Palmone VII Wireless Handheld Instructions Manual

							Chapter 6 Page 163
To select HotSync options:
1. Click the HotSync icon Ô
 in the Windows system tray (bottom-
right corner of the taskbar). 
2. Choose Custom.
Tip:You can also choose Custom from the HotSync menu in 
Palm Desktop software.
3. Select Mail in the list box.
4. Click Change.
5. Click one of the following settings:
Synchronize the files: Synchronizes the mail on your handheld and 
your desktop E-Mail application.
Desktop overwrites handheld: Replaces the mail on your handheld 
with the mail in your desktop E-Mail application. You should 
use this option only if, for some reason, the two inboxes get out 
of sync. This setting applies for only one HotSync operation and 
then reverts back to the default setting.
Do Nothing: Turns off communication between your handheld 
and desktop E-Mail application. This setting applies for only 
one HotSync operation and then reverts back to the default set-
ting.
Note:Changing the HotSync setting from the default affects only the 
next HotSync operation. Thereafter, the HotSync Action 
reverts to the default setting. 
						

							Page 164  Managing Desktop E-Mail and Beaming Information
To change your Mail setup options:
1. Click the HotSync icon   in the Windows system tray. 
2. Choose Custom.
Tip:You can also choose Custom from the HotSync menu in 
Palm Desktop software.
3. Select Mail in the list box.
4. Click Change.
5. Modify your settings as needed.
6. Click OK.
Synchronizing Mail with your E-Mail application
After you enable and configure Mail, you need to perform a HotSync 
operation to synchronize Mail with your desktop E-Mail application. 
For a complete explanation of HotSync technology, see Chapter 7.
Opening the Mail application on your handheld
To open Mail:
1. Tap the Applications icon  .
2. Tap the Mail icon  .
Viewing e-mail items
The Message list displays a list of your incoming e-mail items, who 
sent them, and the date they were received. E-mail items you’ve read 
have a check next to them. High-priority e-mail items appear in bold.
Previously read 
						

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To open an e-mail item:
nTap an e-mail item to open it.
To close an e-mail item:
nTap Done to close the e-mail item.
Displaying full header information
By default, Mail displays abbreviated header information, which 
comprises only the From: and Subj: fields. The full header provides 
complete information about the sender, receiver, and copied 
recipients, in addition to the subject and date the e-mail item was 
created. Mail uses the header type you select for all your e-mail items.
To display full header information:
1. Open an e-mail item.
2. Tap the complete header icon.
Tip:To redisplay the abbreviated header, tap the abbreviated 
header icon. 
Creating e-mail items
You create e-mail items with your handheld the same way you create 
e-mail with your desktop E-mail application: you identify the 
recipient(s) of the e-mail item, define a subject, and create the body of 
the e-mail item.
You create original e-mail items and replies in the New Message 
screen. All e-mail items must, at the very least, contain information in 
the To: field. 
Recipient
Sender
Time and date sent
E-mail body SubjectHeader mode icons 
						

							Page 166  Managing Desktop E-Mail and Beaming Information
To create an e-mail item:
1. Tap New.
Tip:You can also create an e-mail item by tapping New from 
the Message menu.
2. Enter the e-mail address of the recipient.
Tip:Enter the address as if you were entering it from your 
desktop E-Mail application. For example, network users 
sending an e-mail item to a user on the same network do 
not need to add Internet information, such as 
@mycorp.com. When you enter more than one address in 
the To: field, separate the addresses with commas or 
spaces, or enter each address on its own line.
3. To send a copy of this e-mail item to additional recipients, tap the 
CC: field, and then enter the e-mail addresses of the additional 
recipients, separating the addresses with a comma followed by a 
space.
4. Tap the Subj: field and enter a subject for your e-mail item. 
5. Tap the Body: field and enter the text of your e-mail item.
Tap New 
						

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Tip:If the address, CC, subject, or body exceeds the capacity 
of the screen display, tap the name of the field (for 
example, tap “To:”) to expand that field. Tap the Done 
button to return to the New Message screen.
To reply to an e-mail item:
1. Tap an e-mail item in the Message list to display it onscreen.
2. Tap Reply.
3. Select whom you want to receive the reply: Sender only, All 
recipients, or someone who didn’t see the original e-mail item 
(Forward).
4. Select whether you want to include original text or comment 
original text.
5. Tap OK.
6. Enter the text of your reply.
Tip:You have several options including setting the priority. 
See “Adding details to e-mail items” later in this chapter.
7. Tap Send to place your reply in the Outbox.
Tap to return to New Message screen Tap the name of the field to open 
						

							Page 168  Managing Desktop E-Mail and Beaming Information
Looking up an address
To identify the recipient of an e-mail item, you need to enter that 
person’s e-mail address. You can do this either by entering the data 
directly into the field or by using the Look Up command to access the 
information in your Address Book. 
To look up an e-mail address:
1. Tap either the To: or CC: field name to expand it.
2. Enter the first few letters of the last name of the person whose 
address you want to find. 
3. Tap Lookup. 
4. If the letters you enter identify a unique listing from your Address 
Book, your handheld completes the address for you. If not, the 
Lookup dialog box appears and lists all records that contain 
information in an E-mail field.
Tip:You can also open the Look Up dialog box in the New 
Message screen by tapping Lookup from the Options 
menu or by using the Graffiti
® Command stroke /L. 
5. Enter the first letter of the entry you want to find to scroll to the 
first entry that begins with that letter. If you write an additional 
letter, the list scrolls to the first entry that starts with those two 
letters. For example, writing a “c” scrolls to “Carter,” and writing 
“ch” scrolls to “Chu.”
6. Tap an address to select it.
7. Tap Add.
Tap Lookup 
						

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Adding details to e-mail items
Before you send your e-mail item, you can attach additional attributes 
to it, such as a signature or a priority level. These features are 
dependent on the desktop E-Mail application you use. If your 
application does not support the attribute you select, your handheld 
cannot attach that attribute to the e-mail item.
The following details are available:
Note:The Priority and BCC settings are valid only for the current 
e-mail item and must be set for each item you create. Priority
Flags an e-mail item as High, Normal, or Low 
priority.
BCC
Creates a blind carbon copy field in the New 
Message screen. 
Signature
Attaches previously defined text as the closing of an 
e-mail item. See “Adding a signature to your e-mail 
item” later in this chapter.
Confirm 
ReadRequests a confirmation telling you when the 
e-mail item was read.
Confirm 
DeliveryRequests a confirmation telling you when the 
e-mail item was delivered.
Tap here to enter address in field
Tap to select 
						

							Page 170  Managing Desktop E-Mail and Beaming Information
Setting a priority
To set a priority for your e-mail item:
1. In the New Message screen, tap Details.
2. Tap the Priority pick list and select the priority you want.
3. Tap OK.
Tip:Your handheld can flag e-mail items with a specific priority 
only if your desktop E-Mail application supports this feature.
Sending a blind carbon copy
To add a BCC field to your e-mail item:
1. In the New Message screen, tap Details.
2. Tap the BCC check box to select it.
3. Tap OK.
4. Tap the BCC: field and enter an address.
Tap here
Tap here
Tap to select priority 
						

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Adding a signature to your e-mail item
A signature consists of information about yourself that is appended to 
your e-mail item as its closing. For example, a signature can contain 
your name, address, phone and fax numbers, and any other text you 
want to include. By defining such information as a signature, you save 
yourself the trouble of having to enter it every time you create an 
e-mail item. 
Adding a signature to your message is a two-part process. First, you 
create your signature. Then you select the Signature option. 
To create a signature:
1. Tap the Menu icon  .
2. Tap Options, and then tap Preferences.
3. Tap the Signature text field and enter the text of your signature. 
4. Tap OK.
BCC field
Add signature 
text here 
						

							Page 172  Managing Desktop E-Mail and Beaming Information
To add a signature to your e-mail item:
1. In the New Message screen, tap Details.
2. Tap the Signature check box to select it and add your signature to 
the e-mail item.
Note:The check box stays selected, so all subsequent e-mail 
items you create will also contain your signature until you 
deselect the Signature option. 
3. Tap OK.
Note:The signature does not display in your e-mail item; only your 
recipient sees the signature.
Requesting confirmations
To receive a confirmation when your e-mail item is read:
1. In the New Message screen, tap Details.
2. Tap the Confirm Read check box to select it. 
3. Tap OK.
To receive a confirmation when your e-mail item is delivered:
1. In the New Message screen, tap Details.
2. Select the Confirm Delivery check box to select it. 
3. Tap OK.
You won’t receive a confirmation unless the e-mail application to 
which you send mail also supports this feature.
Storing e-mail to be sent later
When you send e-mail from your handheld, it actually stores the 
e-mail in the Outbox folder until the next time you synchronize your 
handheld with your computer. During synchronization, all e-mail 
stored in the Outbox folder is transferred to the Outbox folder in your 
desktop E-Mail application. E-mail created on your handheld is sent 
out the next time you send mail from your desktop E-Mail application.
To send e-mail:
nAfter you create an e-mail item, tap Send.