Canon printer imageCLASS MF249dw User Manual
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Scan typeColorResolutionFile formatColor300 dpiJPEG (Exif)Color300 dpiJPEG (Exif)*1 Documents are scanned in black and white only, with no intermediate shades of gray.
*2 A PDF format where characters on the document are scanned as text data and the text can be searched using a computer.
Tochangesettings
The settings in the table above are all factory default settings. You can change settings from MF Scan
Utility. For more information, click [Instructions] on MF Scan Utility.
If...](http://img.usermanuals.tech/thumb/14/971/w64_printer-imageclass-mf249dw-1478271421_d-246.png "Page 247
Scan typeColorResolutionFile formatColor300 dpiJPEG (Exif)Color300 dpiJPEG (Exif)*1 Documents are scanned in black and white only, with no intermediate shades of gray.
*2 A PDF format where characters on the document are scanned as text data and the text can be searched using a computer.
Tochangesettings
The settings in the table above are all factory default settings. You can change settings from MF Scan
Utility. For more information, click [Instructions] on MF Scan Utility.
If...")
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ScanningfromaComputer
1469-04F
There are two ways to scan from a computer: using MF Scan Utility and using an application such as an image- processing or word-processing application.
ScanningUsingMFScanUtility
MF Scan Utility is an application included with the machine that enables you to scan
documents or images to a computer. You can forward the scanned data to a speci4ed
application, or attach it to an e-mail message. After installing it from the supplied DVD-
ROM, click [MF Scan Utility]...](http://img.usermanuals.tech/thumb/14/971/w64_printer-imageclass-mf249dw-1478271421_d-248.png "Page 249
ScanningfromaComputer
1469-04F
There are two ways to scan from a computer: using MF Scan Utility and using an application such as an image- processing or word-processing application.
ScanningUsingMFScanUtility
MF Scan Utility is an application included with the machine that enables you to scan
documents or images to a computer. You can forward the scanned data to a speci4ed
application, or attach it to an e-mail message. After installing it from the supplied DVD-
ROM, click [MF Scan Utility]...")
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Con4gurLngScanSettingsinScanGearMF
1469-04J
ScanGear MF is a scanner driver included with the machine. You can use ScanGear
MF to con4gure advanced scan settings when you scan. The way of
starting ScanGear MF differs depending of the way of scanning from the computer.
StartingfromMFScanUtility
When scanning from MF Scan Utility, click [ScanGear] to start ScanGear MF. For instructions on how to use ScanGear MF, click [Instructions] on MF Scan Utility.
If you are a Mac OS user, see the...](http://img.usermanuals.tech/thumb/14/971/w64_printer-imageclass-mf249dw-1478271421_d-251.png "Page 252
Con4gurLngScanSettingsinScanGearMF
1469-04J
ScanGear MF is a scanner driver included with the machine. You can use ScanGear
MF to con4gure advanced scan settings when you scan. The way of
starting ScanGear MF differs depending of the way of scanning from the computer.
StartingfromMFScanUtility
When scanning from MF Scan Utility, click [ScanGear] to start ScanGear MF. For instructions on how to use ScanGear MF, click [Instructions] on MF Scan Utility.
If you are a Mac OS user, see the...")
When scanning is complete, the scanned image is forwarded to an application. LINKS Con4gurLng ScanSettingsinScanGearMF(P.244) Using the Machine as a Scanner 243
Con4gurLngScanSettingsinScanGearMF 1469-04J ScanGear MF is a scanner driver included with the machine. You can use ScanGear MF to con4gure advanced scan settings when you scan. The way of starting ScanGear MF differs depending of the way of scanning from the computer. StartingfromMFScanUtility When scanning from MF Scan Utility, click [ScanGear] to start ScanGear MF. For instructions on how to use ScanGear MF, click [Instructions] on MF Scan Utility. If you are a Mac OS user, see the User's Guide for ScanGear MF. StartingfromanApplication To scan from applications such as image-processing or word-processing software, select ScanGear MF as scanner driver. ScanningUsinganApplication(P.242) For instructions on how to use ScanGear MF, click on the ScanGear MF icon and see the Help. Using the Machine as a Scanner 244
ConvenientScanningwithaMachine-BasedOperation 1469-04K The machine can convert original documents into electronic 4le formats such as PDF without using a computer. There are many advantages to digitizing documents. A variety of useful settings are available to suit your needs. SendingDocumentsasE-MailsDirectlyfromtheMachine You can save scanned documents as JPEG images, PDF 4les or in other digital 4le formats and send them directly from the machine as e-mail attachments. You can work more ewciently because this feature eliminates the need to use your computer to send scanned documents. SendingDocumentsasE-MailsDirectlyfrom theMachine(P.246) SavingDocumentsDirectlyinSharedFolder You can save scanned documents as JPEG images, PDF 4les or in other digital 4le formats and store them in shared folders on computers. This feature is helpful when digitalizing paper documents for sharing. Saving DocumentsDirectlyinSharedFolder(P.253) Using the Machine as a Scanner 245
SendingDocumentsasE-MailsDirectlyfromthe Machine 1469-04L This section describes how to scan documents and send them as e-mails directly from the machine. Scanned documents are sent as e-mail attachments in JPEG, PDF, or other digital 4le formats. You can specify multiple destinations, including Cc/Bcc destinations, just like you can when sending normal e-mails. To send e-mails directly from the machine, you must complete preparations in advance, including speci4cation of mail server settings. Con4gurLng ScanSettings(SendingE-Mail)(P.358) When you specify multiple destinations, the second and following destinations must be ones registered in the Address Book. As for Cc and Bcc, you can only specify destinations registered in the Address Book. To use the Address Book, you must complete the necessary registration procedure in advance. RegisteringintheAddressBook(P.60) 1Placethedocument(s).PlacingDocuments(P.41)2Pressandtap.3Tap.4Enterthedestinationusingthenumerickeys,andtap. On how to enter text, see EnteringText(P.38) . Using the Machine as a Scanner 246
To use the Address Book to quickly specify destinations: SendingUsingRegisteredDestinations(E-Mail/ SharedFolder)(P.272) 5Specifymultipledestinations,includingCc/Bccdestinations,asnecessary. Tap , and select the method for specifying destinations. 6Specifythescanningsettingsasnecessary. Tap the settings. SpecifyingDetailedSettings(P.258) The 4le name of a scanned document is automatically assigned based on the following format: "communication management number (four digits)_sent date and time_document number (three digits).4le extension." Exampleof 4lenames: If a one-page document is converted into a PDF 4le and sent on October 17, 2015 at 07:00:05 P.M. "0045_151017190005_001.pdf" You cannot specify 4le names yourself. 7Specifythesubject,body,reply-toaddress,andpriorityforthee-mailasnecessary. The subject and the priority are set to "Attached Image" and "Standard" respectively by default. The body is not set by default. Enter it as necessary. Without the body text, only scanned documents are sent. The reply-to address is not set by default. If you want to display the reply-to address differently from that of the machine, specify the address from among those registered in the Address Book. If no destination is registered in the Address Book, see RegisteringintheAddressBook(P.60) . Using the Machine as a Scanner 247
Tospecifysubject/body 1Tap .2Tap .3Enter the subject using the numeric keys, and tap .4Tap .5Enter the body using the numeric keys, and tap .6Tap . Using the Machine as a Scanner 248
Tospecifyreply-toaddress 1Tap .2Tap .3Select a reply-to address from the Address Book. For instructions on how to use the Address Book, see SpecifyingfromAddressBook(P.273) . Tospecifypriority 1Tap .2Select a priority level. Using the Machine as a Scanner 249
8Presstostartsending. Scanning of the document starts. To cancel sending, tap . Canceling Sending Documents (E-Mail/Shared Folder) (P.256) Whenplacingdocumentsinthefeederinstep1 When scanning is complete, the e-mail is sent. Whenplacingdocumentsontheplatenglassinstep1 When scanning is complete, follow the procedures below (except if you selected JPEG as a 4le format in step 6). 1If there are additional pages of documents to be scanned, place the next document on the platen glass, and press . Repeat this step until you 4nish scanning all of the pages. When there is only one page to be scanned, proceed to the next step. 2Tap . The e-mail is sent. IfaSendErrorOccurs Error noti4cations are sometimes sent to the e-mail address set to the machine. If you leave it as-is, it may result in an insuwcient remaining capacity of mailbox depending on your mail server. It is recommended that you clear the mailbox periodically. Toclearthemailbox When the mailbox is cleared, all e-mail in the server mailbox is deleted. When you specify the e-mail account that you use usually, you should 4rst check whether any e-mail in the mailbox needs to be kept. 1Start the Remote UI and log on in System Manager Mode. StartingRemoteUI(P.450)2Click [Settings/Registration]. Using the Machine as a Scanner 250
3Click [Network Settings] [E-Mail Settings].4Click [Clear] in [Clear Mail Box].5Read the message that is displayed, and click [OK]. E-mail is deleted from the mailbox. Using the Machine as a Scanner 251
If you always want to scan with the same settings: ChangingDefaultSettings(P.284) If you want to specify the e-mail sender name: RegisterUnitName(E-Mail)(P.512) LINKS CheckingStatusandLogforSentDocuments(E-Mail/SharedFolder)(P.286) Using the Machine as a Scanner 252