Palm Tungsten T3 Instructions Manual

							Setting an alarm
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Setting an alarm
You can set an alarm to sound during the next 24-hour period.
To set an alarm:
1.Tap the box next to the Alarm   icon to open the Set Alarm dialog box.
2.Tap the time columns to set the hour and minute.
3.Ta p  O K .
4.When the alarm reminder message appears, do one of the following:
Tap OK to permanently dismiss the reminder and return to the current screen.
Tap Snooze to dismiss the reminder and return to the current screen. An 
attention indicator blinks in the upper-left corner of the screen to remind you of 
the pending alarm, and the reminder message appears again in five minutes. 
When the reminder message reappears, the current time appears in the 
Reminder bar and the alarm time appears on the screen.
Tap Go To to open World Clock and to dismiss the alarm. 
Using World Clock menus
World Clock features that are not explained elsewhere in this book are described 
here. See“Using menus” in Chapter 4 for information about choosing menu 
commands.
Options menu
Display OptionsOpens a dialog box where you can choose which information 
appears on the World Clock screen.
Show Multiple Locations: Activates the secondary location 
displays. When it is selected, the secondary locations appear 
below the primary location. 
Date: Activates the date display. When it is selected, the date 
appears below the time for each location.
Alarm 
PreferencesSound: Sets the sound of the alarm. The choices are Alarm, 
Bumble Bee, Reveille, Sonata, Wake Up, and Warbler.
Volume: Defines how loud the alarm sounds. The choices are 
Low, Medium, and High. 
						

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CHAPTER 20
Performing HotSync
®
 Operations
HotSync® technology enables you to synchronize data between one or more 
Palm OS
® handhelds and Palm™ Desktop software or another personal 
information manager (PIM) such as Microsoft Outlook. To synchronize data, you 
must connect your handheld and your computer either directly or indirectly. 
Direct methods include placing your handheld in the cradle/cable attached to 
your computer, using infrared communications, or using a Bluetooth™ 
connection. Indirect methods include using a modem or network HotSync 
technology.
Selecting HotSync setup options
You can choose when HotSync Manager will run. If necessary, you can adjust the 
local and modem HotSync settings as well.
To set the HotSync options on a Windows computer:
1.Click the HotSync icon   in the Windows system tray (lower-right corner of 
the taskbar).
If you do not see the HotSync icon, you need to start HotSync Manager: On the 
Windows desktop, click Start, and then select Programs. Navigate to the Palm 
Desktop software program group, and select HotSync Manager. 
Alternatively, you can start the Palm Desktop software, which automatically 
opens the HotSync Manager.
2.Select Setup. 
						

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3.Click the General tab, and select one of the following options:
If you’re not sure which option to use, keep the default setting: Always 
available.
4.If you are using a serial cradle/cable, click the Local tab to display the settings 
for the connection between your computer and the handheld cradle/cable, and 
adjust the following options as needed. 
If you are using the USB cradle/cable, you do not need to use the settings on the 
Local tab for a direct HotSync operation. 
Always availableAdds HotSync Manager to the Startup folder and 
constantly monitors the communication port for 
synchronization requests from your handheld. With this 
option the HotSync Manager synchronizes data even 
when Palm Desktop software is not running.
Available only when 
the Palm Desktop 
software is runningStarts HotSync Manager and monitors requests 
automatically when you open Palm Desktop software.
ManualMonitors requests only when you select HotSync Manager 
from the Start menu.
Serial PortIdentifies the port that HotSync Manager uses to 
communicate with the cradle/cable. If necessary, you can 
change the port selection.
Your handheld cannot share this port with an internal 
modem or other device. 
SpeedDetermines the speed at which data is transferred between 
your handheld and Palm Desktop software. Try the As Fast 
As Possible rate first, and adjust downward if you experience 
problems. This setting allows your handheld to synchronize 
with your computer at the fastest speed possible. 
						

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5.Click the Modem tab to display the modem settings and adjust the options as 
needed. For more information, see “Conducting modem HotSync operations” 
later in this chapter.
6.If your computer is attached to a network, click the Network tab to display the 
network settings and adjust the options as needed. For more information, see 
“Conducting network HotSync operations” later in this chapter.
7.Click OK.
To set the HotSync options on a Mac computer:
1.Double-click the HotSync Manager icon in the Palm folder.
2.Click the HotSync Controls tab, and select any of the following options.
NOTEThe Connection Settings tab for a direct HotSync operation are set 
automatically when you perform the first HotSync operation. 
HotSync Enabled/
DisabledActivates the transport monitor and prepares your Mac 
computer to synchronize with your handheld. By default, 
the transport monitor is enabled to listen on USB and 
PalmConnect whenever you start your computer. 
If you are using Mac OS 9.1 and the optional serial HotSync 
cradle/cable and you use the same serial port for other 
devices besides the HotSync cradle/cable, disable the 
transport monitor and then enable it manually only when 
you connect the cradle/cable to perform a HotSync 
operation. 
Enable HotSync 
software at system 
startupActivates the transport monitor automatically each time 
you start your computer. If this option is not selected, you 
must open HotSync Manager and select the Enabled option 
before you can perform a HotSync operation.
Show more detail 
in HotSync LogIncludes more troubleshooting information in the log that is 
generated when you perform a HotSync operation.
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3.If you are using the USB cradle/cable, you do not need to adjust the settings on 
the Connection Settings tab for a direct HotSync operation; they are set 
automatically when you perform the first HotSync operation. 
If you are using Mac OS 9.1 and the optional serial cradle/cable, click the 
Connection Settings tab and select the port where you attached the cradle/
cable.
.
You can set both Modem and Printer port settings and prepare your computer 
to synchronize with your handheld using the HotSync cradle/cable or a 
modem. However, choosing both setups prevents you from using either port for 
other operations such as printing, faxing, or AppleTalk networking. 
4.Close the HotSync Software Setup window. 
Customizing HotSync application settings
For each application, you can define a set of options that determines how records 
are handled during synchronization. These options are called a conduit. By default, 
a HotSync operation synchronizes all files between the handheld and Palm 
Desktop software. 
IMPORTANTIf you are synchronizing data between Microsoft Outlook and your 
handheld, you can customize the conduit settings from your handheld by selecting 
Microsoft Outlook from the HotSync Options menu. For complete details about MS 
Outlook conduit settings, see the MS Outlook conduit help in HotSync Manager. 
Follow these steps to access MS Outlook conduit help:
– Click the HotSync icon   in the Windows system tray
– Select Custom.
– Select one of the Outlook conduits from list.
– Select Change.
– Select one of the conduits from the list.
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							Customizing HotSync application settings
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In general, you should leave the default settings to synchronize all files. The only 
reason you might want to change these settings is to overwrite data on either your 
handheld or Palm Desktop software, or to avoid synchronizing a particular type of 
file because you don’t use it.
In addition to the conduits for Calendar, Contacts, Tasks, Memos, Note Pad, Voice 
Memo, and Palm™ Photos, Palm Desktop software includes System and Install 
conduits. The System conduit backs up the system information stored on your 
handheld, including Graffiti
® 2 ShortCuts. The Install conduit installs add-on 
applications on your handheld. 
To customize HotSync application settings on a Windows computer:
1.Click the HotSync icon   in the Windows system tray (lower-right corner of 
the taskbar).
You can also click the HotSync command on the Palm Desktop software 
menu bar.
2.From the HotSync Manager menu, select Custom.
3.Select the appropriate username from the list.
4.Select an application in the Conduit list.
5.Click Change.
6.For each application, click the direction in which you want to write data, or click 
Do Nothing to skip data transfer for an application.
Changing the HotSync setting from the default affects only the next HotSync 
operation. Thereafter, the HotSync Actions revert to their default settings. To 
use a new setting on an ongoing basis, select the Set As Default box. Thereafter, 
whatever you selected as the default setting is used when you click the Default 
button in the Custom dialog box.
7.Click OK.
8.Click Done to activate your settings. 
						

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To customize HotSync application settings on a Mac computer:
1.Double-click the Palm Desktop icon in the Palm folder.
2.From the HotSync menu, select Conduit Settings.
3.From the User pop-up menu, select the appropriate username.
4.Select an application in the Conduit list.
5.Click Conduit Settings.
6.For each application, click the direction in which you want to write data, or click 
Do Nothing to skip data transfer for an application.
Changing the HotSync setting from the default affects only the next HotSync 
operation. Thereafter, the HotSync Actions revert to their default settings. To 
use a new setting on an ongoing basis, click Make Default. Thereafter, whatever 
you selected as the default setting is used for HotSync operations.
7.Click OK.
8.Close the Conduit Settings window.
Conducting cradle/cable HotSync operations
The simplest way to synchronize data is to perform a direct HotSync operation by 
seating your handheld in the cradle/cable and pressing the HotSync button.
Performing a cradle/cable HotSync operation: Windows computers
The first time you synchronize your data, you need to enter user information on 
Palm Desktop software. After you enter this information and synchronize with 
your handheld, the HotSync Manager recognizes your handheld and doesn’t ask 
for this information again.
If you are a system administrator preparing several handhelds for a group of users, 
you may want to create a user profile. See “Creating a user profile” later in this 
chapter before performing the following steps.
IMPORTANTYou must perform your 
first HotSync operation with a local, direct 
connection or with infrared communication, rather than with a modem or network.
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The following steps assume that you have already installed Palm Desktop 
software. If you have not installed this software, see“Step 4: Run Palm Setup 
Wi z a r d ” in Chapter 1 for instructions.
To perform a local HotSync operation on a Windows computer:
1.Place your handheld in the cradle/cable.
2.If the HotSync Manager is not running, start it: On the Windows desktop, click 
Start, and then select Programs. Navigate to the Palm Desktop software 
program group, and select HotSync Manager. Alternatively, you can start the 
Palm Desktop software, which automatically opens the HotSync Manager. 
3.Press the HotSync button  on the cradle/cable.
IMPORTANTThe first time you perform a HotSync operation, you must enter a 
username in the New User dialog box and click OK. Every handheld should have 
a unique name. To prevent loss of a user ’s records, never try to synchronize more 
than one handheld to the same username. 
						

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The HotSync Progress dialog box appears, and synchronization begins.
4.Wait for a message on your handheld indicating that the process is complete.
When the HotSync process is complete, you can remove your handheld from 
the cradle/cable. Gently tilt your handheld forward in the cradle/cable, and 
then lift it up to remove it.
Performing a direct HotSync operation: Mac computers
When you installed Palm Desktop software, you entered a username. This user 
name is the connection between your handheld and your computer. 
The first time you perform a HotSync operation the Palm Desktop software does 
the following: 
nAdds a username to your handheld.
nCreates a folder for the username in the Users folder inside the Palm folder. For 
example, if you entered Jane Garcia as your user name, a folder named Jane 
Garcia is created in the Users folder.
nCreates a file named User Data in your username folder. 
User names appear in the User pop-up menu on the right side of the toolbar. You 
can change users by selecting a new name in the pop-up menu. 
Each subsequent time you perform a HotSync operation, HotSync Manager reads 
the username from your handheld and synchronizes the data in the folder of the 
same name.
Be sure you select the correct username from the User pop-up menu before 
entering data on Palm Desktop or performing a HotSync operation.
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