Lexmark X 950 User Manual

							3From the home screen, navigate to:
Fax > enter the fax number
To create a group of fax numbers, touch Next number, and then enter the next fax number.
4Navigate to:
 > enter a name for the shortcut > Done > OK > Fax It
Sending a fax
Sending a fax using the touch screen
1Load an original document faceup, short edge 
first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, touch Fax.
4Enter the fax number or a shortcut using the touch screen or keypad.
To  a d d  r e c i p i e n t s ,  t o u c h  Next Number and then enter the recipient's telephone number or shortcut number,
or search the address book.
Note: To place a dial pause within a fax number, press 
. The dial pause appears as a comma in the
“Fax to” box. Use this feature if you need to dial an outside line first.
5To u c h  Fax It.
Sending a fax using the computer
The printer driver fax option lets you send a print job to the printer, which sends the job as a fax. The fax option
works as a normal fax machine, but is controlled through the printer driver instead of the printer control panel.
1With a document open, click File > Print.
2Select the printer, and then click Properties, Preferences, Options, or Setup.
3Navigate to:
Fax tab > Enable fax
4Enter the recipient fax number or numbers in the “Fax number(s)” field.
Note: Fax numbers can be entered manually or by using the Phone Book feature
5If necessary, enter a prefix in the “Dialing prefix” field.
6Select the appropriate paper size and page orientation.
7If you want to include a cover page with the fax, then select Include cover page with fax, and then enter
the appropriate information.
8Click OK. Faxing121 
						

							Notes:
The Fax option is available for use only with the PostScript driver or the Universal Fax Driver. For
information on installing these drivers, see the Software and Documentation CD.
The Fax option must be 
configured and enabled in the PostScript driver under the 
Configuration tab
before it can be used.
If the Always display settings prior to faxing check box is selected, then you are prompted to verify the
recipient information before the fax is sent. If this check box is cleared, then the queued document is
sent automatically as a fax when you click OK on the Fax tab.
Sending a fax using shortcuts
Fax shortcuts are just like the speed dial numbers on a telephone or fax machine. A shortcut number (1–99999)
can contain a single recipient or multiple recipients.
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not place postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3Press  , and then enter the shortcut number using the keypad.
4To u c h  Fax It.
Sending a fax using the address book
The address book enables you to search for bookmarks and network directory servers.
Note: If the address book feature is not enabled, then contact your system support person.
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, navigate to:
Fax > 
 > Browse shortcuts
4Using the virtual keyboard, type the name or part of the name of the person whose fax number you want
to find.
Note: Do not attempt to search for multiple names at the same time.
5To u c h  Done > Fax It. Faxing122 
						

							Customizing fax settings
Changing the fax resolution
Settings range from Standard (fastest speed) to Ultra Fine (slowest speed, best quality).
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, navigate to:
Fax > enter the fax number > Options
4From the Resolution area, touch the arrows to change to the resolution you want.
5To u c h  Fax It.
Making a fax lighter or darker
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, navigate to:
Fax > enter the fax number > Options
4From the Darkness area, touch the arrows to adjust the darkness of the fax.
5To u c h  Fax It.
Sending a fax at a scheduled time
1Load an original document faceup, short edge 
first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, navigate to:
Fax > enter the fax number > Options > Advanced Options > Delayed Send
Note: If Fax Mode is set to Fax Server, the Delayed Send button will not appear. Faxes waiting for
transmission are listed in the Fax Queue. Faxing123 
						

							4Touch the arrows to adjust the time the fax will be transmitted.
The time is increased or decreased in increments of 30 minutes. If the current time is shown, the left arrow
is unavailable.
5To u c h  Fax It.
Note: The document is scanned and then faxed at the scheduled time.
Viewing a fax log
1Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Settings > Reports > Fax Job Log or Fax Call Log.
Blocking junk faxes
1Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Settings > Fax Settings > Analog Fax Setup > Block No Name Fax.
Notes:
This option blocks all incoming faxes that have a private caller ID or no fax station name.
In the Banned Fax List field, enter the phone numbers or fax station names of specific fax callers you
want to block.
Canceling an outgoing fax
Canceling a fax while the original documents are still scanning
When using the ADF, touch Cancel Job while Scanning… appears.
When using the scanner glass, touch Cancel Job while Scanning… appears or while Scan the Next
Page / Finish the Job appears. Faxing124 
						

							Canceling a fax after the original documents have been scanned to
memory
1On the home screen, touch Cancel Jobs.
The Cancel Jobs screen appears.
2Touch the job or jobs you want to cancel.
Only three jobs appear on the screen; touch the down arrow until the job you want appears, and then touch
the job you want to cancel.
3To u c h  Delete Selected Jobs.
The Deleting Selected Jobs screen appears, the selected jobs are deleted, and then the home screen
appears.
Understanding the fax options
Content
This option lets you specify the content type and source of the original document.
Choose content type from Text, Text/Photo, Photo, or Graphics.
Te x t—Use when the content of the original document is mostly text or line art.
Graphics—Use when the original document is mostly business‑type graphics such as pie charts, bar charts,
and animations.
Te x t / P h o t o—Use when the original document is a mixture of text, graphics, and photos.
Photo—Use when the original document is mostly a photo or an image.
Choose content source from Color Laser,  B l a c k / W h i t e  L a s e r,  I n k j e t ,  P h o to/Film, Magazine, Newspaper, Press,
or Other.
Color Laser—Use when the original document was printed using a color laser printer.
Black/White Laser—Use when the original document was printed using a mono laser printer.
Inkjet—Use when the original document was printed using an inkjet printer.
Photo/Film—Use when the original document is a photo from film.
Magazine—Use when the original document is from a magazine.
Newspaper—Use when the original document is from a newspaper.
Press—Use when the original document was printed using a printing press.
Other—Use when the original document was printed using an alternate or unknown printer.
Resolution
This options increases how closely the scanner examines the document you want to fax. If you are faxing a
photo, a drawing with fine lines, or a document with very small text, then increase the Resolution setting. This
will increase the amount of time required for the scan and will increase the quality of the fax output.
Standard—Suitable for most documents
Fine 200 dpi—Recommended for documents with small print Faxing125 
						

							Super fine 300 dpi—Recommended for original documents with fine detail
Ultra fine 600 dpi—Recommended for documents with pictures or photos
Note: Fine 200 dpi and Super fine 300 dpi is displayed when color printing is selected.
Darkness
This option adjusts how light or dark your faxes will turn out in relation to the original document.
Color
This option enables or disables color in faxing.
Page Setup
This option lets you change the Sides (Duplex), Orientation, and Binding settings.
Sides (Duplex)—Use to specify if the original document is simplex (printed on one page) or duplex (printed
on both sides). This also identifies what needs to be scanned for inclusion in the fax.
Orientation—Use to specify the orientation of the original document, and then changes Sides and Binding
to match the orientation.
Binding—Use to specify if the original document is bound on the long‑edge or short‑edge side.
Scan Preview
This option displays the first page of the image before it is included in the fax. When the first page is scanned,
the scanning is paused and a preview image appears.
Delayed Send
This lets you send a fax at a later time or date.
1Set up your fax.
2From the home screen, navigate to:
Delayed Send > enter the date and time you want to send your fax > Done
Note: If the printer is turned 
off when the delayed fax is scheduled to be sent, then the fax is sent the next
time the printer is turned on.
This setting can be especially useful in sending information to fax lines that are not readily available during
certain hours, or when transmission times are cheaper.
Using the advanced options
These options, among other things, allow you to customize advanced imaging settings, combine multiple jobs
into one, and clean the edges of a document. Faxing126 
						

							Holding and forwarding faxes
Holding faxes
This option lets you hold received faxes from printing until they are released. Held faxes can be released
manually or at a scheduled day or time.
1Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Settings > Fax Settings > Analog Fax Setup > Holding Faxes.
3In the Print Faxes Password 
field, enter a password.
4From the Held Fax Mode menu, select one of the following:
Off
Always On
Manual
Scheduled
5If you selected Scheduled, then continue with the following steps:
aClick Fax Holding Schedule.
bFrom the Action menu, select Hold faxes.
cFrom the Time menu, select the time you want the held faxes released.
dFrom the Day(s) menu, select the day you want the held faxes released.
6Click Add.
Forwarding a fax
This option lets you print and forward received faxes to a fax number, e‑mail address, FTP site, or LDSS.
1Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Settings > Fax Settings.
3From the Fax Forwarding menu, select one of the following:
Print
Print and Forward
Forward
4From the “Forward to” menu, select one of the following:
Fax
E‑mail Faxing127 
						

							FTP
LDSS
eSF
5In the Forward to Shortcut field, enter the shortcut number where you want the fax forwarded.
Note: The shortcut number must be valid for the setting selected in the “Forward to” menu.
6Click Submit. Faxing128 
						

							Scanning
Scanning to an FTP address
Automatic document feeder (ADF) Scanner glass
Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards
or photos), transparencies, photo paper, or thin media (such as
magazine clippings).
The scanner lets you scan documents directly to a File Transfer Protocol (FTP) server. Only one FTP address
may be sent to the server at a time.
Once an FTP destination has been configured by your system support person, the name of the destination
becomes available as a shortcut number, or it is listed as a profile under the Held Jobs icon. An FTP destination
could also be another PostScript printer; for example, a color document can be scanned and then sent to a
color printer.
Creating shortcuts
Instead of entering the entire FTP site address on the printer control panel each time you want to send a
document to an FTP server, you can create a permanent FTP destination and assign a shortcut number. There
are two methods for creating shortcut numbers: using the Embedded Web Server or using the printer touch
screen.
Creating an FTP shortcut using the Embedded Web Server
1Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Settings.
3Under Other Settings, click Manage Shortcuts.
Note: A password may be required. If you do not have an ID and password, get one from your system
support person. Scanning129 
						

							4Click FTP Shortcut Setup.
5Enter the appropriate information.
6Enter a shortcut number.
If you enter a number that is already in use, then you are prompted to select another number.
7Click Add.
Creating an FTP shortcut using the touch screen
1From the home screen, navigate to:
FTP > type the FTP address > 
 > enter a name for the shortcut > Done
2Verify that the shortcut name and number are correct, and then touch OK. If the name or number is incorrect,
then touch Cancel, and then reenter the information.
If you enter a number that is already in use, then you are prompted to select another number.
3To u c h  Submit.
Scanning to an FTP address
Scanning to an FTP address using the touch screen
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, navigate to:
FTP > FTP > type the FTP address > Send It
Scanning to an FTP address using a shortcut number
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3Press , and then enter the FTP shortcut number.
4To u c h  Send It. Scanning130