Brother Mfc 795cw User Manual
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ix Receive mode settings ........................................................................................ 47Ring Delay ..................................................................................................... 47 F/T Ring Time (Fax/Tel mode only) ............................................................... 47 Easy Receive................................................................................................. 48 Memory Receive (Black & White only) ................................................................ 49 Fax Forwarding.............................................................................................. 49 Paging ........................................................................................................... 49 Fax Storage ................................................................................................... 50 PC Fax Receive (Windows ® only) ................................................................. 51 Turning off Memory Receive Operations ....................................................... 52 Changing Memory Receive Operations......................................................... 53 Fax Preview (Black & White only)........................................................................ 53 How to preview a received fax....................................................................... 53 Turning off Fax Preview................................................................................. 55 Additional receiving operations............................................................................ 56 Printing a reduced incoming fax .................................................................... 56 Receiving a fax at the end of a conversation................................................. 56 Receiving faxes into memory when the paper tray is empty ......................... 56 Printing a fax from the memory ..................................................................... 57 Remote Retrieval ................................................................................................. 57 Setting a Remote Access Code..................................................................... 57 Using your Remote Access Code.................................................................. 58 Remote Fax commands ................................................................................ 59 Retrieving fax messages ............................................................................... 60 Changing your Fax Forwarding number ........................................................ 60 7 Telephone Services and External devices 61 Voice operations .................................................................................................. 61Making a telephone call ................................................................................. 61 Answering calls with the Speaker Phone ...................................................... 61 Hold ............................................................................................................... 61 Tone or Pulse (Canada only)......................................................................... 62 Fax/Tel mode................................................................................................. 62 Telephone services.............................................................................................. 62 Voice Mail ...................................................................................................... 62 Distinctive Ring .............................................................................................. 63 Caller ID......................................................................................................... 65 Connecting an external TAD (telephone answering device)................................ 66 Connections................................................................................................... 67 Recording outgoing message (OGM) on an external TAD ............................ 68 Special line considerations ............................................................................ 68 Multi-line connections (PBX) ......................................................................... 69 External and extension telephones...................................................................... 70 Connecting an external or extension telephone ............................................ 70 Using external and extension telephones...................................................... 70 Using a non-Brother cordless external telephone ........................................ 71 Using remote codes....................................................................................... 71
x 8 Dialing and storing numbers 73 How to Dial .......................................................................................................... 73Manual dialing ............................................................................................... 73 Speed Dialing ................................................................................................ 73 Fax Redial ..................................................................................................... 73 Outgoing Call ................................................................................................ 74 Caller ID history ............................................................................................. 74 Storing numbers .................................................................................................. 75 Storing a pause ............................................................................................. 75 Storing Speed Dial numbers .......................................................................... 75 Storing Speed Dial numbers from Outgoing Calls ......................................... 76 Storing Speed Dial numbers from the Caller ID history ................................. 76 Changing Speed Dial names or numbers...................................................... 77 Setting up groups for broadcasting................................................................ 78 Dialing Access codes and credit card numbers ............................................. 80 9 Message Center 81 Message Center mode ........................................................................................ 81Setting up the Message Center ..................................................................... 81 Outgoing message (OGM) ............................................................................ 81 Fax/Tel OGM (Announcement) ..................................................................... 82 Activating Message Center mode .................................................................. 82 Managing your messages.................................................................................... 83 Message indicator ......................................................................................... 83 Playing incoming messages individually ....................................................... 83 Playing all incoming messages ..................................................................... 83 Erasing incoming messages .......................................................................... 84 Recording a conversation .............................................................................. 84 Playing recorded conversations individually .................................................. 84 Playing all recorded conversations ................................................................ 85 Erasing recorded conversations .................................................................... 85 Additional Message Center operations ................................................................ 86 Setting the maximum time for incoming messages ....................................... 86 Setting toll saver ............................................................................................ 86 ICM Recording Monitor.................................................................................. 87
xi 10 Printing Reports 88 Fax reports........................................................................................................... 88Transmission Verification Report................................................................... 88 Fax Journal (activity report) ........................................................................... 88 Reports ................................................................................................................ 89 How to print a report ...................................................................................... 89 11 Polling 90 Polling overview ................................................................................................... 90 Polling receive ..................................................................................................... 90Setup to receive polling ................................................................................. 90 Sequential polling (Black & White only) ......................................................... 91 Canceling a Sequential Polling Job ............................................................... 91 Polled transmit (Black & White only).................................................................... 92 Set up for polled transmit............................................................................... 92 Section III Copy 12 Making copies 94 How to copy ......................................................................................................... 94Entering Copy mode ...................................................................................... 94 Making a single copy ..................................................................................... 94 Making multiple copies .................................................................................. 95 Stop copying .................................................................................................. 95 Copy settings ....................................................................................................... 95 Changing copy quality ................................................................................... 95 Enlarging or reducing the image copied ........................................................ 96 Making N in 1 copies or a poster (Page Layout) ........................................... 96 Sorting copies using the ADF ........................................................................ 98 Adjusting Brightness and Contrast ................................................................ 98 Ink Save Mode............................................................................................... 99 Paper Options................................................................................................ 99 Book Copy ................................................................................................... 100 Watermark Copy.......................................................................................... 100 Setting your favorites ................................................................................... 101 ‘Out of Memory’ message .................................................................................. 102
xii Section IV Direct Printing 13 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive 104 PhotoCapture Center® Operations .................................................................... 104 Printing from a memory card or USB Flash memory drive without a PC..... 104 Scanning to a memory card or USB Flash memory drive without a PC ...... 104 Using PhotoCapture Center ® from your computer ...................................... 104 Using a memory card or USB Flash memory drive ..................................... 104 Memory cards, USB Flash memory drive and folder structure .................... 105 Getting started ................................................................................................... 106 Entering PhotoCapture mode ...................................................................... 107 Print Images....................................................................................................... 107 View Photos................................................................................................. 107 Print Index (Thumbnails) ............................................................................. 108 Printing Photos ............................................................................................ 109 Enhance Photos .......................................................................................... 109 DPOF printing .............................................................................................. 111 PhotoCapture Center ® print settings ................................................................. 112 Print Quality ................................................................................................. 112 Paper options .............................................................................................. 112 Adjusting Brightness, Contrast and Color.................................................... 113 Cropping ...................................................................................................... 115 Borderless printing ....................................................................................... 115 Print Date ..................................................................................................... 115 Setting your changes as the new default..................................................... 116 Restoring all settings to the factory settings ................................................ 116 Scan to a memory card or USB Flash memory drive ........................................ 116 Entering Scan mode .................................................................................... 116 How to scan to a memory card or USB Flash memory drive ....................... 117 Auto Crop .................................................................................................... 118 How to set a new default ............................................................................. 119 How to reset to the factory settings ............................................................. 119 Understanding the Error Messages ................................................................... 119 14 Printing photos from a camera 120 Printing photos directly from a PictBridge camera ............................................. 120 PictBridge requirements .............................................................................. 120 Setting your digital camera .......................................................................... 120 Printing Images............................................................................................ 121 DPOF printing .............................................................................................. 122 Printing photos directly from a digital camera (without PictBridge).................... 122 Printing Images............................................................................................ 123 Understanding the Error Messages ................................................................... 123
xiii Section V Software 15 Software and Network features 126 Section VI Appendixes A Safety and Legal 128 Choosing a location ........................................................................................... 128 To use the machine safely................................................................................. 129Important safety instructions........................................................................ 134 Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.) ................................... 135 Federal Communications Commission (FCC) Declaration of Conformity (USA only) ............................................................................................... 137 Industry Canada Compliance Statement (Canada only) ............................. 137 LAN connection ........................................................................................... 138 International ENERGY STAR ® Qualification Statement.............................. 138 Legal limitations for copying .............................................................................. 139 Trademarks........................................................................................................ 140 B Troubleshooting and Routine Maintenance 141 Troubleshooting ................................................................................................ 141 If you are having difficulty with your machine .............................................. 141 Dial Tone ..................................................................................................... 150 Telephone line interference ......................................................................... 150 Error and Maintenance messages ..................................................................... 151 Error animation ............................................................................................ 157 Transferring your faxes or Fax Journal report ............................................. 157 Document jam ............................................................................................. 159 Printer jam or paper jam .............................................................................. 160 Routine maintenance ......................................................................................... 162 Replacing the ink cartridges ........................................................................ 162 Cleaning the outside of the machine ........................................................... 164 Cleaning the scanner................................................................................... 165 Cleaning the machine’s printer platen ......................................................... 166 Cleaning the paper pick-up rollers ............................................................... 166 Cleaning the print head ............................................................................... 167 Checking the print quality ............................................................................ 167 Checking the print alignment ....................................................................... 168 Checking the ink volume ............................................................................. 169 Uninstalling and installing the handset and handset cradle......................... 169 Machine Information .......................................................................................... 170 Checking the serial number ......................................................................... 170 Reset functions ............................................................................................ 170 How to reset the machine ............................................................................ 171 Packing and shipping the machine .................................................................... 171
xiv C Menu and Features 174 On-screen programming .................................................................................... 174Menu table ................................................................................................... 174 Memory storage ........................................................................................... 174 Mode and menu keys ........................................................................................ 174 Menu table ................................................................................................... 175 Entering Text ............................................................................................... 195 D Specifications 196 General .............................................................................................................. 196 Print media......................................................................................................... 198 Fax ..................................................................................................................... 199 Message Center ................................................................................................ 201 Copy .................................................................................................................. 202 PhotoCapture Center ®....................................................................................... 203 PictBridge .......................................................................................................... 205 Scanner ............................................................................................................. 206 Printer ................................................................................................................ 207 Interfaces ........................................................................................................... 208 Computer requirements ..................................................................................... 209 Consumable items ............................................................................................. 210 Network (LAN) ................................................................................................... 211 Wireless one-push configuration ................................................................. 212 E Glossary 213 FIndex 217
Section I GeneralI General Information2 Loading paper and documents10 General setup23 Security features30
2 1 Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation1 The following symbols and conventions are used throughout the documentation. Accessing the Software User’s Guide and Network User’s Guide 1 This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software User’s Guide and Network User’s Guide that are on the CD-ROM. Viewing Documentation1 Viewing Documentation (Windows®)1 To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose User’s Guides in HTML format . If you have not installed the software, you can find the documentation by following the instructions below: General Information1 Bold Bold typeface identifies specific keys on the machine’s control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic. Courier New Text in Courier New font identifies messages on the LCD of the machine. WARNING Warnings tell you what to do to prevent possible personal injury. CAUTION Cautions specify procedures you must follow or avoid to prevent possible minor injuries. IMPORTANT IMPORTANT describes procedures you must follow or avoid to prevent possible machine problems or damage to other objects. Electrical Hazard icons alert you to a possible electrical shock. Hot Surface icons warn you not to touch machine parts that are hot. Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.
General Information3 1 aTurn on your PC. Insert the Brother CD-ROM into your CD-ROM drive. Note If the Brother screen does not appear automatically, go to My Computer (Computer) , double-click the CD-ROM icon, and then double-click start.exe. bIf the model name screen appears, click your model name. cIf the language screen appears, click your language. The CD-ROM Top Menu will appear. dClick Documentation . eClick the documentation you want to read. „ HTML documents : Software User’s Guide and Network User’s Guide in HTML format. This format is recommended for viewing on your computer. „ PDF documents : User’s Guide for stand-alone operations, Software User’s Guide and Network User’s Guide in PDF format. This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.) How to find Scanning instructions1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide „ Scanning (Windows ® 2000 Professional/ Windows ® XP and Windows Vista®) „ ControlCenter3 (Windows ® 2000 Professional/ Windows ® XP and Windows Vista®) „ Network Scanning (Windows ® 2000 Professional/ Windows ® XP and Windows Vista®) ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides „ The complete ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides can be viewed from the Help selection in the ScanSoft™ PaperPort™ 11SE application. How to find Network setup instructions 1 Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. If your wireless access point supports SecureEasySetup™, Wi-Fi Protected Setup or AOSS™, follow the steps in the Quick Setup Guide. For more information about network setup please see the Network Users Guide .
Chapter 1 4 Viewing Documentation (Macintosh) 1 aTurn on your Macintosh. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. bDouble-click the Documentation icon. cDouble-click your language folder. dDouble-click top.html to view the Software Users Guide and Network Users Guide in HTML format. eClick the documentation you want to read: „ Software User’s Guide „ Network User’s Guide How to find Scanning instructions1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide „ Scanning (Mac OS X 10.3.9 - 10.5.x) „ ControlCenter2 (Mac OS X 10.3.9 - 10.5.x) „ Network Scanning (Mac OS X 10.3.9 - 10.5.x) Presto! PageManager User’s Guide „ The complete Presto! PageManager User’s Guide can be viewed from the Help selection in the Presto! PageManager application. How to find Network setup instructions 1 Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. If your wireless access point supports SecureEasySetup™, Wi-Fi Protected Setup or AOSS™, follow the steps in the Quick Setup Guide. For more information about network setup please see the Network Users Guide .