Palm Tungsten T3 Instructions Manual

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3.In the Reply Options dialog box, select options for replying to the sender only 
or to all e-mail recipients, and for including original message text.
4.Tap OK. The e-mail is addressed. 
5.Enter a reply.
6.Tap Send to send the message now, or tap Outbox to send it later. 
NOTEReplies are always sent as text only, even if you received the original message 
in HTML format.
Working with URLs
You can tap a URL in a received message to view the web page or file associated 
with the URL. Tapping the URL opens Palm™ Web Browser Pro to view the page 
or file. 
You can also tap an embedded e-mail address to open a new message screen with 
the address in the To field. 
						

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Depending on whether the received message is displayed in HTML or plain text 
format, URLs and e-mail addresses appear in slightly different forms, as follows:
Working with attachments
You can easily download, view, and send attachments with e-mail messages.
Downloading attachments to your handheld
E-mail may contain attached files, such as Microsoft Word or text files, that you 
want to view or install on your handheld. When you receive an e-mail message 
with an attached file, the VersaMail application automatically scans your handheld 
to see if an application resides on the handheld that can open the attachment. If the 
VersaMail application detects such an application, the attachment automatically 
opens in the appropriate application.
The types of attached files you can download and work with include the following:
HTMLURLs and e-mail addresses appear as blue underlined text.
Plain textURLs appear as any text beginning with “http://” or “www.” You 
cannot view the page or file associated with a URL that does not 
begin with “http://” or “www” in a plain text message.
E-mail addresses appear in the form 
“[email protected]” (or other three-letter extension such 
as .net, .org, and so on).
Tap text beginning 
with “www” or 
“http://” or in e-mail 
address format in 
text e-mail Tap underlined blue 
text in HTML e-mail
vCard (.vcf)This is contact information.
vCal/iCal (.vcs or 
.ics)This is usually a calendar appointment or a task.
Text (.txt)This is usually a memo or another plain text file. 
HTML (.html or 
.htm)This is usually a web page or a formatted text file. Your 
handheld displays HTML attachments with full formatting 
intact.  
						

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Among the types of attachments you can receive are the following handheld 
application files:
nContacts entries
nCalendar appointments
nTasks list items
nText memos
You can also save downloaded files to an expansion card. See “Saving attachments 
to an expansion card” later in this chapter for information.
NOTEThe maximum message size that you can retrieve is 60KB for the body text 
and approximately 5MB of total data for any attachments. If the attachment is too 
large, it cannot be downloaded to the handheld. Because downloading large 
messages can consume handheld resources, the VersaMail application displays the 
size of and asks if you want to continue downloading any message that exceeds your 
maximum message size, up to a total size of 5MB.
Microsoft Word 
(.doc)Automatically opens in the Word To Go application on your 
handheld. You can view and edit the document in the same 
way that you could using the Word application on your 
desktop.
Microsoft Excel 
(.xls)Automatically opens in the Sheets To Go application on your 
handheld. You can view and edit the spreadsheet in the same 
way that you could using the Excel application on your 
desktop.
Graphics files (.jpg, 
.bmp, .tif, .gif)You can download these files and view them using the Palm™ 
Photos application on your handheld.
Other application 
filesFor other types of application files, your handheld may contain 
a viewer that allows other applications to pass it a file for 
viewing. You do not need to do anything different in the steps 
for downloading and viewing attachments; if your handheld 
contains such a viewer, the attachment is automatically 
opened. If your handheld does not contain such a viewer, you 
cannot view the attachment. Among the file types that may be 
supported are MP3 and AAC files.
PRC (.prc)This is a Palm OS® application that you can install and run on 
your handheld. 
PDB (.pdb)This is a file that works with specific Palm OS applications. 
ZIP (.zip)These are compressed files that contain other types of files, for 
example, text files or Word docs. You can download and 
uncompress (“unzip”) a Zip file and then view the contents on 
your handheld. 
						

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To download an attachment:
1.In the Inbox, tap the message with the attachment. 
A paper clip icon appears on the message’s icon if the message has an 
attachment that has been downloaded.
If you choose to get messages by subject only, you must tap More for each 
downloaded message in order to view the body of the e-mail message plus any 
attachments, up to the maximum message size. If the downloaded message 
(either body text alone or body text plus any attachments) exceeds your 
maximum message size, you see a message showing that the message and/or 
attachments were too large and asking if you would like to continue 
downloading them. 
For example, if the maximum message size is 5KB and you download a body of 
2KB, then any attachment under 3KB is also downloaded, and any attachment 
over 3KB is not. See “Downloading large attachments” later in this chapter.
2.Tap the red paper clip icon in the upper-right corner. If the attachment is not 
downloaded, a paper clip icon will not appear even though the message was 
sent with an attachment. You must download the attachment for the paper clip 
icon to appear.
Paper clip icon 
indicates 
downloaded 
attachment
Tap red paper clip icon to view 
attachment 
						

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3.Your options for working with a downloaded attachment vary according to the 
file type.
4.When you have finished viewing or installing the attachment, tap Done. This 
returns you to the Attachments dialog box, where you can select another 
attachment if you want to.
If there is no Done button on the attachment screen, tap the VersaMail icon   
on the Home screen to return to the Inbox of the account you were in.
5.When you have finished viewing or installing all attachments, tap Done on the 
Attachments dialog box. This returns you to the Message screen.
Type Action
Viewable file: 
text, Word doc, 
task, HTML, 
graphic, and so onTap the name of the attachment you want to view, and then 
tap View. If there are multiple viewers registered on your 
handheld for the attachment file type, either use the default 
viewer shown, or select a viewer from the list. For example, 
if you have two photo viewing applications on your 
handheld and you select a photo attachment on the list, the 
Viewer pick list appears containing the names of the photo 
viewing applications. Tap the pick list, and then select the 
application you want to use to view the photo attachment.
If there is only one viewer registered for the attachment file 
type, the viewer is shown without a list.
Palm OS 
application 
or database file 
(.prc or .pdb)Tap the name of the attachment you want, and then tap 
Install. The file is installed automatically.
Compressed Zip 
fileTap the name of the attachment you want, and then tap 
Unzip. The file uncompresses, and the files it contains are 
listed. Tap the name of the file you want to view or install, 
and then tap View or Install.
Viewer pick list is displayed only if handheld has 
multiple viewers registered for attachment file 
type
Button displays View, Install, or 
Unzip, depending on the 
attachment file type 
						

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Downloading large attachments
Downloading and viewing a message with a single attachment that exceeds your 
maximum message size, or a message with multiple attachments whose total size 
exceeds your maximum message size, requires some extra steps.
To determine if a message has an attachment or multiple attachments that exceed the 
maximum message size:
nIn the Inbox, tap the message title.
If the message plus attachments exceeds the maximum message size, the More 
button   appears on the Message screen. In the case of multiple attachments, if 
some of the attachments were downloaded completely, you see both the red paper 
clip icon (indicating fully downloaded attachments) and the More button 
(indicating incompletely downloaded attachments).
To download a single attachment that exceeds the maximum message size:
1.Tap the More button.
2.Tap Yes to continue downloading the entire message with attachment.
More button indicates that message 
plus any attachments exceeds 
maximum message size
Ta p  M o r e 
						

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When downloading is complete, the red paper clip icon appears and the More 
button is no longer displayed. Follow the procedure for viewing an attachment 
presented earlier in this chapter.
To download multiple attachments whose total size exceeds the maximum message size:
1.Tap the red paper clip icon.
2.Select one of the following:
– To view any fully downloaded attachments without continuing to download 
additional attachments, tap No. Follow the procedure for viewing an 
attachment presented earlier in this chapter.
– To continue downloading all messages, tap Yes. 
When downloading is complete, the Attachments dialog box appears, showing all 
downloaded messages. Follow the procedure for viewing an attachment presented 
earlier in this chapter.
Saving attachments to an expansion card
If you have purchased an expansion card that provides extra memory, you can save 
downloaded attachments to the expansion card.
To save an attachment to an expansion card:
1.Insert the expansion card into the slot on your handheld.
2.Follow the procedure for downloading attachments described earlier in this 
chapter. 
						

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3.On the Attachments screen, select the attachment you want to save, and then 
tap Save To Card.
4.Ta p  O K .
5.Repeat steps 3 and 4 for each attachment you want to save.
Attaching files from a handheld application
You can attach files on your handheld to e-mail messages you send. For example, 
you can attach files from the various handheld applications, such as a Calendar 
appointment (.vcs/.ics), tasks in the Tasks application (.vcs/.ics), or text memos 
(.txt). 
NOTEThe maximum size message you can send is 60KB for the body text and 
approximately 5MB of total data for any attachments. The maximum number of 
attachments for any e-mail message is ten, regardless of the attachments’ total size.
You can attach the following types of files from a handheld application:
nvCard (.vcf)
nvCal/iCal (.vcs/.ics)
nMemo/Text (.txt)
nPRC (.prc)
nPDB (.pdb)
nMicrosoft Word document (.doc)
nMicrosoft Excel spreadsheet (.xls) 
						

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To attach a file from a handheld application:
1.Tap the Menu icon  , tap Options, and then tap Attachment.
2.Tap the Type pick list, and then select the file type. The VersaMail application 
displays all file types that reside on your handheld that you are able to attach to 
an e-mail message. 
All files of the selected type appear in the Type box. For example, if you select 
Appointments (vCal/iCal), tap Calendar to see a list of appointments from a 
particular date that you can attach, or tap Tasks to see tasks. 
3.Tap the file that you want to attach, and then tap Add.
The selected file appears in the Attachments box.
Select type of file you want to 
attach 
						

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4.Repeat steps 2 and 3 for each attachment you want to add, and then tap Done.
TIPTo delete an attachment from an e-mail message, tap the attached file in 
the Attachments box, and then tap Delete.
5.Tap Send or Outbox. 
Attaching files from an expansion card
If you have purchased an expansion card and have saved files to the card, you can 
attach files from the card to an e-mail message you are sending. The types of files 
you can attach from an expansion card include the following:
nWo r d  d o c s
nHTML files
nJPEG and GIF graphics files
nMP3 and WAV audio files
nAny other file type
To attach a file from an expansion card:
1.Insert the expansion card into the slot on your handheld.
2.On the New Message screen, tap the Menu icon  , tap Options, and then tap 
Attachment.
3.Tap the From pick list, and then select Files on Card.