Brother Mfc 795cw User Manual
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Receiving a Fax45 6 To set the receive mode follow the instructions below: aPress MENU. bPress aor b to display Initial Setup . cPress Initial Setup . dPress aor b to display Receive Mode . Note If the Receive Mode option is not displayed, make sure the Distinctive Ring feature is set to Off. (See Turning off Distinctive Ring on page 65.) ePress Receive Mode . fPress Fax Only , Fax/Tel or Manual . gPress Stop/Exit . The LCD will show the current receive mode.
Chapter 6 46 Using Receive Modes6 Some receive modes answer automatically ( Fax Only and Fax/Tel ). You may want to change the ring delay before using these modes. (See Ring Delay on page 47.) Fax Only6 Fax Only mode will automatically answer every call as a fax call. Fax/Tel6 Fax/Tel mode helps you automatically manage incoming calls, by recognizing whether they are fax or voice calls and handling them in one of the following ways: „ Faxes will be automatically received. „ Voice calls will start the F/T Ring to tell you to pick up the line. The F/T Ring is a fast pseudo/double-ring made by your machine. (Also see F/T Ring Time (Fax/Tel mode only) on page 47 and Ring Delay on page 47.) Manual6 Manual mode turns off all automatic answering functions unless you are using the Distinctive Ring feature or an external telephone answering device (TAD). To receive a fax in manual mode, press Speaker Phone or lift the handset of the machine or an external telephone. When you hear fax tones (short repeating beeps), press Black Start or Color Start and choose Receive . You can also use the Easy Receive feature to receive faxes by lifting a handset on the same line as the machine. (Also see Easy Receive on page 48.) Message Center ( MC)6 Message Center ( MC) helps you automatically manage incoming calls, by recognizing whether they are fax or voice calls and handling them in one of the following ways: „ Faxes will be automatically received. „ Voice callers can record a message. To set up the Message Center mode see page 81. If Message Center Mode is On, it will override your receive mode setting. The screen shows MC. If Message Center Mode is Off, the receive mode returns to your original setting. (See Message Center mode on page 81.)
Receiving a Fax47 6 Receive mode settings6 Ring Delay6 The Ring Delay sets the number of times the machine rings before it answers in Fax Only, Fax/Tel or MC mode. If you have external or extension telephones on the same line as the machine, keep the ring delay setting of 4 rings. (See Using external and extension telephones on page 70 and Easy Receive on page 48.) If toll saver is On, then the ring delay setting has no effect. See Setting toll saver on page 86. aPress MENU. bPress aor b to display Fax. cPress Fax. dPress aor b to display Setup Receive . ePress Setup Receive . fPress aor b to display Ring Delay . gPress Ring Delay . hPress Ring Delay again. iPress the number of times the machine will ring before it answers (0, 1, 2, 3 or 4). If you choose 0, the line will not ring at all. jPress Stop/Exit . F/T Ring Time (Fax/Tel mode only)6 When somebody calls your machine, you and your caller will hear the normal telephone ring sound. The number of rings is set by the ring delay setting. If the call is a fax, then your machine will receive it; however, if it is a voice call the machine will sound the F/T Ring (a fast pseudo/double-ring) for the time you have set in the F/T Ring Time setting. If you hear the F/T Ring it means that you have a voice caller on the line. Because the F/T Ring is made by the machine, extension and external telephones will not ring; however, you can still answer the call on any telephone. (For more information see Using remote codes on page 71.) aPress MENU. bPress aor b to display Fax. cPress Fax. dPress aor b to display Setup Receive . ePress Setup Receive . fPress aor b to display F/T Ring Time . gPress F/T Ring Time . hPress how long the machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds). iPress Stop/Exit . Note Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.
Chapter 6 48 Easy Receive6 If Easy Receive is On:6 The machine can receive a fax automatically, even if you answer the call. When you see Receiving on the LCD or hear a click on the phone line through the handset you are using, just replace the handset. Your machine will do the rest. If Easy Receive is Semi:6 The machine will only receive a fax call automatically if you answered it using the machine’s handset or Speaker Phone. If you answered at an extension telephone press l5 1 . (See Using external and extension telephones on page 70.) If Easy Receive is Off:6 If you are at the machine and answer a call first by pressing Speaker Phone or lifting a handset, then press Black Start or Color Start , and then press Receive to receive. If you answered at an extension telephone press l 5 1 . (See Using external and extension telephones on page 70.) Note • If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external telephone handset, press the fax receive code l 5 1 . • If you send faxes from a computer on the same telephone line and the machine intercepts them, set Easy Receive to Off. aPress MENU. bPress aor b to display Fax. cPress Fax. dPress aor b to display Setup Receive . ePress Setup Receive . fPress aor b to display Easy Receive . gPress Easy Receive . hPress On, Semi (or Off ). iPress Stop/Exit .
Receiving a Fax49 6 Memory Receive (Black & White only) 6 You can only use one Memory Receive operation at a time.„ Fax Forwarding „ Paging „ Fax Storage „ PC Fax Receive „ Off You can change your selection at any time. If received faxes are still in the machine’s memory when you change the memory receive operation, an LCD question will appear on the LCD. (See Changing Memory Receive Operations on page 53.) Fax Forwarding6 When you choose Fax Forwarding, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message. aPress MENU. bPress aor b to display Fax. cPress Fax. dPress aor b to display Setup Receive . ePress Setup Receive . fPress aor b to display Memory Receive . gPress Memory Receive . hPress Fax Forward . iEnter the forwarding number (up to 20 digits) using the buttons on the LCD. Press OK. jPress Backup Print:On or Backup Print:Off . IMPORTANT • If you choose Backup Print:On , the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine. Backup Print:On feature does not work if Fax Preview is on. • The machine can store faxes for approximately 24 hours if there is a power failure. • When you receive a color fax, your machine prints the color fax at your machine but does not send the fax to the fax forwarding number you programmed. kPress Stop/Exit . Paging6 When you choose Paging, your machine dials the cell phone or pager number you have programmed. This activates your cell phone or pager so you will know that you have a fax message in the memory. If you have set Paging, a backup copy of the received fax will automatically be printed at the machine. aPress MENU. bPress aor b to display Fax. cPress Fax. dPress aor b to display Setup Receive . ePress Setup Receive . fPress aor b to display Memory Receive .
Chapter 6 50 gPress Memory Receive . hPress Paging . iEnter your cell phone or pager phone number. For pager numbers enter ## after the number. (You can enter up to 20 digits including the ##.) Press OK. Do not include the area code if it is the same as that of your machine. For example, press: 1 8 0 0 5 5 5 1 2 3 4 # # . jDo one of the following: „ If you are programming your cell phone number and do not need to enter a PIN, press OK. „ If your pager needs a PIN, enter the PIN, press #, press Pause, and then enter your fax number followed by ## using the buttons on the LCD. Press OK. For example, press: 1 2 3 4 5 # Pause 1 8 0 0 5 5 5 6 7 8 9 # # „ If you do not need a PIN, press Pause , and then enter your fax number followed by # # using the buttons on the LCD. Press OK. For example, press: Pause 1 8 0 0 5 5 5 6 7 8 9 # # kPress Stop/Exit . Note • You cannot change a paging number or PIN remotely. • Paging does not work when you receive a color fax. • If you want to be paged for voice messages, make sure you pressed the Message Center button on the control panel to turn the Message Center on. Fax Storage6 If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. If you have set Fax Storage, a backup copy will automatically be printed at the machine. aPress MENU. bPress aor b to display Fax. cPress Fax. dPress aor b to display Setup Receive . ePress Setup Receive . fPress aor b to display Memory Receive . gPress Memory Receive . hPress Fax Storage . iPress Stop/Exit . Note Color faxes cannot be stored in the memory. When you receive a color fax your machine prints the color fax at your machine.
Receiving a Fax51 6 PC Fax Receive (Windows® only)6 If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear on the LCD. When you start your PC and the PC-FAX Receiving software runs, your machine transfers your faxes to your PC automatically. To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX receiving in the Software User’s Guide on the CD-ROM.) If you choose Backup Print:On the machine will also print the fax. aPress MENU. bPress aor b to display Fax. cPress Fax. dPress aor b to display Setup Receive . ePress Setup Receive . fPress aor b to display Memory Receive . gPress Memory Receive . hPress PC Fax Receive . iPress or the PC you want to receive faxes. jPress OK. kPress Backup Print:On or Backup Print:Off . lPress Stop/Exit . Note • PC Fax Receive is not supported in the Mac OS. • Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see PC-FAX Receiving in the Software User’s Guide on the CD-ROM.) • If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see Error and Maintenance messages on page 151.) • When you receive a color fax, your machine prints the color fax at your machine but does not send the fax to your PC. IMPORTANT In the event of a power failure, the machine will store your faxes in the memory for approximately 24 hours. However, if you choose Backup Print:On the machine will print the fax before it is sent to the PC, so you will have a copy if there is a power failure.
Chapter 6 52 Changing the destination PC6 aPress MENU. bPress aor b to display Fax. cPress Fax. dPress aor b to display Setup Receive . ePress Setup Receive . fPress aor b to display Memory Receive . gPress Memory Receive . hPress PC Fax Receive . iPress or the PC you want to receive faxes. Press OK. jPress Backup Print:On or Backup Print:Off . kPress Stop/Exit . Turning off Memory Receive Operations6 aPress MENU. bPress aor b to display Fax. cPress Fax. dPress aor b to display Setup Receive . ePress Setup Receive . fPress aor b to display Memory Receive . gPress Memory Receive . hPress Off. iPress Stop/Exit . Note The LCD will give you more options if there are received faxes still in your machine’s memory. (See Changing Memory Receive Operations on page 53.)
Receiving a Fax53 6 Changing Memory Receive Operations6 If received faxes remain in your machine’s memory when you change the Memory Receive Operations, the LCD will ask you one of the following questions: „ Erase All Fax? „ Print All Fax? • If you press Yes, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again. • If you press No, faxes in the memory will not be erased or printed and the setting will be unchanged. If received faxes are left in the machines memory when you change to PC Fax Receive from another option [ Fax Forward , Paging or Fax Storage ], press a or b to choose or the PC. The LCD will ask you the following question: „ Send Fax to PC? • If you press Yes, faxes in the memory will be sent to your PC before the setting changes. You will be asked if you want to turn on Backup Print. (For detail, see PC Fax Receive (Windows ® only) on page 51.) • If you press No, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged. Fax Preview (Black & White only) 6 How to preview a received fax6 You can view received faxes on the LCD by pressing the Fax Preview button on the LCD. When the machine is in Ready mode, a popup message will appear on the LCD to alert you of new faxes. Setting Fax Preview6 aPress MENU. bPress aor b to display Fax. cPress Fax. dPress aor b to display Setup Receive . ePress Setup Receive . fPress aor b to display Fax Preview . gPress Fax Preview . hPress On (or Off ). iPress Yes. jThe LCD will tell you that any future faxes will not be printed as you receive them. Press Yes.
Chapter 6 54 kPress Stop/Exit . Note • When Fax Preview is turned on your machine can only print the color faxes it receives. It cannot store them in memory. • When Fax Preview is turned on a backup copy of received faxes will not be printed, even if you have set Backup Print On. • Fax Preview is not available when Fax Forwarding or PC Fax Receive is turned on. Using Fax Preview6 When you receive a fax, you will see the pop-up message on the LCD. (For example: New Fax 02 ) aPress Fax Preview . The LCD will display the new fax list. Note You can also see your old fax list by pressing the Old Fax tab on the LCD. Press the New Fax tab to go back to your new fax list. bPress a or b to display the fax number of the fax you want to see. cPress the fax you want to see. Note • If your fax is large there may be a delay before it is displayed on the LCD. • The LCD will show the current page number and total pages of the fax message. When your fax message is over 99 pages the total number of pages will be shown as “ XX”. When the fax is displayed, press More. The buttons will appear on the LCD and you can perform the operations shown below. dPress Stop/Exit . Button Description Enlarge the fax. Reduce the fax. or Scroll vertically. or Scroll horizontally. Rotate the fax clockwise. Delete the fax. Press Yes to confirm. Go back to the previous page. Go to the next page. Go back to the fax list. Print the fax. Close the preview table.