Lexmark X9350 User Manual

							4Press  * 9 * on the telephone after you answer it and hear fax tones.
5 Hang up the telephone. The printer receives the fax.
Using Caller ID
Caller ID is a service provided by some telephone companies that identifies the telephone number (and possibly the
name) of the person who is calling. If you subscribe to this service, it works with the printer. When you receive a fax,
the telephone number of the person who is sending you the fax appears on the display.
Note:  Caller ID is available only in some countries and regions.
The printer supports two distinct Caller ID patterns: Pattern 1 (FSK) and Pattern 2 (DTMF). Depending on the country
or region you live in and the telecommunications company you subscribe to, you may need to switch the pattern to
display Caller ID information.
1 Make sure the printer is on and is connected to a working phone line.
2 From the control panel, press 
 or  repeatedly until  Fax is highlighted.
3 Press 
.
4 Press 
 or  repeatedly until the  Fax Setup submenu is highlighted.
5 Press 
.
6 Press 
 or  repeatedly until the  Ringing and Answering  submenu is highlighted.
7 Press 
.
8 Press 
 or  repeatedly until you reach the  Caller ID Pattern menu item.
9 Press 
 or  repeatedly until the setting you want appears.
10 Press 
 to save the setting and exit.
Forwarding faxes
Use the fax forwarding feature if you are going to be away, but still want to receive your faxes. There are three fax
forwarding values or settings:
• Off —(Default)
• Forward —The printer sends the fax to the designated fax number.
• Print & Forward —The printer prints the fax and then sends it to the designated fax number.
To set up fax forwarding:
1 Make sure the printer is on and is connected to a working phone line.
2 From the control panel, press 
 or  repeatedly until  Fax is highlighted.
3 Press 
.
The  Fax Mode  menu appears.
4 Press 
 or  repeatedly until the  Fax Setup submenu is highlighted.
5 Press 
.
6 Press 
 or  repeatedly until the  Ringing and Answering  submenu is highlighted.
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							7Press .
8 Press 
 or  repeatedly until you reach  Fax Forward.
9 Press 
 or  repeatedly until the value you want appears.
10 Press 
.
11 Enter the number to which you want to forward the fax.
12 Press 
 to save the number.
Setting Auto Answer to On 1 From the control panel, press 
 or  repeatedly until  Fax is highlighted.
2 Press 
.
The  Fax Mode  menu appears.
3 Press 
 or  repeatedly until you reach  Auto Answer.
4 Press 
 or  repeatedly until  On appears.
5 Press 
 to save and exit.
Printing fax activity reports
You can print reports of faxes sent and/or received.
1 From the control panel, press 
 or  repeatedly until  Fax is highlighted.
2 Press 
.
The  Fax Mode  menu appears.
3 Press 
 or  repeatedly until the  Fax Setup submenu is highlighted.
4 Press 
.
5 Press 
 or  repeatedly until the  History and Reports  submenu is highlighted.
6 Press 
.
7 Press 
 or  until you reach  Report.
8 Press 
 or  repeatedly until the type of report you want to print appears.
9 Press 
 to print the report and exit.
Setting up Speed Dial numbers 1 From the desktop, double-click the  Productivity Suite icon.
2 Click  Fax.
3 Click  Change fax settings .
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							4Click  Adjust speed dial list and other fax settings .
5 Click the  Speed Dial  tab.
6 To add a fax number to your Speed Dial list:
a Click the next empty line in the list.
b Enter a fax number.
c Place the cursor in the Contact Name field.
d Enter a contact name.
e Repeat step a through step d as necessary using lines 2–89.
7 To add a fax group:
a Scroll down and click line 90.
A new entry box appears.
b Click the next empty line in the list.
c Enter up to 30 fax numbers for the group.
d Place the cursor in the Contact Name field.
e Enter a contact name.
f Repeat step b through step e to add additional groups using lines 91–99 as necessary.
8 Click  OK to save the entries.
Notes: • You can include a calling card number as part of the fax number.
• A fax number can include up to 64 numbers, commas, periods, and/or these symbols: * # + - ( ).
Using the Phone Book
The Phone Book is a directory of Speed Dial entries (1–89) and Group Dial entries (90–99).
To access the Phone Book submenu:
1 From the control panel, press 
 or  repeatedly until  Fax is highlighted.
2 Press 
.
The  Fax Mode  menu appears.
3 Press 
 or  repeatedly until  Phone Book is highlighted.
4 Press 
.
The  Phone Book  menu appears.
5 Press 
 or  repeatedly until you highlight one of the following as needed:
Use thisToName SearchView names previously added using Add Entry, and add names to a fax list.Phone Number SearchView phone numbers previously added using Add Entry, and add numbers to a fax
list.
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							Use thisToAdd EntryAdd a name and a fax number. The printer automatically assigns a new entry a Speed
Dial number.
Note:  Enter a name and a fax number in the provided fields using the keypad
numbers. You spell out a name using the numbers associated with each letter as you
do on a telephone or cell phone.Group SearchSearch for a previously defined group, and add it to a fax list.Add GroupCreate a group name, and select previously defined names to be added to the group.Print ListPrint a list with the name, the fax number, and the Speed Dial number of each person.
Note:  This is available when Phone Book entries exist.
6Press  to enter the menu item you highlighted, and follow the instructions on the display.
7 Press 
 to exit and save any entries you made.
Note:  For instructions on how to add Speed Dial or Group Dial entries to the Phone Book using the computer, see
“Setting up Speed Dial numbers” on page 132.
Customizing dial settings
Setting up a dialing prefix
You can add a prefix of up to eight characters to the beginning of each number dialed. Characters can include numbers,
commas, and/or the symbols * or #.
1 From the control panel, press 
 or  repeatedly until  Fax is highlighted.
2 Press 
.
3 Press 
 or  repeatedly until the  Fax Setup submenu is highlighted.
4 Press 
.
5 Press 
 or  repeatedly until the  Dialing and Sending  submenu is highlighted.
6 Press 
.
7 Press 
 or  repeatedly until you reach the  Dial Prefix menu item.
8 Press 
 or  repeatedly until  Create appears.
9 Press 
.
10 Enter the prefix to be dialed before each telephone number.
11 Press 
 to save and exit.
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							Setting the distinctive ring
Distinctive ring is a service provided by some telephone companies that assigns multiple phone numbers to a single
telephone line. If you subscribe to this service, you can program your printer to have a distinctive ring pattern and phone
number for incoming faxes.
1 From the control panel, press 
 or  repeatedly until  Fax is highlighted.
2 Press 
.
3 Press 
 or  repeatedly until the  Fax Setup submenu is highlighted.
4 Press 
.
5 Press 
 or  repeatedly until the  Ringing and Answering  submenu is highlighted.
6 Press 
.
7 Press 
 or  repeatedly until you reach the  Distinctive Ring menu item.
8 Press 
 or  repeatedly until the ring pattern you want appears.
9 Press 
 to save and exit.
Setting the number of rings before receiving a fax automatically 1 Make sure that Auto Answer is on. For more information, see “Setting Auto Answer to On” on page 132.
Note:  An indicator, resembling a telephone handset with the word  FAX under it, is shown in the top left corner of
the display when Auto Answer is on.
2 From the control panel, press 
 or  repeatedly until  Fax is highlighted.
3 Press 
.
4 Press 
 or  repeatedly until the  Fax Setup submenu is highlighted.
5 Press 
.
6 Press 
 or  repeatedly until the  Ringing and Answering  submenu is highlighted.
7 Press 
.
8 Press 
 or  repeatedly until you reach the  Pick-up On menu item.
9 Press 
 or  repeatedly until the setting you want appears.
10 Press 
 to save and exit.
When the number of rings you set is detected, the printer automatically receives the incoming fax.
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							Setting up to fax while behind a PBX
If the printer is being used in a business or office, it may be connected to a Private Branch Exchange (PBX) telephone
system. Ordinarily, when dialing a fax number, the printer waits to recognize the dial tone and then dials the fax number.
However, this method of dialing may not work if the PBX telephone system uses a dial tone that is not recognizable to
most fax machines. The “Dialing while behind a PBX” feature enables the printer to dial the fax number without waiting
to recognize the dial tone.
1 From the control panel, press 
 or  repeatedly until  Fax is highlighted.
2 Press 
.
3 Press 
 or  repeatedly until the  Fax Setup submenu is highlighted.
4 Press 
.
5 Press 
 or  repeatedly until the  Dialing and Sending  submenu is highlighted.
6 Press 
.
7 Press 
 or  repeatedly until you reach the  Dial Method menu item.
8 Press 
 or  repeatedly until  Behind PBX (Dial Tone Detect Off)  appears.
9 Press 
 to save and exit.
Customizing fax settings
Customizing settings using the Fax Setup Utility
You can adjust the fax settings in the Fax Setup Utility. These settings apply to the faxes you send or receive.
1 From the desktop, double-click the  Productivity Suite icon.
2 Click  Fax.
3 Click  Change fax settings.
The Lexmark Fax Solutions Software screen appears.
4 Click  Adjust speed dial list and other fax settings .
The following screen appears.
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							5Click each tab, and change the settings as needed.
TabOptionsDialing and Sending•Select the telephone line format you want to use.
• Enter a dialing prefix.
• Select a dialing volume.
• Enter your name and fax number.
Notes:
– You can include a calling card number as part of the fax number.
– Enter a maximum of 64 digits in a fax number.
• Select the number of times you want the machine to redial and the time
between those attempts if the fax cannot be sent on the first try.
• Choose whether to scan the entire document before dialing the number.
Note:  Select  After Dial  if you are sending a large fax or a
multiple-page color fax.
• Select a maximum send speed and print quality for outgoing faxes.
• From the “Automatic fax conversion” line, select  ON to match the
resolution setting of the receiving fax machine.
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							TabOptionsRinging and Answering•Select incoming call options.
• Select auto answer options.
• Select whether you want to forward a fax, or print it and then forward it.
• Enter a fax forwarding number.
• Manage blocked faxes.Fax Printing / Reports•Automatically reduce an incoming fax to fit to the paper size loaded, or
print it on two sheets of paper.
• Choose whether to print a footer (the date, time, and page number) to
appear on each page you receive.
• Select a paper source.
• Choose whether to print on both sides of the paper.
• Select when to print fax activity and confirmation reports.Speed DialCreate, add to, edit, or delete entries from the Speed Dial list, including
Group Dial entries.
6 Click  OK after you finish customizing the settings.
7 Close the Fax Setup Utility.
Setting up a fax footer 1 From the control panel, press 
 or  repeatedly until  Fax is highlighted.
2 Press 
.
3 Press 
 or  repeatedly until the  Fax Setup submenu is highlighted.
4 Press 
.
5 Press 
 or  repeatedly until the  Fax Printing submenu is highlighted.
6 Press 
.
7 Press 
 or  repeatedly until you reach the  Fax Footer menu item.
8 Press 
 or  repeatedly until  On appears.
9 Press 
 to save and exit.
Creating a fax cover page using the control panel 1 From the control panel, press 
 or  repeatedly until  Fax is highlighted.
2 Press 
.
3 Press 
 or  repeatedly until the  Edit Fax Settings  submenu is highlighted.
4 Press 
.
5 Press 
 or  repeatedly until you reach  Fax Cover Page.
6 Press 
 or  repeatedly until  Yes appears.
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							7Press .
Wait for the fax  Cover Page menu to appear. Use this menu to edit items for your fax cover page, such as your
From #, your name, your fax number, and the priority of the fax you plan to send.
8 Press 
 or  to choose a From #.
9 Press 
 to edit other items for the cover page. Use the keypad to enter numbers or characters.
10 Press 
 to save and exit when you finish creating the cover page.
Creating a fax cover page using the Productivity Suite 1 Open the  Productivity Suite  using one of these methods:
Method 1Method 2From the desktop, double-click the  Productivity
Suite  icon.aClick  Start ª  Programs  or All Programs  ª  Lexmark
9300 Series .
b Select  Productivity Suite .
2Click  Fax.
3 Click  Change fax settings. .
The  Run the Printer Setup Wizard Query  screen appears.
4 Click  Yes.
5 Following the prompts on the computer screen, complete the screens named Step 1 through Step 7 in the wizard.
6 Fill out information for the blank fields for the Step 8: Cover Pages screen.
7 Click  Next.
8 Click  Finished .
Blocking unwanted changes to fax settings
This feature blocks network users from changing fax settings through the Fax Setup Utility.
1 From the control panel, press 
 or  repeatedly until  Setup is highlighted.
2 Press 
.
3 Press 
 or  repeatedly until the  Change Printer Default Settings  submenu is highlighted.
4 Press 
.
5 Press 
 or  repeatedly until you reach the  Block Host Settings menu item.
6 Press 
 or  repeatedly until  On appears.
7 Press 
 to save and exit.
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							Blocking junk faxes
If you have Caller ID, you can block faxes sent from specific numbers and/or all faxes which do not include a Caller ID
number.
1 To turn on the Block List feature:
a From the control panel, press 
 or  repeatedly until  Fax is highlighted.
b Press 
.
c Press 
 or  repeatedly until the  Fax Setup submenu is highlighted.
d Press 
.
e Press 
 or  repeatedly until the  Fax Blocking submenu is highlighted.
f Press 
.
g Press 
 or  repeatedly until you reach the  Block List menu item.
h Press 
 or  repeatedly until  On appears.
i Press 
 to save and exit.
2 To add each fax number you want to block:
a From the control panel, press 
 or  repeatedly until  Fax is highlighted.
b Press 
.
c Press 
 or  repeatedly until the  Fax Setup submenu is highlighted.
d Press 
.
e Press 
 or  repeatedly until the  Fax Blocking submenu is highlighted.
f Press 
.
g Press 
 or  repeatedly until you reach  Blocked Fax Add Entry .
h Press 
.
i Use the keypad numbers to enter the name of the person associated with the fax number in the Name field.
j Press 
 once.
k Use the keypad numbers to enter the fax number in the Fax Number field.
l Press 
 to save and exit.
3 To block faxes sent from an unidentified number (a number with no Caller ID):
a From the control panel, press 
 or  repeatedly until  Fax is highlighted.
b Press 
.
c Press 
 or  repeatedly until the  Fax Setup submenu is highlighted.
d Press 
.
e Press 
 or  repeatedly until the  Fax Blocking submenu is highlighted.
f Press 
.
g Press 
 or  repeatedly until you reach the  Block No-ID menu item.
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