Brother Mfc 795cw User Manual

							
Dialing and storing numbers75
8
Storing numbers8
You can set up your machine to do the 
following types of easy dialing: Speed Dial 
and Groups for broadcasting faxes. When 
you dial a Quick Dial number, the LCD shows 
the name, if you stored it, or the number.
Note
If you lose electrical power, the Quick Dial 
numbers that are in the memory will not be 
lost.
 
Storing a pause8
Press Pause  to put a 3.5-second pause 
between numbers. If you are dialing 
overseas, you can press  Pause as many 
times as needed to increase the length of the 
pause.
Storing Speed Dial numbers8
You can store up to 100 2-digit Speed Dial 
locations with a name, and each name can 
have two numbers ( Fax/Tel1: and 
Fax/Tel2: ). When you dial you will only 
have to press a few keys. (For example: 
Press  Speed Dial , the number you want to 
make a call and  Make a phone call .)
aPress Speed Dial .
bPress More.
cPress  Set Speed Dial .
dDo one of the following:
„ Enter the name (up to 16 characters) 
using the buttons on the LCD.
Press  OK.
 (To help you enter letters, see 
Entering Text  on page 195.)
„ To store the number without a name, 
press  OK.
eEnter the first fax or telephone number 
(up to 20 digits) using the buttons on the 
LCD.
Press  OK.
fDo one of the following:
„ Enter the second fax or telephone 
number (up to 20 digits) using the 
buttons on the LCD.
Press  OK.
„ If you do not want to store a second 
number, press  OK.
gTo choose where the number will be 
stored, do one of the following:
„ To accept the displayed next 
available Speed Dial location, 
press OK.
„ To enter a different Speed Dial 
location, press a 2-digit number 
using the buttons on the LCD.
Press  OK.
Note
If the 2-digit Speed Dial location you 
choose is already taken, the  OK button on 
the LCD will not work. Choose a different 
location.
 
hWhen the LCD displays your settings, 
press  OK to confirm.
iDo one of the following:
„ To store another Speed Dial 
number, go to step b.
„ To finish storing numbers, press 
Stop/Exit .
 
						

							
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76
Storing Speed Dial numbers 
from Outgoing Calls8
You can store Speed Dial numbers from the 
Outgoing Call history. 
aPress  Redial .
You can also choose the number by 
pressing  Call History .
bPress Outgoing Call .
cPress the name or number you want to 
store.
dPress More.
ePress  Add to Speed Dial .
fDo one of the following:
„ Enter the name (up to 16 characters) 
using the buttons on the LCD.
Press  OK.
 (To help you enter letters, see 
Entering Text  on page 195.)
„ To store the number without a name, 
press  OK.
gPress  OK to confirm the fax or telephone 
number you want to store.
hDo one of the following:
„ Enter the second fax or telephone 
number (up to 20 digits) using the 
buttons on the LCD.
Press  OK.
„ If you do not want to store a second 
number, press  OK.
iTo choose where the number will be 
stored, do one of the following:
„ To accept the displayed next 
available Speed Dial location, 
press OK.
„ To enter a different Speed Dial 
location, press a 2-digit number 
using the buttons on the LCD.
Press  OK.
Note
If the 2-digit Speed Dial location you 
choose is already taken, the  OK button on 
the LCD will not work. Choose a different 
location.
 
jWhen the LCD displays your settings, 
press  OK to confirm.
kPress  Stop/Exit .
Storing Speed Dial numbers 
from the Caller ID history8
If you have the Caller ID subscriber service 
from your telephone company you can also 
store Speed Dial numbers from incoming 
calls in the Caller ID History. (See  Caller ID 
on page 65.) 
aPress  Call History .
bPress Caller ID hist .
cPress the name or number you want to 
store.
dPress More.
ePress  Add to Speed Dial .
 
						

							
Dialing and storing numbers77
8
fDo one of the following:„ Enter the name (up to 16 characters) 
using the buttons on the LCD.
Press  OK.
 (To help you enter letters, see 
Entering Text  on page 195.)
„ To store the number without a name, 
press  OK.
gPress  OK to confirm the fax or telephone 
number you want to store.
hDo one of the following:
„ Enter a second fax or telephone 
number (up to 20 digits) using the 
buttons on the LCD.
Press  OK.
„ If you do not want to store a second 
number, press  OK.
iTo choose where the number will be 
stored, do one of the following:
„ To accept the displayed next 
available Speed Dial location, 
press OK.
„ To enter a different Speed Dial 
location, press a 2-digit number 
using the buttons on the LCD.
Press  OK.
Note
If the 2-digit Speed Dial location you 
choose is already taken, the  OK button on 
the LCD will not work. Choose a different 
location.
 
jWhen the LCD displays your settings, 
press  OK to confirm.
kPress  Stop/Exit .
Changing Speed Dial names 
or numbers8
You can change or delete a Speed Dial name 
or number that has already been stored. 
aPress Speed Dial .
bPress More.
cDo one of the following:
„ Press  Change  to edit the names or 
numbers.
„ Press  Delete  to delete all 
information in a Speed Dial location.
Press the number you want to delete.
Press  OK. Press  Yes to confirm.
Go to step h.
dPress the number you want to change.
ePress  Name: , Fax/Tel1:  or 
Fax/Tel2: .
fDo one of the following:
„ If you chose  Name:, enter the name 
(up to 16 characters) using the 
buttons on the LCD.
(See  Entering Text  on page 195.)
Press  OK.
„ If you chose  Fax/Tel1: or 
Fax/Tel2: , enter the new number 
(up to 20 digits) using the buttons on 
the LCD.
Press  OK.
Note
How to change the stored name or 
number:
If you want to change a character, press 
dor c to position the cursor under the 
character you want to change, and then 
press  . Re-enter the character.
 
 
						

							
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78
gDo one of the following: „ To change more details, go to 
step f.
„ To change another Speed Dial 
location, press  OK and repeat 
steps btof.
„ If you are finished making changes, 
press  OK.
hPress  Stop/Exit .
Setting up groups for 
broadcasting8
Groups, which can be stored on a Speed Dial 
location, allow you to send the same fax 
message to many fax numbers by pressing 
only a Speed Dial , the 2-digit location, 
Send a fax  and Black Start . First, youll 
need to store each fax number in a Speed-
Dial location. Then you can include them as 
numbers in the Group. Each Group uses up a 
Speed Dial location. You can have up to six 
Groups, or you can assign up to 198 numbers 
in a large Group if you have 2 numbers in 
each location.
(See  Storing Speed Dial numbers  
on page 75 and  Broadcasting (Black & White 
only)  on page 37.)
aPress  Speed Dial .
bPress More.
cPress  Setup Groups .
dEnter the Group name (up to 
16 characters) using the buttons on the 
LCD.
Press OK.
eWhen the LCD displays the next 
available Group number, press  OK to 
confirm.
This Group number and name will 
automatically be assigned to the next 
available Speed Dial location.
fAdd Speed Dial numbers to the Group 
by pressing them to display a red 
checkmark. Press  OK. 
If you want to list the numbers by 
alphabetical order, press  . 
gWhen the LCD displays the Group 
Name and numbers, press  OK to 
confirm.
hDo one of the following:
„ To store another Group for 
broadcasting, repeat steps b to g.
„ To finish storing Groups for 
broadcasting, press  Stop/Exit.
Note
You can print a list of all the Speed Dial 
numbers. Group numbers will be marked 
in the GROUP column. (See  Reports 
on page 89.)
 
Changing a Group name8
aPress  Speed Dial .
bPress More.
cPress  Change .
dPress aor b to display the Group you 
want to change.
ePress the Group.
fPress  Name: .
# 01
 
						

							
Dialing and storing numbers79
8
gEnter the new name (up to 
16 characters) using the buttons on the 
LCD.
Press OK.
(See  Entering Text  on page 195. For 
example, type NEW CLIENTS.)
Note
How to change the stored name or 
number:
If you want to change a character, press 
d or c to position the cursor under the 
character you want to change, and then 
press  . Re-enter the character.
 
hPress  OK.
iPress  Stop/Exit .
Deleting a Group8
aPress Speed Dial .
bPress More.
cPress  Delete .
dPress aor b to display the Group you 
want to delete.
ePress the Group.
fPress  OK.
gPress  Yes to confirm.
hPress  Stop/Exit .
Deleting a number from a Group8
aPress Speed Dial .
bPress More.
cPress  Change .
dPress aor b to display the Group you 
want to change.
ePress the Group.
fPress  Add/Delete .
gPress aor b to display the number you 
want to delete from the Group.
hPress the check box of the number you 
want to delete to uncheck it.
Press  OK to confirm.
iPress  OK.
jPress  Stop/Exit .
 
						

							
Chapter 8
80
Dialing Access codes and 
credit card numbers8
Sometimes you may want to choose from 
several long distance carriers when you 
make a call. Rates may vary depending on 
the time and destination. To take advantage 
of low rates, you can store the access codes 
of long-distance carriers and credit card 
numbers as Speed Dial numbers. You can 
store these long dialing sequences by 
dividing them and setting them up as 
separate Speed Dial numbers in any 
combination. You can even include manual 
dialing using the dial pad. (See  Storing 
Speed Dial numbers  on page 75.)
For example, you might have stored ‘555 ’ on 
Speed Dial: 03 and ‘7000 ’ on Speed Dial: 02. 
You can use them both to dial ‘555-7000’ if 
you press the following keys:
aPress  Speed Dial .
bPress #03.
cPress  Send a fax  or 
Make a phone call .
dPress Speed Dial .
ePress #02.
fDo one of the following:
„ To make a telephone call, press 
Make a phone call .
„ To send a fax, press  Send a fax. 
Go to step  g.
gPress  Black Start  or Color Start .
You will dial ‘555-7000 ’. To temporarily change a number, you can 
substitute part of the number with manual 
dialing using the dial pad. For example, to 
change the number to 555-7001 you could 
press 
Speed Dial , choose #03, press 
Send a fax  or Make a phone call , and 
then press  7001 using the dial pad.
Note
If you must wait for another dial tone or 
signal at any point in the dialing sequence, 
create a pause in the number by pressing 
Pause . Each key press adds a 3.5-second 
delay.
 
 
						

							
81
9
9
Message Center mode9
The Message Center feature will store up to 
99 incoming messages. Messages are stored 
in the order in which they are received.
Voice messages can be up to 3 minutes in 
length, and can also be picked up remotely 
(see Using your Remote Access Code  
on page 58). The number of messages you 
can store will depend on how much memory 
is being used by other features (for example, 
delayed and stored faxes).
In the event of a power failure your machine 
will retain messages that are in the memory 
for approximately 24 hours.
Setting up the Message 
Center9
Recording the Message Center outgoing 
message ( Msg Ctr OGM ) is the first step you 
need to follow before you can use the 
Message Center. 
To enter Message Center mode, follow the 
steps below:
aRecord your Message Center OGM 
( Msg Ctr OGM ). (See Outgoing 
message (OGM)  on page 81.)
bPress   to activate the Message 
Center. 
Outgoing message (OGM)9
Recording your OGM9
You can record the following two different 
types of OGM:
„ Msg Ctr OGM
This message will be played when a call is 
received. The caller will be able to leave a 
voice or fax message.
„ F/T OGM
This message is played when a call is 
received and your machine is set to 
Fax/Tel mode. The caller will not be able 
to leave a message. See  Fax/Tel OGM 
(Announcement)  on page 82.
Your OGM must be less than 20 seconds 
long.
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Msg Ctr .
ePress Setup Msg Ctr .
fPress OGM.
The LCD prompts you to choose an 
OGM.
gPress either  Msg Ctr OGM  or 
F/T OGM .
Note
If callers tell you they cannot leave a 
message on your machine, make sure you 
have chosen  Msg Ctr OGM  (not 
F/T OGM ).
 
hPress Record OGM .
Message Center9
 
						

							
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82
iPick up the handset, record your 
message, and replace the handset 
when finished.
The Message Center will play your 
OGM back to you.
jPress  Stop/Exit .
Listening to your OGM9
aPress MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Msg Ctr .
ePress Setup Msg Ctr .
fPress OGM.
gPress  Msg Ctr OGM  or F/T OGM .
hPress Playing OGM .
Adjust the volume by pressing 
or .
iPress  Stop/Exit .
Erasing your OGM9
aPress MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Msg Ctr .
ePress Setup Msg Ctr .
fPress OGM.
gPress  Msg Ctr OGM  or F/T OGM .
hPress Erase OGM .
iDo one of the following:
„ Press  Yes to erase the OGM. 
„ Press  No to exit without erasing.
jPress  Stop/Exit .
Fax/Tel OGM 
(Announcement)9
If your machine is in Fax/Tel Receive mode, 
your Brother machine will play this message 
to callers. Unlike the MC OGM, the caller  will 
not  be able to leave a message.
To record your Fax/Tel OGM follow the 
instructions on  Outgoing message (OGM)  
on page 81 and choose  F/T OGM (not 
Msg Ctr OGM ).
If you need to review the steps for setting up 
the Fax/Tel receive mode, see  Receive 
Modes  on page 44.
Activating Message Center 
mode9
When the   light glows, Message Center 
mode is active. Press   to enter MC mode.
 
						

							
Message Center83
9
Managing your 
messages
9
Message indicator9
The   light on the control panel blinks if 
there are any new messages or unplayed 
recorded conversations stored in the 
Message Center. Press this button to start 
playing your new messages.
The LCD displays the total number of voice 
and fax messages stored in the 
Message Center memory.
Fax messages are only stored when Fax 
Storage or Fax Preview is turned on. See 
Memory Receive (Black & White only)  
on page 49.
Playing incoming messages 
individually9
Incoming messages can be played 
individually. The LCD shows the list of 
incoming messages with the phone number 
of the caller, and the time and date the 
message was recorded.
Follow the steps below to listen to your voice 
messages:
aPress   on the LCD.
bPress  ICM.
cPress  aor b to display the message you 
want to listen to.
dPress the message you want to listen to.
The following commands are available 
when playing messages:
ePress  Stop/Exit .
Playing all incoming 
messages9
All messages are played in the order they 
were recorded. The LCD shows the number 
of the current message, the total number of 
messages, and the time and date the 
message was recorded.
Follow the steps below to listen to your voice 
messages:
aPress   on the LCD.
bPress ICM.
cPress  Play All .
The following commands are available 
when playing messages:
dPress  Stop/Exit .
Erases the current message.
or   Adjusts the volume.
Message 
Center
Erase
Repeats a message.
Skips to the next message.
or   Adjusts the volume.
Erases the current message.
Message 
Center
Erase
 
						

							
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84
Erasing incoming messages9
To erase incoming messages 
individually
9
aPress   on the LCD.
bPress  ICM.
cPress  aor b to display the message you 
want to delete.
dPress the message you want to delete.
ePress  Erase  while playing the 
message.
fPress  Yes to confirm.
gPress  Stop/Exit .
To erase all of your messages9
aPress   on the LCD.
bPress ICM.
cPress  Erase All .
dThe LCD will ask you if you want to 
delete all messages. 
Press Yes.
ePress  Stop/Exit .
Recording a conversation9
You can record a telephone conversation 
during the conversation. Your recording can 
be as long as the incoming message 
maximum time (up to 3 minutes). (See 
Setting the maximum time for incoming 
messages  on page 86.) The other party will 
hear an intermittent beeping while recording.
aPress  Record  during the conversation.
bPress Stop/Exit  to stop recording.
Playing recorded 
conversations individually9
Recorded conversations can be played 
individually. The LCD shows the list of 
recorded conversations with the phone 
number of the caller, and the time and date 
the message was recorded.
Follow the steps below to listen to your voice 
messages:
aPress   on the LCD.
bPress Recorded Calls .
cPress aor b to display the conversation 
you want to listen to.
dPress the conversation you want to 
listen to.
The following commands are available 
when playing messages:
ePress  Stop/Exit .
Message 
Center
Message Center
Erases the current message.
or   Adjusts the volume.
Message 
Center
Erase