drag the stylus below the title area and then lift it to redisplay the 
    date.
    Working in Week View: Week View shows the calendar of your events for 
    an entire week. This view lets you quickly review your appointments 
    and available time slots. In addition, the graphical display helps you 
    spot overlaps and conflicts in your schedule.
    To display the Week View:
    1. Tap the Week View button.
    2. Tap the navigation controls to move forward or backward a week 
    at a time, or tap a column to display details of an event. 
    Note:The Week View also shows untimed events and events 
    that are before and after the range of times shown.
    Tap and hold the date Current time displays
    Week View 
    						
    							Page 90  Using Your Basic Applications
    3. Tap an event to show a description of the event.
    Tips for using Week View: Keep the following points in mind.
    nTo reschedule an event, tap and drag the event to a different time 
    or day.
    nTap a blank time on any day to move to that day and have the time 
    selected for a new event. 
    nTap any day or date that appears at the top of the Week View to 
    move directly to that day without selecting an event.
    nThe Week View shows the time span defined by the Start Time
     and End Time in the Date Book Preferences settings. If you have 
    an event before or after this time span, a bar appears at the top 
    or bottom of that days column. Use the onscreen scroll arrows   
    to scroll to the event.
    Previous 
    weekNext 
    week
    Tap for that day
    Bar indicates earlier event 
    Bar indicates later event  Dot indicates untimed event
    Event details
    Tap to show event details 
    						
    							Chapter 4 Page 91
    Spotting event conflicts
    With the ability to define specific start and end times for any event, it’s 
    possible to schedule events that overlap (an event that starts before a 
    previous event finishes).
    An event conflict (time overlap) appears in the Week View as 
    overlapping bars. The Day View displays overlapping brackets to the 
    left of the conflicting times.
    Working in Month View
    The Month View screen shows which days have events scheduled. 
    Dots and lines in the Month View indicate events, repeating events, 
    and untimed events.
    You can control the dots and lines that appear in the Month View. See 
    “Options menu” at the end of this section on Date Book.
    Event 
    conflicts
    Previous/next month
    Dots on right side indicate events Dashed line indicates continuous event
    Dots below date indicate untimed events
    Month View button 
    						
    							Page 92  Using Your Basic Applications
    Tips for using Month View: Keep the following points in mind.
    nTap a day in the Month View to display that day in the Day View.
    nTap the scroll arrows in the upper-right corner to move forward or 
    backward a month. 
    nTap Go to in order to open the date selector and select a different 
    month.
    nUse the scroll button on the front panel of your handheld to move 
    between months. Press the upper half of the button to display the 
    previous month, the lower half to display the next month.
    Working in Agenda View
    The Agenda view shows you your untimed events, appointments, and 
    To Do List items in one screen. When you tap an untimed event or 
    appointment in the Agenda view, the Day view appears so you can 
    see more detailed information about the event. You can tap the check 
    box next to a To Do List item to mark it complete. When you tap a To 
    Do List item, your To Do List appears. 
    Note:The To Do List items that appear and how you can change 
    them depends on the settings in your To Do preferences. See 
    “To Do Show Options” later in this chapter for more 
    information.
    To display the Agenda View:
    1. Tap the Agenda View button.
    2. Tap the navigation controls to move forward or backward a day at 
    a time, or to display more events and To Do List items. 
    Agenda View 
    						
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