Canon printer imageCLASS MF249dw User Manual
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RestrictingtheMachine'sFunctions 1469-07U Some of the functions of the machine may rarely be used or provide opportunities for misuse. For security purposes, the machine can be set to limit its capabilities by partially or completely disabling these functions. RestrictingAccesstoAddressBookandSendingFunctions RestrictingAccesstoAddressBookandSendingFunctions(P.414) DisablingHTTPCommunicationandRemoteManagement DisablingHTTPCommunication(P.423) DisablingRemoteUI(P.424) Security 413
RestrictingAccesstoAddressBookandSending Functions 1469-07W Some cases of information leakage can be prevented by limiting the available fax and e-mail destinations to those registered in the Address Book or by setting a PIN for the Address Book so that unauthorized users cannot add or edit Address Book entries. You can also avoid sending documents to unintended recipients if the machine is set to ask youto enter the fax number twice for con4rmation. Security 414
SettingaPINforAddressBook 1469-07X The Address Book can be set to require users to enter a PIN in order to add newentries to the Address Book or edit existing entries. Setting a PIN to the Address Book can reduce the risk of documents being sent to unintended recipients because changes to the Address Book can only be made by users who know the PIN. 1TapintheScreen.2Tap. If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting theSystemManagerPIN(P.397) 3Select.4SetthePINforeditingtheAddressBook. Enter a number of up to seven digits using numeric keys, and tap . When
SettingaSharedFolderasaSaveLocation(P.368) Security 416
LimitingAvailableDestinations 1469-07Y By limiting fax numbers that can be speci4ed when sending documents to those already registered in the Address Book, those registered as One-Touch Dial, or those previously used, you can reduce the possibility of specifying incorrect destinations and prevent users from leaking information. Destinations for sending scanneddocuments by e-mail are also limited.When this function is enabled, the machine prohibits users from enteringdestinations using the numeric keys, adding new entries to the Address Book, and editing the existing Address Book entries. 1TapintheScreen.2Tap. If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting theSystemManagerPIN(P.397) 3Select.4Tap. Cancels the restriction on new destinations. Fax numbers and e-mail addresses can be speci4ed by using any method. Restricts input so that the only addresses that can be speci4ed are those registered in the Address Book, those registered as One-Touch Dial, or those previously used. This function does not limit the available destinations for PC faxing. ProhibitingPCFaxing(P.418) LINKS SettingaPINforAddressBook(P.415) DisablingUseofPreviouslyUsedDestinations(P.419) ProhibitingSequentialBroadcasting(P.422) Security 417
ProhibitingPCFaxing 1469-080 You can prohibit users from PC faxing (faxing from a computer). 1TapintheScreen.2Tap.3Select. If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting theSystemManagerPIN(P.397) 4Tap. Disables PC faxing. Enables PC faxing. LINKS SendingFaxesfromYourComputer(PCFax)(P.167) SettingaPINforAddressBook(P.415) LimitingAvailableDestinations(P.417) Security 418
DisablingUseofPreviouslyUsedDestinations 1469-081 Prohibits the speci4cation of destinations from the transmission records. Using this restriction prevents destinations being selected from the transmission records for "Send Fax", "Scan and Send as E-Mail" and "Scan and Save to Shared Folder". 1TapintheScreen.2Tap. If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting theSystemManagerPIN(P.397) 3Select.4Tap. Enables use of previously used destinations. Disables use of previously used destinations. LINKS LimitingAvailableDestinations(P.417) ProhibitingSequentialBroadcasting(P.422) SpecifyingPreviouslyUsedDestinations(P.130) SpecifyingPreviouslyUsedDestinations(P.281) Security 419
CheckingDestinationsbeforeSendingDocuments 1469-082 By entering the fax number twice, you can reduce the risk of faxing to the wrong number due to input mistakes. Use features described in this section if you send con4dential documents. DisplayingtheScreenfor Con4rmLngtheFaxNumber(P.420) DisplayingDestinationsinAddressBook(P.420) Displaying the Screen for Con4rming the Fax Number You can set the machine to ask users to enter the fax number twice when it is entered by using the numeric keys. This way, you can reduce the risk of faxing to the wrong number due to input mistakes. 1TapintheScreen.2Tap.3Select Con4rm EnteredFaxNumber>. If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting theSystemManagerPIN(P.397) 4Tap. Does not display the screen for con4rming the fax number. Displays the screen for con4rming the fax number. Displaying Destinations in Address Book When using One-Touch buttons or coded dial numbers to specify destinations, you need to remember whose destination (or what group) is registered in what coded dial number. If you do not remember all these numbers perfectly, you may send your documents to unintended destinations. You can avoid sending data to unintended recipients by con4guring the machine to display the details of the One-Touch button or coded dial number you selected/entered as a sending destination before you send documents to that destination. 1TapintheScreen.Security 420
2Tap. If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting theSystemManagerPIN(P.397) 3Select
ProhibitingSequentialBroadcasting 1469-083 Sequential broadcasting is a feature that sends faxes to multiple recipients in succession. This feature can be disabled if preferred. 1TapintheScreen.2Tap.3Select. If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting theSystemManagerPIN(P.397) 4Select Con4rm SequentialBroadcast>or. Enables sequential broadcasting. Con4rm SequentialBroadcast> Displays the con4rmation screen when sending a fax via sequential broadcasting. Disables sequential broadcasting. LINKS LimitingAvailableDestinations(P.417) DisablingUseofPreviouslyUsedDestinations(P.419) SendingFaxestoMultipleDestinationsSimultaneously(SequentialBroadcast)(P.148) Security 422