Palmone VII Wireless Handheld Instructions Manual

							Chapter 4 Page 93
Note:You can also change the category of To Do List items 
shown. Tap the pick list to choose another category. See 
“To Do List” later in this chapter for more information on 
working with To Do List items.
Date Book menus, preferences, and display options
Date Book menus are shown here for your reference, and Date Book 
features that are not explained elsewhere in this book are described 
here.
See “Using menus” in Chapter 1 for information about choosing menu 
commands.
Record menu
Options menu
Display 
OptionsAllows you to change Date Book’s appearance and 
which events display.
nShow Time Bars: Activates the time bars that appear 
in the Day View. The time bars show the duration 
of an event and illustrate event conflicts. 
						

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nCompress Day View: Controls how times appear in 
the Day View. When Compress Day View is off, 
all time slots display. When it is on, start and 
end times display for each event, but blank time 
slots toward the bottom of the screen disappear 
to minimize scrolling. 
nMonth View settings: These check boxes apply to 
the Month View of the Date Book. You can 
activate any or all of these settings to show that 
you have Timed, Untimed, or Daily Repeating 
events in the Month View only.
Preferences
nStart/End Time: Defines the start and end times for 
Date Book screens. If the time slots you select do 
not fit on one screen, you can tap the scroll 
arrows   to scroll up and down.
nAlarm Preset: Automatically sets an alarm for each 
new event. The silent alarm for untimed events is 
defined by minutes, days, or hours before 
midnight of the date of the event. 
nAlarm Sound: Sets the tone of the alarm.
nRemind Me: Defines how many times the alarm 
sounds. The choices are Once, Twice, 3 Times, 5 
Times, and 10 Times.
nPlay Every: Defines how often the alarm sounds. 
The choices are Minute, 5 minutes, 10 minutes, 
and 30 minutes.
About Date 
BookShows version information for Date Book. 
						

							Chapter 4 Page 95
Address Book
Address Book is the application in which you store name and address 
information about people or businesses.
Creating an Address Book entry
A record in Address Book is called an “entry.” You can create entries 
on your handheld, or you can use Palm Desktop software to create 
entries on your computer and then download the entries to your 
handheld with your next HotSync operation.
Palm Desktop software also has data import capabilities that enable 
you to load database files into Address Book on your handheld. 
See “Importing data” in Chapter 2 and Palm Desktop online Help for 
more information.
To create a new Address Book entry:
1. Press the Address Book application button   on the front of your 
handheld to display the Address list.
2. Tap New.
3. Enter the last name of the person you want to add to your 
Address Book. 
Note:Your handheld automatically capitalizes the first letter of 
each field (except numeric and e-mail fields). You do not 
have to use the Graffiti capital stroke to capitalize the first 
letter of the name. 
Tap New
Cursor 
at Last 
name 
						

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4. Use the Next Field Graffiti stroke to move to the First Name field.
Tip:You can also move to any field by tapping it directly.
5. Enter the persons first name in the First Name field.
6. Enter the other information that you want to include in this entry.
Note: As you enter letters in the Title, Company, City, and State 
fields, text appears for the first logical match that exists in 
your Address Book. As you enter more letters, a closer 
match appears. For example, you may already have 
Sacramento and San Francisco in your Address Book. As 
you enter “S” Sacramento appears, and as you continue 
entering “a” and “n” San Francisco replaces Sacramento. 
As soon as the word you want appears, tap in the next 
field to accept the word.
7. Tap the scroll arrows   to move to the next page of information.
8. After you finish entering information, tap Done.
Tip:To create an entry that always appears at the top of the 
Address list, begin the Last name or Company field with a 
symbol, as in *If Found Call*. This entry can contain contact 
information in case you lose your handheld.Next Field
    
Tap Done 
						

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Selecting types of phone numbers
You can select the types of phone numbers or e-mail addresses that 
you associate with an Address Book entry. Any changes you make 
apply only to the current entry. 
To select other types of phone numbers in an entry:
1. Tap the entry that you want to change. 
2. Tap Edit.
3. Tap the pick list next to the label you want to change. 
4. Select a new label.
Changing Address Entry details
The Address Entry Details dialog box provides a variety of options 
that you can associate with an entry. 
To open the Address Entry Details dialog box:
1. Tap the entry whose details you want to change.
2. Tap Edit.
3. Tap Details.
4. Select any of the following settings:
Tap 
triangle 
						

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Address Book menus
Address Book menus are shown here for your reference, and Address 
Book features that are not explained elsewhere in this book are 
described here.
See “Using menus” in Chapter 1 for information about choosing menu 
commands.
The Record and Options menus differ depending on whether you’re 
displaying the Address list screen or the Address View screen.
Record menus
Show in List
Select which type of phone or other information 
appears in the Address list screen. Your options 
are Work, Home, Fax, Other, E-mail, Main, Pager, 
and Mobile. The identifying letters W, H, F, O, E, 
M, or P appear next to the record in the Address 
list, depending on which information is displayed. 
If the E-mail or Other fields end in a letter, the 
identifying letters are not displayed.
Category
Assign the entry to a category. 
Private
Hide this entry when Security is turned on.
Duplicate AddressMakes a copy of the current record and displays 
the copy in Address Edit so you can make 
changes to the copied record. The copy has the 
same category and attached notes as the original 
record.
Address list 
Address View 
						

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Options menus
Preferences
nRemember last category: Determines how 
Address Book appears when you return to it 
from another application. If you select this 
check box, Address Book shows the last 
category you selected. If you clear it, Address 
Book displays the All category.
Rename Custom 
FieldsThese custom fields appear at the end of the 
Address Edit screen. Rename them to identify the 
kind of information you enter in them. The names 
you give the custom fields appear in all entries. 
About Address 
BookShows version information for Address Book.
Address list Address View 
						

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To Do List
A To Do List item is a reminder of some task that you have to 
complete. A record in To Do List is called an “item.”
To create a To Do List item:
1. Press the To Do List application button   on the front of your 
handheld to display the To Do list screen.
2. Tap New.
3. Enter the text of the To Do List item. The text can be longer than 
one line.
4. Tap anywhere onscreen to deselect the To Do List item.
Tip:If no To Do List item is currently selected, writing in the 
Graffiti writing area automatically creates a new item.
Setting priority
The priority setting for items lets you arrange the tasks in your To Do 
List according to their importance or urgency. The default setting for 
the To Do List is to arrange items by priority and due date, with 
priority 1 items at the top. If you have a number of items in your list, 
changing an item’s priority setting may move its position in the list. 
Note:When you create a new To Do List item, its priority is 
automatically set to level 1, the highest (most important) level. 
If you select another item first, however, the item you create 
appears beneath the selected item and is given the same 
priority as the selected item. 
Tap New
New To 
Do List 
item 
						

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To set the priority of a To Do List item:
1. Tap the Priority number on the left side of the To Do List item.
2. Tap the Priority number that you want to set (1 is most important). 
Checking off a To Do List item
You can check off a To Do List item to indicate that you’ve completed 
it. You can set the To Do List to record the date that you complete the 
To Do List item, and you can choose to show or hide completed items. 
See “To Do Show Options” later in this chapter.
To check off a To Do List item:
nTap the check box on the left side of the item.
Changing To Do List item details
The To Do Item Details dialog box enables you to change settings for 
individual items. 
Tap to 
select 
priority Tap here
Completed 
To Do List 
item 
						

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To display the To Do Item Details dialog box:
1. Tap the text of the item whose details you want to change.
2. Tap Details.
Setting a due date
You can associate a due date with any To Do List item. You can also 
sort the items that appear in the list based on their due date.
To set a due date for a To Do List item:
1. In the Details dialog box, tap “No Date” to open the Due Date pick 
list.
2. Tap the date that you want to assign the item:
Today: Assigns the current date.
Tomorrow: Assigns tomorrow’s date.
One week later: Assigns the date exactly one week from the cur-
rent date.
No Date: Removes the due date from the item.
Choose Date: Opens the date selector, where you can choose any 
date that you want for the item.
3. Tap OK.
Tip:If you turn on the Show Due Dates option in the To Do Show 
options dialog, you can tap directly on the due date in the To 
Do List to open the pick list shown in step 2. 
Tap here