Palm Tungsten T3 Instructions Manual

							Working in Day View
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5.Ta p  O K .
6.Tap a blank area of the screen to deselect the event. A vertical line appears next 
to the time, indicating the duration of the event.
If two or more events have the same start and end time, the time appears only 
once.
NOTEYou can schedule events that span midnight so that they appear in the list of 
events for two days. An event spanning midnight is automatically created when your 
End Time precedes a Start Time. An event spanning midnight cannot be longer than 
24 hours.
To schedule an event for another day:
1.Select the date you want for the event by doing one of the following: 
– Tap the day of the week that you want in the date bar at the top of the screen. 
If necessary, tap the Previous week or Next week scroll arrows to move to 
another week.
– Press Right or Left on the navigator to scroll to the next or previous day.
– Press Up or Down on the navigator to scroll within the current day.
Start time 
highlightedTap to scroll to 
earlier hours
Tap to scroll to 
later hours
Tap to change 
hours
Tap to change 
minutesTap to automatically 
fill the start and end 
times
Tap to create an 
untimed event
Previous 
weekNext 
week
Tap to select a day of 
the current week 
						

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– Tap Go To at the bottom of the screen to open the Go to Date dialog box. 
Select a date by tapping a year, month, and day in the calendar.
2.After you locate the date, follow the steps for scheduling an event for the 
current day.
To schedule an untimed event: 
1.Select the date that you want for the event.
2.Ta p  N e w.
3.Tap No Time, so that no start or end times are defined for the new event.
TIPYou can also create a new untimed event by making sure no event is 
selected and then writing letters in the Graffiti 2 input area.
4.Enter a description of the event.
5.Tap a blank area on the screen to deselect the untimed event.
If you create an event and decide later that there is no particular start or end time, 
you can easily change it to an untimed event. Tap the time of the event in the 
Calendar screen, tap No Time, and then tap OK.
TIPTo attach a note to an entry and work with attached notes, see“Attaching notes” 
in Chapter 4.
Previous yearNext year
Tap to select
current date Tap to select a 
month
Tap to select a 
day
New 
untimed 
event 
						

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Scheduling repeating or continuous events
The Repeat function enables you to schedule events that recur at regular intervals 
or that extend over a period of consecutive days. 
To schedule a repeating or continuous event:
1.Select the event.
2.Ta p  D e t a i l s .
3.Tap the Repeat box to open the Change Repeat dialog box.
4.Tap Day, Week, Month, or Year to set how often the event repeats.
For a continuous event, tap Day.
5.On the Every line, enter a number that corresponds to how often you want the 
event to repeat 
For example, if you select Month and enter the number 2, the event repeats 
every other month.
6.To specify an end date for the repeating or continuous event, tap the End on 
pick list and tap Choose Date. Use the date picker to select an end date.
7.Ta p  O K .
After you schedule a repeating or continuous event, the Repeat icon   appears at 
the far right of the event.
To delete repeating events:
1.Select the record you want to delete.
2.Tap the Menu icon  . 
3.Select Delete Event from the Record menu.
4.Do one of the following:
– Tap Current to delete only the current event item.
– Tap Future to delete the current and all future event items and reset the end 
date of the repeating event to the last shown date.
– Tap All to delete all occurrences of the repeating event.
5.Ta p  O K .
Setting an alarm for an event
The Alarm setting enables you to set an alarm for events in your Calendar. When 
you set an alarm, the Alarm icon   appears at the far right of the event. When the 
alarm is triggered, a reminder message also appears onscreen. 
						

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To set an alarm for an event:
1.Select the event to which you want to assign an alarm.
2.Ta p  D e t a i l s .
3.Tap the Alarm check box to select it.
The default setting, 5 Minutes, appears.
4.Tap the pick list to select Minutes, Hours, or Days.
5.Select the 5 and enter any number from 0 to 99 (inclusive) as the number of time 
units.
6.Ta p  O K .
7.When the reminder message appears onscreen, do one of the following:
– Tap OK to permanently dismiss the reminder and return to the current 
screen.
– Tap Snooze to dismiss the reminder and return to the current screen. An 
attention indicator blinks in the upper-left corner of the screen to remind you 
of the pending alarm, and the reminder message appears again five minutes 
later.
– Tap Go To to open Calendar. Calendar will open and display the event 
associated with the alarm. 
Alarm for untimed events: You can set a silent alarm for an untimed event. In this 
case the alarm is triggered at the specified period of minutes, hours, or days before 
midnight (beginning) of the day of the untimed event. When the alarm is triggered, 
the reminder list displays the alarm message until you clear it. See“Receiving 
alerts” in Chapter 4 for details.
For example, you set an alarm for an untimed event that occurs on February 4. If 
the alarm is set for 5 minutes, the reminder message appears at 11:55 PM on 
February 3. The reminder remains in the reminder list until you turn on your 
handheld and dismiss it.
Tap here to 
select unit of time Enter number of 
time units here 
						

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Setting an event location
Events can have a location that appears in the Day view and in the Details view.
To add an event location:
1.Select an event.
2.Ta p  D e t a i l s .
3.Tap Location and enter a location.
4.Ta p  O K .
In Day view, the location appears in parenthesis after the event description.
Rescheduling an event
You can easily make changes to your schedule with your handheld. 
To reschedule an event:
1.Select the event you want to reschedule.
2.Ta p  D e t a i l s .
3.To change the time, tap the Time box, and then tap a new time.
4.To change the date, tap the Date box, and then tap a new date.
5.Ta p  O K .
Using categories
Categories are a way to group similar events so that they can be viewed separately. 
The color coding in Calendar makes it easy to track events from different categories 
when all events are shown. For more information on categories, see“Categorizing 
records” in Chapter 4.
To categorize an event:
1.Select the event you want to categorize.
2.Ta p  D e t a i l s .
3.Tap Category pick list and select a category
4.Ta p  O K .
To edit a category or create a new category:
1.Select the event you want to categorize.
2.Ta p  D e t a i l s .
3.Tap Category pick list and select a Edit Categories 
						

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4.Perform one of the following:
– To edit a category, select a category and tap Edit.
– To create a new category, tap New.
The Edit Category dialog box opens.
5.Enter a new name and select a color.
6.Ta p  O K .
Working in Week View
Week View shows the calendar of your events for an entire week. 
To display the Week View:
1.Tap the Week View button.
2.Tap the navigation controls to move forward or backward a week at a time, or 
tap on a column to display details of an event. 
The Week View also shows untimed events and events that are before and after 
the range of times shown. Continuous events appear in green with the Repeat 
icon .
Previous 
weekNext week
Tap for that day
Bar indicates earlier event 
Bar indicates later event  Diamond indicates untimed event
Dashed line indicates continuous event
Box indicates event. Color shows category 
						

							Working in Month View
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3.Tap an event to show a description of the event.
Keep the following points in mind:
nTap any day or date that appears at the top of the Week View to move directly 
to that day without selecting an event.
nPress Right and Left on the navigator to scroll to the next or previous week.
nPress Select on the navigator to insert a highlight, and then press Right and Left 
to select a day within the selected week. To go to Day View for that day, press 
Select on the navigator again.
nThe Week View shows the time span defined by the Start Time and End Time in 
the Calendar Preferences settings. If you have an event before or after this time 
span, a bar appears at the top or bottom of that day’s column. Use the onscreen 
scroll arrows   to scroll to the event, or press Up and Down on the navigator to 
scroll to earlier and later time slots within the selected week. 
Working in Month View
The Month View screen shows which days have events scheduled. 
You can control the types of events that appear in the Month View. See “Setting 
Month View display options” later in this chapter.
Event details
Tap to show event details.
Tap twice to view the event in Day View.
Week View button
Previous/next month
Dashed line below date indicates continuous event Diamond below date indicates untimed event
Month View button
Dashes on right side indicate events. 
Color shows category 
						

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Keep the following points in mind:
nTap a day in Month View to display that day in the Day View.
nTap the scroll arrows in the upper-right corner, or press Left or Right on the 
navigator to move forward or backward a month. 
nPress Select on the navigator to insert the highlight, and then press Left or Right 
on the navigator to scroll to a specific day. Press Select on the navigator to 
display that day in the Day View.
Tap the Input Area icon   on the status bar to hide the input area so that you can 
view the previous and next months
Setting Month View display options
You can customize the Month View appearance using the Display Options dialog 
box. To set the start and stop times for the calendar screens, see “Option menu/
Preferences” later in this chapter.
Show Category ListBy default, the Category pick list does not appear at the 
top of the screen. You can choose to have the pick list 
display by selecting the check box.
Default ViewChoose from the pick list the view that displays when you 
open Calendar. 
						

							Working in Year View
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Working in Year View
The Year View screen allows you to view multiple months. 
To display the Year View:
nPerform one of the following:
– From the Options menu, select Year View.
– From the Month View screen, tap the Year Button.
Spotting event conflicts
With the ability to define specific start and end times for any event, you could 
schedule events that overlap (an event that starts before a previous event finishes).
An event conflict (time overlap) appears in the Week View as overlapping bars. 
The first event created appears as a gray bar, and any subsequent conflicting events 
appear as a single red bar. The Day View displays overlapping red brackets to the 
left of the conflicting times. 
Timed EventShows events that have a time range.
Untimed EventsShows events that do not have a time range.
Daily Repeating EventsShows events that repeat every day.
Event 
conflict 
						

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Beaming events
You can share your calendars with family or business associates by beaming events 
and categories. For more information on beaming, see“Beaming data” in 
Chapter 3.
To beam an event:
1.Tap the Menu icon  .
2.Select Beam Event.
To beam a category of events:
1.Tap the Menu icon  .
2.Select Beam Category.
3.The Beam Category dialog box opens.
4.Tap the Category pick list, and then select a category.
5.Tap the Beam events for pick list, and then select a date or date range.
You can select one of the date ranges in the list or create your own range by 
selecting Date Range. 
If you select Date Range, the Date Range dialog box opens; you can set a start 
and end range using the Set Date dialog box.
6.Tap Beam.
To receive a beamed category of events:
nPerform on of the following in the Receive Category dialog box:
– Tap Add to add a new category or add the events to the current category by 
the same name.
– Tap Replace to delete the events in the current category and replace them 
with the beamed events.
– Tap the Category pick list, and then select the category you want the events 
added to. Then tap Add.
Viewing birthday events
If you have a birthday event set in Contacts, the event displays with the untimed 
events. For more information about setting a birthday in Contacts, see“Creating a 
contact” in Chapter 7.
To view a birthday event:
nTap the event listing.
The Birthday dialog box appears showing the settings.