Konica Minolta bizhub C550 User Manual

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3.5 Duplicating a document
Document data that is currently saved in a user box can be copied to a dif-
ferent public user box/personal user box/group user box.
2
Note 
A document cannot be copied if multiple documents are selected.
1From the File Document screen, select the document to be copied.
2Touch [Copy].
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3Specify the user box where the document is to be copied.
?Is a password required for copying data to a different user box?
%It is not necessary to enter the password when copying data to a 
different user box, even if a password has been specified for the 
box.
4Check the information, and then touch [Start].
The data is copied, and a message appears, indicating that the opera-
tion was completed.
5Touch [OK].
2
Note 
The date and time that the document was copied is recorded under 
“Time Stored”.
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3.6 Checking document details
The details of saved documents can be checked from the touch panel.
The following information can be checked from the Document Details 
screen.
!
Detail 
The preview screen can be displayed by touching a button in the sub dis-
play area or by touching a button in the Document Details screen.
ItemDescription
Registered 
TimeDisplays the date and time that the document was stored.
User Name Displays the mode (Scan, Copy or Print) and name of the user who stored the 
document.
Document 
NameDisplays the name of the document.
No. of Pages Displays the number of pages in the document.
Job No. Displays the job number when the document was stored.
[Preview] but-
tonTouch this button to display the Enlarged Thumbnail View screen. For details, 
refer to “Preview screen operations” on page 3-19.
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C5503-17 Check the details
2
Note 
Multiple documents can be selected.
1From the File Document screen, select the document to be checked.
2Touch [Document Details].
The Document Details screen appears.
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3Check the details of the document.
– To select multiple documents, touch [↑] and [↓] to display different 
screens.
– To display the preview, touch [Preview].
– To perform the operation from the sub display area, touch [Preview] 
in the sub display area, and then touch [Detail].
4After checking the document, touch [Close].
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							Organizing user box documents3
C5503-19 Preview screen operations
Touching [Enlarged Thumbnail View] in the Document Details screen dis-
plays the Enlarged Thumbnail View screen. The image can be viewed at full 
size or at a size of 2, 4 or 8 times the normal size. The procedure for checking 
the image at a size of 4 times the normal size is described below.
!
Detail 
With documents containing multiple pages, only the image of the first 
page can be checked.
The contents of a document saved with encryption cannot be previewed.
1The image is displayed at full size in the Enlarged Thumbnail View 
screen. Touch [ ] twice.
The image is displayed at a size 4 times the normal size.
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2To select a different area to be enlarged, touch the scroll bar arrows on 
the right side and at the bottom of the image.
– When the selection is moved to the right:
– When the selection is moved down:
3After checking the image, touch [Close].
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							4Printing a user box 
document
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4 Printing a user box document
4.1 Overview of document printing
Available operations in the Use Document screen
The following operations can be performed from the Use Document screen.
From the Use Document screen, documents in the following user boxes can 
be printed and transmitted. The operations that can be performed with some 
user boxes may be limited. The limitations on the operations are shown be-
low.
OperationDescriptionPage reference
Print Documents saved in user boxes in Copy mode, 
Fax/Scan mode or Print mode can be printed. Fin-
ishing settings, such as the number of copies and 
double-sided printing, can be added when the doc-
ument is printed.p. 4-6
Send Documents saved in user boxes in Fax/Scan mode 
or Print mode can be sent by e-mail. Finishing and 
transmission settings can be added when the doc-
ument is transmitted.p. 5-24
Combine Multiple documents within the same user box can 
be combined and printed. Finishing settings, such 
as the number of copies and double-sided printing, 
can be added when the document is printed.p. 4-66
Bind TX Multiple documents within the same user box can 
be combined and transmitted. Finishing and trans-
mission settings can be added when the document 
is transmitted.p. 5-52
Document Details The date and time when the document was saved 
and a preview image can be checked.p. 3-16
Public/person-
al/group user 
boxesAnnotation 
User BoxSecure Print 
User BoxEncrypted PDF 
User Box
Printoooo
Sendoo××
Combineo×××
Bind TXo×××
Document Detailsoooo
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C5504-3 Checking documents saved in user boxes
The following procedure describes how to check the list of documents saved 
in a user box.
1Press the [User Box] key 
in the control panel.
2Touch [Use Document].
3From the Public, Personal or Group tab, touch the button for the de-
sired user box.
– The Personal tab displays only user boxes registered to the user 
that is logged on with user authentication.
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