Lexmark X 950 User Manual

							Understanding the e-mail options
Recipients
This option lets you enter the destination of your e-mail. You may enter multiple e‑mail addresses.
Subject
This option lets you enter a subject line for your e-mail.
Message
This option lets you enter a message that will be sent with your scanned attachment.
File Name
This option lets you customize the attachment file name.
Original Size
This option opens a screen where you can choose the size of the documents you are going to e-mail.
Touch a paper size button to select that size as the Original Size setting. The e‑mail screen appears with
the new setting displayed.
When “Original Size” is set to Mixed Sizes, you can scan an original document that contains mixed paper
sizes.
When “Original Size” is set to Auto Size Sense, the scanner automatically determines the size of the original
document.
Resolution
Adjusts the output quality of your e-mail. Increasing the image resolution increases the e-mail file size and the
time needed to scan your original document. Image resolution can be decreased to reduce the e-mail file size.
Color
This option sets the output color for the scanned image. Touch to enable or disable color.
Content
This option lets you specify the content type and source of the original document.
Choose content type from Text, Text/Photo, Photo, or Graphics.
Te x t—Use when the content of the original document is mostly text or line art.
Graphics—Use when the original document is mostly business‑type graphics such as pie charts, bar charts,
and animations. E-mailing111 
						

							Te x t / P h o t o—Use when the original document is a mixture of text, graphics, and photos.
Photo—Use when the original document is mostly a photo or an image.
Choose content source from Color Laser,  B l a c k / W h i t e  L a s e r,  I n k j e t ,  P h o to/Film, Magazine, Newspaper, Press,
or Other.
Color Laser—Use when the original document was printed using a color laser printer.
Black/White Laser—Use when the original document was printed using a mono laser printer.
Inkjet—Use when the original document was printed using an inkjet printer.
Photo/Film—Use when the original document is a photo from 
film.
Magazine—Use when the original document is from a magazine.
Newspaper—Use when the original document is from a newspaper.
Press—Use when the original document was printed using a printing press.
Other—Use when the original document was printed using an alternate or unknown printer.
Darkness
This option adjusts how light or dark your scanned documents will turn out in relation to the original document.
Send As
This option lets you set the output type for the scan image.
Select one of the following:
PDF—Use this to create a single file with multiple pages. This can be sent as a secured or compressed file.
TIFF—Use this to create multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of
the Embedded Web Server, then TIFF saves one page in each file. The file size is usually larger than an
equivalent JPEG.
JPEG—Use this to create and attach a separate 
file for each page of your original document.
XPS—Use this to create a single XPS file with multiple pages.
RTF—Use this to create a file in editable format.
TXT—Use this to create an ASCII text file with no formatting.
Page Setup
This option lets you change the Sides (Duplex), Orientation, and Binding.
Sides (Duplex)— Specifies if the original document is simplex (printed on one page) or duplex (printed on
both sides). This also identifies what needs to be scanned for inclusion in the e-mail.
Orientation— Specifies the orientation of the original document, and then changes Sides and Binding to
match the orientation.
Binding— Specifies if the original document is bound on the long‑edge or short‑edge side.
Scan Preview
This option displays the first page of the image before it is included in the e-mail. When the first page is scanned,
the scanning is paused and a preview image appears. E-mailing112 
						

							Using the advanced options
These options, among other things, allow you to customize advanced imaging settings, combine multiple jobs
into one, and clean the edges of a document. E-mailing113 
						

							Faxing
Note: This is available only in some printer models.
Automatic document feeder (ADF) Scanner glass
Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards
or photos), transparencies, photo paper, or thin media (such as
magazine clippings).
Getting the printer ready to fax
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this
product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone,
during a lightning storm.
Notes:
The following connection methods are applicable only in some countries or regions.
During the initial printer setup, clear the fax function check box and any other function you plan to set up
later, and then touch Continue.
The indicator light may blink red if the fax function is enabled but not fully set up.
Warning—Potential Damage: Do not touch the cables or the printer in the area shown while actively sending
or receiving a fax. Faxing114 
						

							Initial fax setup
Many countries and regions require outgoing faxes to contain the following information in a margin at the top
or bottom of each transmitted page, or on the first page of the transmission: station name (identification of the
business, other entity, or individual sending the message) and station number (telephone number of the sending
fax machine, business, other entity, or individual).
To enter your fax setup information, use the printer control panel, or use your browser to access the Embedded
Web Server and then enter the Settings menu.
Note: If you do not have a TCP/IP environment, then you must use the printer control panel to enter your fax
setup information.
Using the printer control panel for fax setup
When the printer is turned on for the first time or if the printer has been off for an extended time, a series of
start‑up screens appear. If the printer has fax capabilities, then the following screens appear:
Fax Name or Station Name
Fax Number or Station Number
1When Fax Name or Station Name appears, enter the name to be printed on all outgoing faxes.
2After entering the Fax Name or Station Name, touch Submit.
3When Fax Number or Station Number appears, enter the printer fax number.
4After entering the Fax Number or Station Number, touch Submit.
Using the Embedded Web Server for fax setup
1Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section. Faxing115 
						

							2Click Settings > Fax Settings > Analog Fax Setup.
3In the Fax Name or Station Name field, enter the name to be printed on all outgoing faxes.
4In the Fax Number or Station Number 
field, enter the printer fax number.
5Click Submit.
Choosing a fax connection
Notes:
The printer is an analog device that works best when directly connected to the telephone wall outlet.
Other devices(such as a telephone or answering machine) can be successfully attached to pass through
the printer, as described in the setup steps.
If you want a digital connection such as ISDN, DSL, or ADSL, then a third-party device (such as a DSL
filter) is required. Contact your DSL provider for a DSL 
filter. The DSL 
filter removes the digital signal on
the telephone line that can interfere with the ability of the printer to fax properly.
Yo u  do not need to attach the printer to a computer, but you do need to connect it to an analog
telephone line to send and receive faxes.
Equipment and service options Fax connection setup
Connect directly to the telephone line. See 
“Connecting to an analog telephone line” on page 
116.
Connect to a Digital Subscriber Line (DSL or ADSL)
service.See 
“Connecting to a DSL service” on page 117.
Connect to a Private Branch eXchange (PBX) or
Integrated Services Digital Network (ISDN) system.See 
“Connecting to a PBX or ISDN system” on page 117.
Use a Distinctive Ring service. See 
“Connecting to a distinctive ring service” on page 
118.
Connect through an adapter used in your area. See 
“Connecting to an adapter for your country or region”
on page 118.
Connecting to an analog telephone line
If your telecommunications equipment uses a US‑style (RJ11) telephone line, then follow these steps to connect
the equipment:
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to an active analog telephone wall jack.
Faxing116 
						

							Connecting to a DSL service
If you subscribe to a DSL service, then contact the DSL provider to obtain a DSL filter and telephone cord, and
then follow these steps to connect the equipment:
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to the DSL filter.
Note: Yo u r  D S L  
filter may look 
different than the one in the illustration.
3Connect the DSL 
filter cable to an active telephone wall jack.
3
21
Connecting to a PBX or ISDN system
If you use a PBX or ISDN converter or terminal adapter, then follow these steps to connect the equipment:
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to the port designated for fax and telephone use.
Notes:
Make sure the terminal adapter is set to the correct switch type for your region.
Depending on the ISDN port assignment, you may have to connect to a specific port.
When using a PBX system, make sure the call waiting tone is off.
When using a PBX system, dial the outside line prefix before dialing the fax number.
For more information on using the fax with a PBX system, see the documentation that came with your
PBX system. Faxing117 
						

							Connecting to a distinctive ring service
A distinctive ring service may be available from your telephone service provider. This service allows you to have
multiple telephone numbers on one telephone line, with each telephone number having a different ring pattern.
This may be useful for distinguishing between fax and voice calls. If you subscribe to a distinctive ring service,
then follow these steps to connect the equipment:
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to an active analog telephone wall jack.
3Change the Distinctive Rings setting to match the setting you want for the printer to answer:
Note: The factory default setting for distinctive rings is On. This allows the printer to answer single,
double, and triple ring patterns.
aFrom the home screen, navigate to:
 > Settings > Fax Settings > Analog Fax Settings > Distinctive Rings
bSelect the pattern setting you want to change, and then touch Submit.
Connecting to an adapter for your country or region
The following countries or regions may require a special adapter to connect the telephone cable to the active
telephone wall jack:
Country/Region
Austria
Cyprus
Denmark
Finland
France
Germany
Ireland
Italy
New Zealand
Netherlands
Norway
Portugal
Sweden
Switzerland
United Kingdom
For some countries or regions, a telephone line adapter is included in the box. Use this adapter to connect an
answering machine, telephone, or other telecommunications equipment to the printer.
1Connect one end of the telephone cable that came with the printer to the printer LINE port 
2Connect the other end of the telephone cable to the adapter, and then connect the adapter to the active
telephone wall jack.
Note: Your telephone adapter may look 
different than the one shown. It will 
fit the wall jack used in your
location. Faxing118 
						

							Setting the outgoing fax or station name and number
1Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Settings > Fax Settings > Analog Fax Setup.
3In the Fax Name or Station Name field, enter the name to be printed on all outgoing faxes.
4In the Fax Number or Station Number field, enter the printer fax number.
5Click Submit.
Setting the date and time
You can set the date and time so that they are printed on every fax you send. If there is a power failure, then
you may have to reset the date and time.
1Type the printer IP address in the address 
field of your Web browser.
If you do not know the IP address of the printer, then you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Security > Set Date and Time.
3In the Set Date & Time field, enter the current date and time.
4Click Submit.
Note: It is recommended to use the network time.
Configuring the printer to observe daylight saving time
The printer can be set to automatically adjust for daylight saving time:
1Type the printer IP address in the address field of your Web browser. Faxing119 
						

							If you do not know the IP address of the printer, then you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Security > Set Date and Time.
3Select the Automatically Observe DST checkbox, and then enter the DST start and end dates in the Custom
Time Zone Setup section.
4Click Submit.
Creating shortcuts
Creating a fax destination shortcut using the Embedded Web Server
Instead of entering the entire phone number of a fax recipient on the printer control panel each time you want
to send a fax, you can create a permanent fax destination and assign a shortcut number. A shortcut can be
created to a single fax number or a group of fax numbers.
1Type the printer IP address into the address 
field of your Web browser.
If you do not know the IP address of the printer, you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Settings > Manage Shortcuts > Fax Shortcut Setup.
Note: A password may be required. If you do not have an ID and password, get one from your system
support person.
3Type a unique name for the shortcut, and then enter the fax number.
To create a multiple‑number shortcut, enter the fax numbers for the group.
Note: Separate each fax number in the group with a semicolon (;).
4Assign a shortcut number.
If you enter a number that is already in use, then you are prompted to select another number.
5Click Add.
Creating a fax destination shortcut using the touch screen
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides. Faxing120