Brother Mfc 795cw User Manual

							
Loading paper and documents15
2
Note
• Be careful that you do not push the paper in too far; it may lift at the back of the tray 
and cause feed problems.
• Always make sure that the paper is not  curled or wrinkled.
 
dWhen you have finished printing photos 
return the photo bypass tray to the 
normal printing position.
Squeeze the blue photo bypass tray 
release button (1) using your right index 
finger and thumb and pull the photo 
bypass tray back until it clicks (2).
 
IMPORTANT
If you do not return the photo bypass tray 
to the normal position after printing 
photos, you will get a  No Paper Fed 
error when you use cut sheet paper.
 
Removing small printouts 
from the machine2
When the machine ejects small paper onto 
the output paper tray cover you may not be 
able to reach it. Make sure printing has 
finished, and then pull the tray completely out 
of the machine.
 
   
Photo Bypass Tray 
in the Normal  
printing position Photo Bypass Tray 
in the 
Photo 
printing position
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Chapter 2
16
Printable area2
The printable area depends on the settings in the application you are using. The figures below 
show the unprintable areas on cut sheet paper and envelopes. The machine can print in the 
shaded areas of cut sheet paper only when the Borderless print feature is available and turned 
on. (See  Printing for Windows
® or Printing and Faxing  for Macintosh in the  Software User’s Guide  
on the CD-ROM.) 
Note
The Borderless feature is not available for envelopes.
 
Cut Sheet Paper Envelopes
   
Top (1)Bottom (2)Left (3)Right (4)
Cut Sheet 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm)
Envelopes 0.47 in. (12 mm)  0.95 in. (24 mm)  0.12 in. (3 mm)  0.12 in. (3 mm) 
3 4
1
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Loading paper and documents17
2
Acceptable paper and 
other print media
2
The print quality can be affected by the type 
of paper you use in the machine.
To get the best print quality for the settings 
you have chosen, always set the Paper Type 
to match the type of paper you load.
You can use plain paper, inkjet paper (coated 
paper), glossy paper, transparencies and 
envelopes.
We recommend testing various paper types 
before buying large quantities.
For best results, use Brother paper.„ When you print on inkjet paper (coated 
paper), transparencies and photo paper, 
be sure to choose the proper media in the 
‘Basic ’ tab of the printer driver or in the 
Paper Type setting of the machine’s 
menu. (See  Paper Type on page 24.)
„ When you print on Brother Photo paper, 
load one extra sheet of the same photo 
paper in the paper tray. An extra sheet has 
been included in the paper package for 
this purpose.
„ When you use transparencies or photo 
paper, remove each sheet at once to 
prevent smudging or paper jams.
„ Avoid touching the printed surface of the 
paper immediately after printing; the 
surface may not be completely dry and 
may stain your fingers.
Recommended print media2
To get the best print quality, we suggest using 
Brother paper. (See the table below.)
We recommend using ‘3M Transparency 
Film’ when you print on transparencies.
Brother paper
Paper TypeItem
Letter Plain BP60PL100  (USA only)
Letter Glossy Photo BP71GLTR
Letter Inkjet (Matte)  BP60ML (USA only)
4  × 6 in. Glossy Photo BP71GP
 
						

							
Chapter 2
18
Handling and using print 
media2
„ Store paper in its original packaging, and 
keep it sealed. Keep the paper flat and 
away from moisture, direct sunlight and 
heat.
„ Avoid touching the shiny (coated) side of 
photo paper. Load photo paper with the 
shiny side facing down.
„ Avoid touching either side of 
transparencies because they absorb 
water and perspiration easily, and this 
may cause decreased output quality. 
Transparencies designed for laser 
printers/copiers may stain your next 
document. Use only transparencies 
recommended for inkjet printing.
IMPORTANT
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or  irregularly shaped paper
 
1 0.08 in. (2 mm) or greater curl may 
cause jams to occur.
• Extremely shiny or highly textured paper
• Paper that cannot be arranged  uniformly when stacked
• Paper made with a short grain
 
Paper capacity of the output paper 
tray cover
2
Up to 50 sheets of Letter, Legal or A4 20 lb 
(80 g/m
2) paper.
„ Transparencies and photo paper must be 
picked up from the output paper tray cover 
one page at a time to avoid smudging.
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Loading paper and documents19
2
Choosing the right print media2
Paper type and size for each operation2
Paper TypePaper SizeUsage
FaxCopyPhoto 
CapturePrinter
Cut Sheet Letter  8 1/2  × 11 in. (215.9  × 279.4 mm) Yes Yes Yes Yes
A4 8.3  × 11.7 in. (210  × 297 mm) Yes Yes Yes Yes
Legal 8 1/2  × 14 in. (215.9  × 355.6 mm) Yes Yes – Yes
Executive 7 1/4  × 10 1/2 in. (184  × 267 mm) – – – Yes
JIS B5 7.2  × 10.1 in. (182  × 257 mm) – – – Yes
A5 5.8  × 8.3 in. (148  × 210 mm) – Yes – Yes
A6 4.1  × 5.8 in. (105  × 148 mm) – – – Yes
Cards Photo 4  × 6 in. (10  × 15 cm) – Yes Yes Yes
Photo L 3 1/2  × 5 in. (89  × 127 mm) – – – Yes
Photo 2L 5  × 7 in. (13  × 18 cm) – – Yes Yes
Index Card 5  × 8 in. (127  × 203 mm) – – – Yes
Postcard 1 3.9  × 5.8 in. (100  × 148 mm) – – – Yes
Postcard 2 
(Double) 5.8 
× 7.9 in. (148  × 200 mm) – – – Yes
Envelopes C5  Envelope6.4 
× 9 in. (162  × 229 mm) – – – Yes
DL 
Envelope 4.3 
× 8.7 in. (110  × 220 mm) – – – Yes
COM-10 4 1/8  × 9 1/2 in. (105  × 241 mm) – – – Yes
Monarch 3 7/8  × 7 1/2 in. (98  × 191 mm) – – – Yes
JE4 
Envelope 4.1 
× 9.3 in. (105  × 235 mm) – – – Yes
TransparenciesLetter 8 1/2  × 11 in. (215.9  × 279.4 mm) – Yes – Yes
A4 8.3  × 11.7 in. (210  × 297 mm) – Yes – Yes
A5 5.8  × 8.3 in. (148  × 210 mm) – Yes – Yes
Legal 8 1/2  × 14 in. (215.9  × 355.6 mm) – Yes – Yes
 
						

							
Chapter 2
20
Paper weight, thickness and capacity2
1Up to 100 sheets of plain paper 20 lb (80 g/m2).
2For Photo 4 ×6 paper and Photo L 3.5 ×5 paper, use the photo bypass tray (in USA) or the photo paper tray (in 
Canada). (See  Loading photo paper  on page 14.)
3BP71 69 lb (260 g/m2) paper is especially designed for Brother inkjet machines.
Paper TypeWeightThicknessNo. of 
sheets
Cut 
Sheet Plain Paper
17 to 32 lb (64 to 120 g/m
2)3 to 6 mil (0.08 to 0.15 mm)
1001
Inkjet Paper17 to 53 lb (64 to 200 g/m2)3 to 10 mil (0.08 to 0.25 mm) 20
Glossy Paper Up to 58 lb (Up to 220 g/m
2)Up to 10 mil (Up to 0.25 mm)
2023
Cards Photo 4×6
Up to 58 lb (Up to 220 g/m2)Up to 10 mil (Up to 0.25 mm)
2023
Index CardUp to 32 lb (Up to 120 g/m2)Up to 6 mil (Up to 0.15 mm) 30
Postcard Up to 53 lb (Up to 200 g/m
2)Up to 10 mil (Up to 0.25 mm) 30
Envelopes 20 to 25 lb (75 to 95 g/m
2)Up to 20 mil (Up to 0.52 mm) 10
Transparencies – – 10
 
						

							
Loading paper and documents21
2
Loading documents2
You can send a fax, make copies, and scan 
from the ADF (automatic document feeder) 
and from the scanner glass.
Using the ADF2
The ADF can hold up to 15 pages and feeds 
each sheet individually. Use standard 20 lb 
(80 g/m
2) paper and always fan the pages 
before putting them in the ADF.
Recommended environment2
Document Sizes Supported2
How to load documents2
IMPORTANT
• DO NOT pull on the document while it is  feeding.
• DO NOT use paper that is curled,  wrinkled, folded, ripped, stapled, paper 
clipped, pasted or taped.
• DO NOT use cardboard, newspaper or  fabric.
 
Make sure documents with ink or liquid 
correction fluid are completely dry.
aUnfold the ADF Document Output 
Support Flap (1).
bFan the pages well.
cAdjust the paper guides to fit the width of 
your document.
dMake sure you place your document, 
face down, top edge first in the ADF 
underneath the guides (2) until you feel 
it touch the feed rollers and the LCD 
screen shows  ADF Ready.
 
IMPORTANT
DO NOT leave a thick document on the 
scanner glass. If you do this, the ADF may 
jam.
 
Using the scanner glass2
You can use the scanner glass to fax, copy or 
scan pages of a book or one page at a time.
Document Sizes Supported2
Temperature: 68 to 86 °F (20 to 30 °C)
Humidity: 50% to 70%
Paper: 20 lb LTR (80 g/m
2 A4)
Length: 5.8 to 14 in. (148 to 355.6 mm)
Width: 5.8 to 8.5 in.  (148 to 215.9 mm)
Weight: 17to24lb (64to90g/m
2)
Length:  Up to 11.7 in. (297 mm) 
Width: Up to 8.5 in. (215.9 mm)
Weight: Up to 4.4 lb (2 kg)
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Chapter 2
22
How to load documents2
Note
To use the scanner glass, the ADF must 
be empty.
 
aLift the document cover.
bUsing the document guidelines on the 
left and top, place the document  face 
down  in the upper left corner of the 
scanner glass.
 
 
cClose the document cover.
IMPORTANT
If you are scanning a book or thick 
document, DO NOT slam the cover down 
or press on it.
 
Scannable area2
The scannable area depends on the settings 
in the application you are using. The figures 
below show unscannable areas.
 
UsageDocument 
SizeTop (1)
Bottom (2)Left (3)
Right (4)
Fax Letter 0.12 in.  (3 mm)0.16 in. 
(4 mm)
A4 0.12 in.  (3 mm) 0.04 in. 
(1 mm)
Legal 0.12 in.  (3 mm) 0.16 in. 
(4 mm)
Copy Letter 0.12 in.  (3 mm)0.12 in. 
(3 mm)
A4 0.12 in.  (3 mm) 0.12 in. 
(3 mm)
Scan Letter 0.12 in.  (3 mm)0.12 in. 
(3 mm)
A4 0.12 in.  (3 mm) 0.12 in. 
(3 mm)
3
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23
3
3
On/Off key3
You can turn the machine on and off by 
pressing the On/Off key. 
Note
If you have connected an external 
telephone or TAD, it is always available.
 
Turning the machine off3
aPress and hold down the  On/Off key 
until the LCD shows  Shutting Down. 
The LCD will stay on for a few seconds 
before going off. You cannot use the 
handset when the machine is off.
Turning the machine on3
aPress the  On/Off key.
Mode Timer3
The machine has four temporary mode keys 
on the control panel:  Fax, Scan , Copy  and 
Photo Capture . You can change the amount 
of time the machine takes after the last Scan, 
Copy or PhotoCapture operation before it 
returns to Fax mode. If you choose  Off, the 
machine stays in the mode you used last.
 
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Mode Timer .
ePress Mode Timer .
fPress 0 Sec , 30 Secs , 1 Min , 
2 Mins , 5 Mins  or Off .
gPress  Stop/Exit .
General setup3
 
						

							
Chapter 3
24
Paper settings3
Paper Type3
To get the best print quality, set the machine 
for the type of paper you are using.
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Paper Type .
ePress Paper Type .
fPress Plain Paper , Inkjet Paper , 
Brother BP71 , Other Glossy  or 
Transparency .
gPress Stop/Exit .
Note
The machine ejects paper with printed 
surfaces face up onto the paper tray in 
front of the machine. When you use 
transparencies or glossy paper, remove 
each sheet at once to prevent smudging 
or paper jams.
 
Paper Size3
You can use five sizes of paper for copies: 
Letter, Legal, A4, A5 and 4 ×6in. 
(10 ×15 cm) and three sizes for printing 
faxes: Letter, Legal and A4. When you 
change the size of paper you load in the 
machine, you will need to change the paper 
size setting at the same time so your machine 
can fit an incoming fax on the page.
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Paper Size .
ePress Paper Size .
fPress Letter , Legal , A4 , A5  or 
4x6 .
gPress Stop/Exit .