DELL 2155cdn User Manual

							Faxing409
FILE LOCATION:  C:\Users\fxstdpc-
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DELL CONFIDENTIAL – PRELIMINARY 9/13/10 - FOR PROOF ONLY
3Enter the speed dial number between 001 and 200 using the numeric keypad, 
and then press the   
(Set) button.
The corresponding entrys name briefly displays. To confirm the name again, 
press the   
(Set) button.
4Adjust the document resolution to suit your fax needs. (For details, see 
Adjusting the Document Resolution. For adjusting the contrast, see 
Adjusting the Document Contrast.)
5Press the   (Start) button.
The document scans into the memory.
When the document is loaded on the document glass, the display prompts 
you for another page. Press   or   button to select 
Yes to add more 
documents or to select 
No to begin sending the fax immediately, and then 
press the   
(Set) button.
The fax number stored in the speed dial location is automatically dialed. The 
document is sent when the remote fax machine answers.
 NOTE: Using the asterisk (*) in the first digit, you can send a document to 
multiple locations. For example, if you enter 00*, you can send a document to 
the locations registered between 001 and 009.
Group Dialing
If you frequently send the same document to several destinations, you can create 
a group of these destinations and set them under a one-digit group dial location. 
This enables you to use a group dial number setting to send the same document 
to all the destinations in the group.
 NOTE: You cannot include one group dial number within another group dial 
number.
Setting Group Dial
1Press the   (Menu) button.
2Press   button until System Setup is highlighted, and then press the 
 
(Set) button.
3Press   button until Admin Menu is highlighted, and then press the   
(Set) button.
 
						

							410Faxing
FILE LOCATION:  C:\Users\fxstdpc-
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DELL CONFIDENTIAL – PRELIMINARY 9/13/10 - FOR PROOF ONLY
4Ensure that Phone Book is highlighted, and then press the   (Set) 
button.
5Press  button until Group Dial is highlighted, and then press the   
(Set) button.
6Press   button until the desired group dial number between 1 and 6 is 
highlighted, and then press the   
(Set) button.
If a number is already stored in the location you chose, the display shows the 
number to allow you to change it. To start over with another group-dial 
number, press the   
(Back) button.
7Ensure that Name is highlighted, and then press the   (Set) button.
8Enter the name that you want to store using the numeric keypad, and then 
press the   
(Set) button. For details about how to enter names, see Using 
the Numeric Keypad to Enter Characters.
9Press  button until Speed Dial No is highlighted, and then press the 
 
(Set) button.
10Press   button until the desired number is highlighted, and then press   
button to select the speed dial numbers. Press the   
(Set) button to confirm.
11Press   button until Apply Settings is highlighted, and then press the 
 
(Set) button.
When a message prompting you to apply settings, press   button to select 
Yes, and then press the   (Set) button.
To store more group dial numbers, repeat steps 6 to 11. 
To return to the top screen of the   
(Menu) menu, press the   (All 
Clear)
 button.
Editing Group Dial
You can delete a specific speed dial number from a selected group or add a new 
number to the selected group.
1
Press the   (Menu) button.
2Press  button until System Setup is highlighted, and then press the 
 
(Set) button.
3Press  button until Admin Menu is highlighted, and then press the   
(Set) button.
 
						

							Faxing411
FILE LOCATION:  C:\Users\fxstdpc-
admin\Desktop\30_UG??\Mioga_AIO_UG_FM\Mioga_AIO_UG_FM\section20.fm
DELL CONFIDENTIAL – PRELIMINARY 9/13/10 - FOR PROOF ONLY
4Ensure that Phone Book is highlighted, and then press the   (Set) 
button.
5Press   button until Group Dial is highlighted, and then press the   
(Set) button.
6Press   button until the group dial number that you want to edit is 
highlighted, and then press the   
(Set) button.
7Ensure that Name is highlighted, and then press the   (Set) button.
8Enter a new name, and then press the   (Set) button.
9Press   button until Speed Dial No is highlighted, and then press the 
 
(Set) button.
10Press   button until the speed dial number that you want to edit is 
highlighted, and then press   button to select or deselect the speed dial 
number. Press the   
(Set) button.
11Press   button until Apply Settings is highlighted, and then press the 
 
(Set) button.
When a message prompting you to apply settings, press   button to select 
Yes, and then press the   (Set) button.
To delete an existing group dial number, press the 
 (Cancel) button.
 NOTE: When you delete the last speed dial in a group, the group itself is not 
deleted.
If you want to edit another group dial number, repeat steps 6 to 11.
To return to the top screen of the   
(Menu) menu, press the   (All 
Clear)
 button.
Sending a Fax Using Group Dial (Multi-address Transmission)
You can use group dialing for Broadcasting or Delayed transmissions.
Follow the procedure of the desired operation. (For Delayed transmission, see 
Specifying the Fax Settings Options.)
You can use one or more group numbers in one operation. Then continue the 
procedure to complete the desired operation.
Your printer automatically scans the document loaded in the Automatic 
Document Feeder or on the document glass into the memory. The printer dials 
each of the numbers included in the group.
 
						

							412Faxing
FILE LOCATION:  C:\Users\fxstdpc-
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DELL CONFIDENTIAL – PRELIMINARY 9/13/10 - FOR PROOF ONLY
Printing a Speed Dial List
You can check your automatic dial setting by printing a Speed Dial list.
1
Press the   (Menu) button.
2Press  button until System Setup is highlighted, and then press the 
 
(Set) button.
3Ensure that Report/List is highlighted, and then press the   (Set) 
button.
4Press  button until Speed Dial is highlighted, and then press the   
(Set) button.
A list of your speed dial entries is printed.
Phone Book
You can select or search the registered phone numbers from the phone books. 
1
Load the document(s) facing up with top edge in first into the ADF.
OR
Place a single document facing down on the document glass, and close the 
document cover.
For details about loading a document, see Loading an Original Document.
2Press the   (Fax) button.
3Ensure that Fax to is highlighted, and then press the   (Set) button.
4To select a destination, do either one of the followings:
• Select from the local phone book:
Press  button until 
Phone Book is highlighted, and then press the 
 
(Set) button.
• Search from the local phone book or the server phone book:
Press  button until 
Search Local Phone Book or Search 
Server Phone Book
 is highlighted, and then press the   (Set) 
button.
 NOTE: For more information on phone book and server phone book, 
see Address Books.
 
						

							Faxing413
FILE LOCATION:  C:\Users\fxstdpc-
admin\Desktop\30_UG??\Mioga_AIO_UG_FM\Mioga_AIO_UG_FM\section20.fm
DELL CONFIDENTIAL – PRELIMINARY 9/13/10 - FOR PROOF ONLY
 NOTE: If you are using the server phone book, Server Phone 
Book
 must be set to On. For details, see Server Phone Book and 
LDAP Server.
 
NOTE: The phone numbers need to be registered before you can 
select 
Phone Book on the operator panel.
5Press   button to select or enter a keyword to search destinations, and then 
press the   
(Set) button.
6Press the   (Start) button.
Other Ways to Fax
Using the Secure Receiving Mode
You may need to prevent your received faxes from being accessed by 
unauthorized people. You can turn on the secure fax mode using the Secure 
Receive option to restrict printing out all of the received faxes when the printer 
is unattended. In the secure fax mode, all incoming faxes will go in memory. 
When the mode turns off, any faxes stored will be printed.
 NOTE: Before operation, ensure Panel Lock is enabled.
To turn the secure receiving mode on:
1
Press the   (Menu) button.
2Press   button until System Setup is highlighted, and then press the 
 
(Set) button.
3Press   button until Admin Menu is highlighted, and then press the   
(Set) button.
4Press   button until Secure Settings is highlighted, and then press 
the  
(Set) button.
5Press   button until Secure Receive is highlighted, and then press the 
 
(Set) button.
6Ensure that Secure Receive Set is highlighted, and then press the   
(Set) button.
7Press   or   button to select Enable, and then press the   (Set) 
button.
 
						

							414Faxing
FILE LOCATION:  C:\Users\fxstdpc-
admin\Desktop\30_UG??\Mioga_AIO_UG_FM\Mioga_AIO_UG_FM\section20.fm
DELL CONFIDENTIAL – PRELIMINARY 9/13/10 - FOR PROOF ONLY
8Enter a four-digit password using the numeric keypad, and then press the   
(Set) button.
9Ensure that Enable is highlighted, and then press the   (Set) button.
To return to the top screen of the   
(Menu) menu, press the   (All 
Clear)
 button.
When a fax is received in the secure receiving mode, your printer stores it 
into memory and the 
JOB STATUS screen displays Secure Receive 
to let you know that there is a fax stored.
To print received documents:
1
Press the   (Menu) button.
2Press  button until JOB STATUS is highlighted, and then press the   
(Set) button.
3Press   button until Secure Receive is highlighted, and then press the 
 
(Set) button.
4Enter the password, and then press the   (Set) button.
The faxes stored in memory are printed.
To turn the secure receiving mode off:
1
Follow the same steps from 1 to 6 in To turn the secure receiving mode on: 
and select 
Secure Receive Set.
2Press   or   button to select Disable, and then press the   (Set) 
button.
To return to the top screen of the   
(Menu) menu, press the   (All 
Clear)
 button.
 
						

							Faxing415
FILE LOCATION:  C:\Users\fxstdpc-
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DELL CONFIDENTIAL – PRELIMINARY 9/13/10 - FOR PROOF ONLY
Using an Answering Machine
You can connect a telephone answering device (TAD) directly to the back of 
your printer as shown above.
• Set your printer to the Ans Machine/Fax and set Auto Rec 
Ans/Fax
 to specify the time for the TAD.
• When the TAD picks up the call, the printer monitors and takes the line if fax 
tones are received and then starts receiving the fax.
• If the answering device is off, the printer automatically goes into the 
Fax 
after the ring tone sounds for a predefined time.
• If you answer the call and hear fax tones, the printer will answer the fax call 
if you
Set 
OnHook to On (you can hear voice or fax tones from the remote 
machine), and then press the   
(Start) button and hang up the receiver.
OR
Press the two-digit remote receive code and hang up the receiver.
 
						

							416Faxing
FILE LOCATION:  C:\Users\fxstdpc-
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DELL CONFIDENTIAL – PRELIMINARY 9/13/10 - FOR PROOF ONLY
Using a Computer Modem
If you want to use your computer modem for faxing or for a dial-up internet 
connection, connect the computer modem directly to the back of your printer 
with the TAD as shown above.
• Set your printer to the Ans Machine/Fax and set Auto Rec 
Ans/Fax
 to specify the time for the TAD.
• Turn off the computer modems fax-receive feature.
• Do not use the computer modem if your printer is sending or receiving a fax.
• Follow the instructions provided with your computer modem and fax 
application to fax via the computer modem.
Printing a Report
The following reports may be useful when using fax:
 NOTE: For more information on other reports, see Reports.
•Speed Dial
• Address Book
• Server Address
• Fax Activity
•Fax Pending
• Print Meter
 
						

							Faxing417
FILE LOCATION:  C:\Users\fxstdpc-
admin\Desktop\30_UG??\Mioga_AIO_UG_FM\Mioga_AIO_UG_FM\section20.fm
DELL CONFIDENTIAL – PRELIMINARY 9/13/10 - FOR PROOF ONLY
Speed Dial
This list shows all the numbers currently stored in the memory of your printer as 
speed dial numbers.
You can print this Speed Dial list from the operator panel. (For details, see 
Printing a Speed Dial List.)
Address Book
This list shows all the addresses currently stored in the printers memory as 
Address Book information.
Server Address
This list shows all of the numbers currently stored in the printers memory as 
Server Address information.
Fax Activity
This report shows information about the faxes you recently received or sent.
Fax Pending
This list shows the status of pending faxes. You may print this list to confirm 
your changes after changing any settings.
Print Meter
This report shows the total number of pages printed. The report will be titled 
Dell ColorTrack Report.
Procedures:
1
Press the   (Menu) button.
2Press   button until System Setup is highlighted, and then press the 
 
(Set) button.
3Ensure that Report/List is highlighted, and then press the   (Set) 
button.
4Press   button until the report or list you want to print is highlighted, and 
then press the   
(Set) button.
The selected report or list is printed.
 
						

							418Faxing
FILE LOCATION:  C:\Users\fxstdpc-
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DELL CONFIDENTIAL – PRELIMINARY 9/13/10 - FOR PROOF ONLY
•Speed Dial: Speed Dial list
•
Address Book: Address Book list
•
Server Address: Server Address list
•
Fax Activity: Fax activity information
•
Fax Pending: Pending faxes
•
Print Meter: Print volume report
Changing Setting Options
1Press the   (Menu) button.
2Press  button until System Setup is highlighted, and then press the 
 
(Set) button.
3Press   button until Defaults Settings is highlighted, and then press 
the  
(Set) button.
4Press  button until Fax Defaults is highlighted, and then press the 
 
(Set) button.
5Press   button until the desired menu item is highlighted, and then press 
the  
(Set) button.
6Press   or   button until the desired setting is highlighted or enter the 
value using the numeric keypad, and then press the   
(Set) button.
To return to the top screen of the   
(Menu) menu, press the   (All 
Clear)
 button.