Brother Mfc 795cw User Manual
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Glossary215 E Menu mode Programming mode for changing your machines settings. OCR (optical character recognition) The bundled ScanSoft™ PaperPort™ 11SE with OCR or Presto! PageManager software application converts an image of text to text you can edit. Output Paper Reception Receives faxes into the machines memory when the machine is out of paper. Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines. Paging This feature enables your machine to call your cell phone or pager when a fax is received into its memory. The machine will also page for voice messages. Pause Allows you to place a 3.5 second delay in the dialing sequence while you are dialing using the dial pad or while you are storing Speed Dial numbers. Press the Pause key on the control panel or the Pause button on the LCD as many times as needed for longer pauses. Photo resolution (B&W only) A resolution setting that uses varying shades of gray for the best representation of photographs. PhotoCapture Center ® Allows you to print digital photos from your digital camera at high resolution for photo quality printing. PictBridge Allows you to print photos directly from your digital camera at high resolution for photo quality printing. Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages. Pulse (Canada only) A form of rotary dialing on a telephone line. Quick Dial List A listing of names and numbers stored in Speed Dial memory, in numerical order. Real Time Transmission When memory is full, you can send faxes in real time. Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually. Remote Access Code Your own 4-digit code (--- l) that allows you to call and access your machine from a remote location. Remote Retrieval Access The ability to access your machine remotely from a touch tone telephone. Resolution The number of vertical and horizontal lines per inch. See: Standard, Fine, Super Fine and Photo. Ring Delay The number of rings before the machine answers in Fax Only and Fax/Tel modes. Ring Volume Volume setting for the machines ring. Scan to Media You can scan a black & white or color document into a memory card or USB Flash memory drive. Black & white images can be in TIFF or PDF file format and color images can be in PDF or JPEG file format. Scanning The process of sending an electronic image of a paper document into your computer. Search An electronic, numerical or alphabetical listing of stored Speed Dial and Group numbers.
216 Speed DialA pre-programmed number for easy dialing. You must press Speed Dial, the two digit code, and Black Start or Color Start to start the dialing process. Standard resolution 203 × 97 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appears on the top of faxed pages. It includes the senders name and fax number. Super Fine resolution (B&W) 392 × 203 dpi. Best for very small print and line art. TAD (telephone answering device) You can connect an external device or answering machine to the EXT. jack of your machine. Telephone Answer Code (For Fax/Tel mode only) When the machine answers a voice call, it pseudo/double-rings. You can pick up at an extension telephone by pressing this code ( # 5 1 ). Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings. Tone A form of dialing on the telephone line used for Touch Tone telephones. Transmission The process of sending faxes over the phone lines from your machine to the receiving fax machine. Transmission Verification Report A listing for the last fax sent, that shows its date, time and number. True2Life ® Adjusts the color in the image for better print quality by improving sharpness, white balance and color density. User Settings A printed report that shows the current settings of the machine.
Index 217 F F A Access codes, storing and dialing ............ 80 Accessories and supplies .......................... ii ADF (automatic document feeder) .... 21, 34 Answering machine (TAD) ....................... 66 connecting ............................................ 67 Apple Macintosh See Software Users Guide on the CD-ROM. Automatic fax receive ............................................ 44 Easy Receive ..................................... 48 B Broadcasting ............................................ 37 setting up Groups for ............................ 78 Brother accessories and supplies ........................ ii Brother numbers ...................................... i Customer Service .................................... i FAQs (frequently asked questions) ......... i product support ........................................ i service centers ......................................... i Solutions Center ...................................... i warranties .................................... iii, iv, vi C Caller ID ................................................... 65 Canceling Fax Forwarding ..................................... 59 jobs awaiting redial ............................... 41 Paging ................................................... 59 Cleaning paper pick-up roller ............................. 166 print head ............................................ 167 printer platen ....................................... 166 scanner ............................................... 165 Connecting external TAD (answering machine) ..................... 66, 67 external telephone ................................ 70 two-line external TAD or telephone ...... 69 Consumable items ................................. 210 Control panel overview .............................. 6 ControlCenter See Software Users Guide on the CD-ROM. Copy brightness ............................................. 98 contrast ................................................ 98 enlarge/reduce ..................................... 96 enter Copy mode .................................. 94 favorite ............................................... 101 ink save mode ...................................... 99 multiple ................................................. 95 out of memory .................................... 102 page layout (N in 1) .............................. 96 paper size ............................................. 99 paper type ............................................ 99 quality ................................................... 95 single .................................................... 94 sort (ADF only) ..................................... 98 using ADF ...................................... 21, 98 using scanner glass ............................. 21 Cordless telephone (non-Brother) ........... 71 Custom Ringing ....................................... 63 Custom telephone features on a single line ...................................... 146 D Data Ident-A-Call ..................................... 63 Dialing a pause ................................................ 75 access codes and credit card numbers ............................................... 80 Caller ID history .................................... 74 Groups ................................................. 37 manual ................................................. 73 Outgoing Call ....................................... 74 Speed Dial ............................................ 73 Direct printing from a non-PictBridge camera ........... 122 from a PictBridge camera ................... 120 Distinctive Ring ........................................ 63 setting ring pattern ............................... 64 turning off ............................................. 65 Document loading ............................................ 21, 22 Dual Access ............................................ 40
218 E Easy Receive ........................................... 48 Envelopes ............................ 12, 13, 19, 20 Error messages on LCD ........................ 151 B&W Print Only ................................... 151 Cannot Detect ..................................... 152 Cannot Print ........................................ 152 Comm. Error ....................................... 152 Ink Low ................................................ 153 No Cartridge ........................................ 153 No Paper Fed ...................................... 154 Not Registered ............................. 73, 154 Out of Memory .................................... 154 while scanning a document .............. 102 Unable to Clean .................................. 155 Unable to Init. ...................................... 155 Unable to Print .................................... 155 Unable to Scan ................................... 155 Extension telephone, using ...................... 70 External telephone, connecting ................ 70 F Fax codes changing ........................................ 57, 71 Fax Receive Code ................... 48, 70, 71 Remote Access Code ........................... 57 Telephone Answer Code ............... 70, 71 using ..................................................... 71 Fax Forwarding changing remotely .......................... 59, 60 programming a number ......................... 49 Fax Storage ............................................. 50 printing from memory ............................ 57 turning off .............................................. 52 turning on .............................................. 50 Fax, from PC See Software Users Guide on the CD-ROM. Fax, stand-alone receiving ............................................... 44 at end of conversation ................. 46, 56 difficulties ................................ 143, 144 Easy Receive .................................... 48 F/T Ring Time, setting ....................... 47 Fax Forwarding ................................. 59 Fax Preview ................................ 53, 55 from extension telephone ............ 70, 71 from external telephone .................... 70 into PC .............................................. 51 into the memory ................................ 56 out of paper reception ....................... 56 Paging ............................................... 49 printing from memory ........................ 57 reducing to fit on paper ..................... 56 retrieving from a remote site ........ 59, 60 Ring Delay, setting ............................ 47 telephone line interference .............. 150 sending ........................................... 34, 90 at end of conversation ....................... 43 Broadcasting ..................................... 37 canceling from memory ..................... 41 color fax ............................................. 35 contrast ............................................. 39 delayed batch transmission ............... 41 delayed fax ........................................ 41 enter Fax mode ................................. 34 fax preview ........................................ 36 from ADF ........................................... 34 from memory (Dual Access) .............. 40 from scanner glass ............................ 35 manual .............................................. 42 overseas ............................................ 41 Real Time Transmission .................... 40 Resolution ......................................... 39 return to factory setting ..................... 42 set new default .................................. 42 telephone line interference .............. 150 Fax/Tel mode Announcement ..................................... 81 answering at extension telephones ...................................... 70, 71 Fax Receive Code .......................... 70, 71 Ring Delay ............................................ 47 Telephone Answer Code ................ 70, 71 FCC notices ........................................... 135
219 F G Gray scale ..................................... 199, 206 Groups for Broadcasting .......................... 78 H Handset installation ................................ 169 Help LCD messages ................................... 174 using Mode and menu keys ............. 174 Menu Table ................................ 174, 175 I Ident-A-Call .............................................. 63 Ident-A-Ring ............................................. 63 Ink cartridges checking ink volume ........................... 169 ink dot counter .................................... 162 replacing ............................................. 162 Ink Save Mode ......................................... 99 Innobella™ ............................................. 210 J Jacks Convert to RJ11 jack triplex adapter ..... 68 EXT External telephone ............................. 70 TAD .................................................... 69 Jams document ............................................ 159 paper ................................................... 159 L LCD (liquid crystal display) ............... 6, 174 Brightness ............................................. 29 Dim Timer ............................................. 29 Help List ................................................ 89 M Macintosh See Software Users Guide on the CD-ROM. Maintenance, routine replacing ink cartridges ...................... 162 Manual dialing ................................................... 73 receive .................................................. 44 transmission ......................................... 42 Memory Security ..................................... 31 Memory Storage .................................... 174 Menu Table ........................................... 174 Message Center mode erasing messages .......................... 84, 85 Fax/Tel announcement (F/T OGM) ...... 82 outgoing message (Msg Ctr OGM) ...... 81 playing voice messages ...........83, 84, 85 recording a conversation ...................... 84 setting toll saver ................................... 86 setting up ..................................81, 82, 86 Mode, entering Copy ..................................................... 94 Fax ....................................................... 34 PhotoCapture ..................................... 107 Scan ................................................... 116 Multi-line connections (PBX) ................... 69 N Network PrintingSee Network Users Guide on the CD-ROM. Scanning See Software Users Guide on the CD-ROM. O On/Off key ............................................... 23 Out of Area (Caller ID) ............................. 65 Outgoing Message (Msg Ctr OGM) ......... 81
220 P Packing and shipping the machine ........ 171 Paging ...................................................... 49 Paper .............................................. 17, 198 capacity ................................................. 20 loading .................................................. 10 loading envelopes and postcards ......... 12 loading photo paper .............................. 14 printable area ........................................ 16 size ........................................................ 24 size of document ................................... 21 type ................................................ 19, 24 PaperPort™ 11SE with OCR See Software Users Guide on the CD-ROM and Help in the PaperPort™ 11SE application to access How-to-Guides. Personalized Ring .................................... 63 Photo Bypass Tray (USA) ........................ 14 Photo Paper Tray (Canada) ..................... 14 PhotoCapture Center® Borderless ........................................... 115 CompactFlash® ................................... 104 Cropping ............................................. 115 DPOF printing ..................................... 111 Enhance Photos Auto Correct ..................................... 109 Enhance Scenery ............................. 109 Enhance Skin ................................... 109 Monochrome .................................... 109 Remove Red-Eye ............................. 109 Sepia ................................................ 109 Trim .................................................. 109 from PC See Software Users Guide on the CD-ROM. Memory Stick PRO™ .......................... 104 Memory Stick™ ................................... 104 Preview photos ................................... 107 Print settings Brightness ........................................ 113 Color enhancement .......................... 114 Contrast ........................................... 113 Paper type & size ............................. 113 Quality .............................................. 112 Return to factory setting ................... 116 Set new default ................................ 116 Printing all photos ......................................... 107 index ................................................ 108 photos ............................................. 109 Scan to Media auto crop ......................................... 118 memory card ................................... 116 USB Flash memory ......................... 116 SD ...................................................... 104 SDHC ................................................. 104 Slide-Show ......................................... 107 specifications ...................................... 203 xD-Picture Card™ .............................. 104 PictBridge DPOF Printing .................................... 122 Postcards ............................. 12, 13, 19, 20 Power failure ......................................... 174 Presto! PageManager See Help in Presto! PageManager application. Print checking alignment ............................. 168 checking quality .................................. 167 difficulties .................................... 141, 143 drivers ................................................. 207 fax from memory .................................. 57 report .................................................... 89 resolution ............................................ 207 specifications ...................................... 207 Print settings Scan to Mediachange file name ............................. 117 Printing on small paper ...................................... 15 See Software Users Guide on the CD-ROM. Programming your machine .................. 174 Q Quick Dial Access codes and credit card numbers ............................................... 80 Broadcasting ........................................ 37 using Groups ..................................... 37 Group dial changing ...................................... 77, 78 setting up Groups for Broadcasting ... 78
221 F Speed Dialchanging ..................................... 77, 78 setting up by 2-digit location .............. 75 setting up from Caller ID history ........ 76 setting up from outgoing calls ............ 76 using .................................................. 73 R Receive Mode External TAD ........................................ 44 Fax Only ............................................... 44 Fax/Tel .................................................. 44 Manual .................................................. 44 Redial ....................................................... 73 Reducing copies ................................................... 96 incoming faxes ...................................... 56 Remote Retrieval ..................................... 57 access code ................................... 57, 58 commands ............................................ 59 getting your faxes ................................. 60 Remote Setup See Software Users Guide on the CD-ROM. Reports .................................................... 88 Fax Journal ........................................... 89 Journal Period .................................... 88 Help List ................................................ 89 how to print ........................................... 89 Network Configuration .......................... 89 Quick Dial List ....................................... 89 Transmission Verification ............... 88, 89 User Settings ........................................ 89 Resolution copy .................................................... 202 fax ....................................................... 199 print ..................................................... 207 scan .................................................... 206 setting for next fax ................................ 39 Ring Delay, setting ................................... 47 RingMaster ............................................... 63 S Safety Instructions ......................... 129, 134 Scannable area ....................................... 22 Scanning See Software Users Guide on the CD-ROM. Serial Number how to find ...............See inside front cover Shipping the machine ............................ 171 SimpleBiz Fax & Alternative Number Ringing .................................................... 63 Sleep Mode ............................................. 28 Smart Ring .............................................. 63 Speed Dial changing ......................................... 76, 77 dialing ................................................... 73 storing .................................................. 75 T TAD (telephone answering device), external ........................................44, 66, 69 connecting ...................................... 66, 67 receive mode ........................................ 44 recording OGM ..................................... 68 with two-line jack .................................. 69 Teen Ring ................................................ 63 Telephone Handset installation ............. 169 Telephone line connections .......................................... 67 difficulties ........................................... 144 interference ........................................ 150 multi-line (PBX) .................................... 69 roll over lines ........................................ 68 two-line telephone system .................... 68 Text, entering ........................................ 195 special characters .............................. 195 Transferring your faxes or Fax Journal report ........................................ 157 Transparencies ............. 17, 18, 19, 20, 198
222 Troubleshooting ..................................... 141 checking ink volume ............................ 169 document jam ..................................... 159 error messages on LCD ...................... 151 if you are having difficulty copying ............................................. 147 incoming calls .................................. 146 Network ............................................ 148 phone line or connections ................ 144 PhotoCapture Center® ..................... 148 printing ............................................. 141 printing received faxes ..................... 143 receiving faxes ................................. 144 scanning ........................................... 147 software ........................................... 147 paper jam ............................................ 160 Two-line telephone system ...................... 68 V Voice Mail ................................................ 62 Volume, setting beeper ................................................... 25 handset ................................................. 26 volume amplify (for hearing -impaired) ....................... 27 ring ........................................................ 25 speaker ................................................. 26 W Warranties ................................................. iii Canada .................................................. vi Notice-Disclaimer ................................... iii USA ........................................................ iv Windows® See Software Users Guide on the CD-ROM. Wireless Network See Quick Setup Guide and Network Users Guide on the CD-ROM. World Wide Web ......................................... i
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi-function center may not be compatible with the power available in foreign countries. Using USA or Canada models overseas is at your own risk and may void your warranty .