Brother Mfc 795cw User Manual

							
General setup25
3
Volume Settings3
Ring Volume3
You can choose a range of ring volume 
levels, from High to Off .
The machine will keep the new setting until 
you change it.
Setting the Ring Volume from the 
menu
3
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Volume.
ePress Volume .
fPress aor b to display  Ring.
gPress  Ring.
hPress  Low, Med , High  or Off .
iPress  Stop/Exit .
Beeper Volume3
When the beeper is on, the machine will beep 
when you press a key, make a mistake or 
after you send or receive a fax.
You can choose a range of volume levels, 
from High  to Off .
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Volume.
ePress Volume .
fPress aor b to display  Beeper.
gPress Beeper .
hPress Low, Med , High  or Off .
iPress  Stop/Exit .
 
						

							
Chapter 3
26
Speaker Volume3
You can choose a range of speaker volume 
levels, from  High to Off .
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Volume.
ePress Volume .
fPress aor b to display  Speaker.
gPress Speaker .
hPress Low, Med , High  or Off .
iPress  Stop/Exit .
You can also adjust the speaker volume by 
pressing  Speaker Phone .
aPress Speaker Phone .
bPress dor c to display  Volume.
cPress Volume .
dPress  or .
This setting will stay until you change it 
again.
ePress Speaker Phone .
Note
• You can adjust the speaker volume while 
you are listening to your outgoing 
message (OGM) and incoming messages 
(ICM’s) by pressing   or  .
• If you turn Incoming Recording Monitor to  OFF the Speaker for screening calls will 
be disabled and you won’t hear callers 
leaving messages. The volume for other 
operations can still be controlled using 
 or  .
 
Handset Volume 3
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Volume.
ePress Volume .
fPress aor b to display  Handset.
gPress Handset .
hPress Low or High .
iPress  Stop/Exit .
Note
You can adjust the handset volume any 
time you are talking on the telephone. 
There are two handset volume levels,  Low 
and  High . The default setting is  Low.
Press   or   to adjust the volume 
level. The LCD shows the setting you are 
choosing. The new setting will remain until 
you change it again.
 
 
						

							
General setup27
3
Choosing the Handset 
Volume (for Volume Amplify) 3
Before you begin to use the machine, you 
must decide if you need to set the handset 
volume to 
Volume Amplify : On  for a user 
who is hearing-impaired. The amplify volume 
level complies with FCC standards.
Volume Amplify : Off
This default setting is appropriate if  none of 
the users are hearing-impaired. During a 
conversation, users can press   or   
on the LCD to adjust the volume to  Low or 
High . When the handset is replaced, the 
handset volume will remain until you change 
it again.
Volume Amplify : On  -Temporary
This setting is appropriate if  some of the 
users are hearing-impaired. During a 
conversation, users can press   or   
on the LCD to adjust the volume to  Low, High  
or  Amplify . When the handset is replaced, 
the handset volume returns to the default 
setting of  Low.
Volume Amplify : On  -Permanent
Choose  Volume Amplify : On  -Permanent  
if  all  of the users are hearing-impaired. During 
a conversation, users can press   or 
 on the LCD to adjust the volume to  Low, 
High  or Amplify . When the handset is 
replaced, the handset volume returns to the 
default setting of  Amplify.
Note
When you press   or   on the 
control panel to adjust the volume, the 
LCD shows the setting you are choosing. 
Each key press changes the volume to the 
next setting.
 
WARNING 
It is important that you DO NOT choose 
Permanent  unless ALL the users are 
hearing-impaired . Otherwise, the default 
setting of  Amplify may damage the 
hearing of some users.
 
Setting Volume Amplify3
Please carefully read  Choosing the Handset 
Volume (for Volume Amplify)  on page 27.
aPress MENU.
bPress  a or  b to display 
General Setup .
cPress General Setup .
dPress a or  b to display  Volume.
ePress Volume .
fPress a or  b to display 
Volume Amplify .
gPress Volume Amplify .
hDo one of the following:
„ If none of the users are hearing-
impaired, press  Off. Go to step j.
„ If some or all of the users are 
hearing-impaired, press  On.
iDo one of the following:
„ If all  the users are hearing-impaired, 
press  Permanent .
„ If only  some of the users are hearing-
impaired, press  Temporary.
jPress Stop/Exit .
 
						

							
Chapter 3
28
Automatic Daylight 
Saving Time
3
You can set the machine to change 
automatically for daylight saving time. It will 
reset itself forward one hour in the Spring and 
backward one hour in the Fall. Make sure you 
have set the correct date and time in the 
Date&Time  setting.
The factory setting is  Off, so you will have to 
turn on Automatic Daylight Saving Time as 
follows.
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display 
Auto Daylight .
ePress Auto Daylight .
fPress On (or  Off ).
gPress  Stop/Exit .
Sleep Mode3
You can choose how long the machine must 
be idle (from 1 to 60 minutes) before it goes 
into sleep mode. The timer will restart if any 
operation is carried out on the machine.
aPress MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Sleep Mode .
ePress Sleep Mode .
fPress 1 Min , 2 Mins , 3 Mins , 
5 Mins , 10 Mins , 30 Mins  or 
60 Mins .
gPress Stop/Exit .
 
						

							
General setup29
3
LCD screen3
Setting the backlight 
brightness3
You can adjust the brightness of the LCD 
backlight. If you are having difficulty reading 
the LCD, try changing the brightness setting.
aPress MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  LCD Settings .
ePress LCD Settings .
fPress Backlight .
gPress Light , Med  or Dark .
hPress  Stop/Exit .
Setting the Dim Timer for the 
backlight 3
You can set how long the LCD backlight stays 
on after you go back to the Ready screen.
aPress MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  LCD Settings .
ePress LCD Settings .
fPress Dim Timer .
gPress 10 Secs , 20 Secs , 30 Secs  or 
Off .
hPress  Stop/Exit .
 
						

							
30
4
Memory Security4
Memory Security lets you prevent 
unauthorized access to the machine. You will 
not be able to continue to schedule Delayed 
Faxes or Polling jobs. However, any 
pre-scheduled Delayed Faxes will be sent 
even if you turn on Memory Security, so they 
will not be lost.
While Memory Security is On, the following 
operations are available:„ Receiving faxes into memory (limited by 
memory capacity)
„ Fax Forwarding (if Fax Forwarding was 
already On)
„ Paging (if Paging was already On)
„ Remote Retrieval (if Fax Storage was 
already On) 
While Memory Security is On, the following 
operations are NOT available:  „ Printing received faxes
„ Sending faxes
„ Copying
„ PC printing 
„ Scanning
„ PhotoCapture
„ PC Fax Receive
„ Operation from control panel
Note
• To print the faxes in memory, turn off 
Memory Security.
• You must turn off PC Fax Receive before  you can turn on Memory Security. 
• If you forget the Memory Security  password, please call Brother Customer 
Service.
 
Setting and changing the 
memory security password4
Note
If you have already set the password, you 
will not need to set it again.
 
Setting a password for the first time4
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Miscellaneous .
ePress Miscellaneous .
fPress Mem Security .
gEnter a 4-digit number for the password 
using the buttons on the LCD.
Press OK.
hWhen the LCD shows  Verify:, 
re-enter the password.
Press  OK.
iPress  Stop/Exit .
Security features4
 
						

							
Security features31
4
Changing your memory security 
password
4
aPress MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Miscellaneous .
ePress Miscellaneous .
fPress Mem Security .
gPress Set Password .
hEnter the registered 4-digit number for 
the current password using the buttons 
on the LCD.
Press OK.
iEnter a 4-digit number for a new 
password using the buttons on the LCD.
Press  OK.
jWhen the LCD shows  Verify:, 
re-enter the new password using the 
buttons on the LCD.
Press  OK.
kPress  Stop/Exit .
Turning the memory security 
on/off4
Turning on the memory security lock4
aPress MENU.
bPress  aor b to choose  Fax.
cPress  Fax.
dPress  aor b to display 
Miscellaneous .
ePress Miscellaneous .
fPress Mem Security .
gPress Set Security .
hEnter the registered 4-digit password 
using the buttons on the LCD.
Press OK.
The machine goes offline and the LCD 
shows  Memory Security .
Note
If there is a power failure the data will stay 
in memory for approximately 24 hours.
 
Turning off the memory security4
aPress Unlock .
bEnter the registered 4-digit password 
using the buttons on the LCD.
Press OK.
Memory Security is automatically turned 
off.
Note
If you enter the wrong password, the LCD 
shows  Wrong Password  and stays 
offline. The machine will stay in Secure 
mode until the registered password is 
entered.
 
 
						

							
Chapter 4
32
 
						

							
Section II
FaxII
Sending a Fax34
Receiving a Fax44
Telephone Services and External devices61
Dialing and storing numbers73
Message Center81
Printing Reports88
Polling90
 
						

							
34
5
Entering Fax mode5
When the machine is idle, the time appears 
on the LCD. When you want to send a fax, or 
change fax send or receive settings, press 
the (Fax) key to illuminate it in blue.
 
The LCD shows:
 
Press  dor c to scroll through the  Fax key 
options. Some functions are only available 
when sending black & white faxes.
„ Fax Resolution  (See page 39.)
„ Contrast  (See page 39.)
„ Broadcasting  (See page 37.)
„ Preview  (See page 36.)
„ Delayed Fax  (See page 41.)
„ Batch TX  (See page 41.)
„ Real Time TX  (See page 40.)
„ Polled TX  (See page 92.)
„ Polling RX  (See page 90.)
„ Overseas Mode  (See page 41.)
„ Glass ScanSize  (See page 35.)
„ Set New Default  (See page 42.)
„ Factory Reset  (See page 42.)
Press the option you want.
Faxing from the ADF 5
aPress ( Fax).
bPlace the document  face down in the 
ADF. (See  Using the ADF  on page 21.)
cEnter the fax number using the dial pad. 
You can also enter the fax number by 
pressing Speed Dial . Press the 
number or name you want and then 
press  Send a fax .
(For details, see  How to Dial 
on page 73.)
Note
You can preview a fax message before 
sending it by setting  Preview to On. 
For details, see  How to preview an 
outgoing fax (Black & White only)  
on page 36.
 
dPress  Black Start  or Color Start .
Note
• To cancel, press  Stop/Exit.
• If you send a black & white fax when the  memory is full it will be sent in real time.
 
Sending a Fax5
FAX/TELFA X/T E L
Speed DialS pee d D ia lCall HistoryC all  H is to ry
Fax Resolution
Standard Contrast
Auto Broadcasting
Off