Brother Mfc 795cw User Manual

							
Sending a Fax35
5
Faxing from the scanner glass5
You can use the scanner glass to fax pages 
of a book one at a time. The document can be 
up to Letter or A4 size.
To send color faxes with multiple pages use 
the ADF.
Note
Since you can only scan one page at a 
time, it is easier to use the ADF if you are 
sending a multiple page document.
 
aPress (Fax).
bPlace your document  face down on the 
scanner glass. (See  Using the scanner 
glass  on page 21.)
cEnter the fax number using the dial pad 
or Speed Dial .
Note
You can preview a fax message before 
sending it if you have set  Preview to On. 
For details, see  How to preview an 
outgoing fax (Black & White only)  
on page 36.
 
dPress  Black Start  or Color Start .
„ If you press  Black Start, the 
machine starts scanning the first 
page. Go to step e.
„ If you press  Color Start, the 
machine starts sending the 
document.
eWhen the LCD asks you  Next Page?, 
do one of the following:
„ To send a single page, press  No (or 
press  Black Start  again).
The machine starts sending the 
document.
„ To send more than one page, press 
Yes  and go to step f.
fPlace the next page on the scanner 
glass.
Press  Black Start  or Color Start .
The machine starts scanning the page. 
(Repeat steps e and  f for each 
additional page.)
Faxing A4 size documents 
from the scanner glass5
When documents are A4 size, you need to 
set  Glass ScanSize  to A4. If you do not, 
the bottom portion of the faxes will be 
missing.
aPress ( Fax).
bPress  dor c to display 
Glass ScanSize .
cPress Glass ScanSize .
dPress A4.
Note
You can save the setting you use most 
often by setting it as default. (See  Setting 
your changes as the new default  
on page 42.)
 
Color fax transmission5
Your machine can send a color fax to 
machines that support this feature.
Color faxes cannot be stored in the machine’s 
memory. When you send a color fax, the 
machine will send it in real time (even if 
Real Time TX  is set to Off). 
 
						

							
Chapter 5
36
How to preview an outgoing 
fax (Black & White only)5
You can preview a fax message before you 
send it. You must set the Real Time 
Transmission and Polling RX to off before 
you use this feature. (See  Real Time 
Transmission  on page 40 and  Polling receive 
on page 90.)
Note
To send a color fax do not use Preview.
 
aPress ( Fax).
bPress  dor c to display  Preview.
cPress Preview .
dPress On.
eLoad the document.
fEnter the fax number using the dial pad. 
You can also enter the fax number by 
pressing  Speed Dial . Then, press 
a or b to display the number you want, 
press the number to choose it, and then 
press  Send a fax .
gPress Black Start .
The machine starts scanning the 
document and the outgoing fax appears 
on the LCD.
When the fax is displayed, press  MENU 
and the following buttons will appear on 
the LCD. Press the button you want to 
use to perform an operation.
hPress  Black Start .
Note
The fax message in the memory will be 
sent and then erased when you press 
Black Start.
 
Canceling a fax in progress5
If you want to cancel a fax while the machine 
is scanning, dialing or sending, press 
Stop/Exit.
Button Description
Enlarge the fax.
Reduce the fax.
 or  Scroll vertically.
 or  Scroll horizontally.
Rotate the fax clockwise.
Go back to the previous page.
Go to the next page.
Close the preview table.
 
						

							
Sending a Fax37
5
Broadcasting 
(Black & White only)
5
Broadcasting is when the same fax message 
is automatically sent to more than one fax 
number. You can include Groups, Speed Dial 
numbers and up to 50 manually dialed 
numbers in the same broadcast. 
After the broadcast is finished, a Broadcast 
Report will be printed.
aPress (Fax).
bLoad your document.
cPress  dor c to display  Broadcasting .
dPress Broadcasting .
eYou can add numbers to the broadcast 
in the following ways:
„ Press  Add Number  and enter a 
number using the buttons on the 
LCD.
Press  OK.
„ Press  Speed Dial . Press   to 
search by Alphabetical Order or 
Numerical Order. Press the locations 
where you want to send a fax.
Press  OK.
fAfter you have entered all the fax 
numbers by repeating step e, press  OK.
gPress  Black Start .
Note
• If you did not use up any of the numbers 
for Groups, you can ‘broadcast’ faxes to 
as many as 250 different numbers.
• The machine’s available memory will vary  depending on the types of jobs in the 
memory and the number of locations used 
for broadcasting. If you broadcast to the 
maximum numbers available, you will not 
be able to use dual access and delayed 
fax.
• If the  Out of Memory  message 
appears, press  Stop/Exit to stop the job. 
If more than one page has been scanned, 
press  Black Start  to send the portion that 
is in the machine’s memory.
 
# 01
 
						

							
Chapter 5
38
Canceling a Broadcast in 
progress5
aPress  Stop/Exit .
bDo one of the following:
„ To cancel the entire broadcast, press 
Entire Broadcast . Go to stepc.
„ To cancel the current job, press the 
button that displays the number 
being dialed. Go to step d.
„ To exit without canceling, press 
Stop/Exit .
cWhen the LCD asks if you want to 
cancel the entire broadcast, do one of 
the following:
„ Press  Yes to confirm.
„ To exit without canceling, press  No 
or  Stop/Exit .
dDo one of the following:
„ To cancel the current job, press  Yes.
„ To exit without canceling, press  No 
or  Stop/Exit .
Additional sending 
operations
5
Sending faxes using multiple 
settings5
When you send a fax you can choose any 
combination of these settings: resolution, 
contrast, scan size, overseas mode, delayed 
fax timer, polling transmission and real time 
transmission.
aPress ( Fax).
bPress  dor c to display a setting you 
want to change and press the setting, 
then press the option you want.
cRepeat step  b to change more settings.
Note
• Most settings are temporary and the 
machine returns to its default settings after 
you send a fax. 
• You can save some of the settings you  use most often by setting them as default. 
These settings will stay until you change 
them again. (See  Setting your changes as 
the new default  on page 42.) 
 
 
						

							
Sending a Fax39
5
Contrast5
If your document is very light or very dark, you 
may want to change the contrast. For most 
documents the factory setting  Auto can be 
used. It automatically chooses a suitable 
contrast for your document. 
Use  Light  when sending a light document. 
Use  Dark  when sending a dark document.
aPress ( Fax).
bPress  dor c to display  Contrast .
cPress Contrast .
dPress Auto, Light  or Dark .
Note
Even if you choose  Light or Dark , the 
machine will send the fax using the  Auto 
setting in any of the following conditions:
• When you send a color fax.
• When you choose  Photo as the Fax 
Resolution.
 
Changing fax resolution5
The quality of a fax can be improved by 
changing the fax resolution.
aPress ( Fax).
bPress  dor c to display 
Fax Resolution .
cPress Fax Resolution .
dPress the resolution you want. 
Note
You can choose four different resolution 
settings for black & white faxes and two for 
color faxes.
If you choose S.Fine or Photo  and then 
use the  Color Start  key to send a fax, the 
machine will send the fax using the  Fine 
setting.
 
Black & White 
Standard Suitable for most typed 
documents.
Fine Good for small print and 
transmits a little slower than 
Standard resolution.
S.Fine Good for small print or artwork 
and transmits slower than Fine 
resolution.
Photo Use when the document has 
varying shades of gray or is a 
photograph. This has the 
slowest transmission.
Color
StandardSuitable for most typed 
documents.
Fine Use when the document is a 
photograph. The transmission 
time is slower than Standard 
resolution.
 
						

							
Chapter 5
40
Dual Access 
(Black & White only)5
You can dial a number and start scanning the 
fax into memory—even when the machine is 
sending from memory, receiving faxes or 
printing PC data. The LCD shows the new job 
number and available memory.
The number of pages you can scan into the 
memory will vary depending on the data that 
is printed on them.
Note
If the  Out of Memory  message appears 
while scanning a document, press 
Stop/Exit  to cancel or  Black Start to send 
the scanned pages.
 
Real Time Transmission5
When you are sending a fax, the machine will 
scan the document into the memory before 
sending. Then, as soon as the telephone line 
is free, the machine will start dialing and 
sending it.
Sometimes, you may want to send an 
important document immediately, without 
waiting for memory transmission. You can 
turn on  Real Time TX .
aPress (Fax).
bPress  dor c to display  Real Time TX .
cPress Real Time TX .
dPress On.
Note
• If the memory is full and you are sending a 
black and white fax from the ADF, the 
machine will send the document in real 
time (even if  Real Time TX  is set to 
Off ). Faxes from the scanner glass 
cannot be sent until you clear some of the 
memory.
• In real time transmission, the automatic  redial feature does not work when you are 
using the scanner glass.
 
 
						

							
Sending a Fax41
5
Overseas Mode5
If you are having difficulty sending a fax 
overseas due to possible interference on the 
telephone line, we recommend that you turn 
on the Overseas mode. After you send a fax 
using this feature, the feature will turn itself 
off.
aPress (Fax).
bLoad your document.
cPress  dor c to display 
Overseas Mode .
dPress Overseas Mode .
ePress On (or  Off ).
Delayed Faxing 
(Black & White only)5
During the day you can store up to 50 faxes 
in the memory to be sent within 24-hours. 
These faxes will be sent at the time of day you 
enter in step f.
aPress ( Fax).
bLoad your document.
cPress  dor c to display  Delayed Fax .
dPress Delayed Fax .
ePress On.
fEnter the time you want the fax to be 
sent (in 24-hour format) using the 
buttons on the LCD.
(For example, enter 19:45 for 7:45 PM.)
Press  OK.
Note
The number of pages you can scan into 
the memory depends on the amount of 
data that is printed on each page.
 
Delayed Batch Transmission 
(Black & White only)5
Before sending the delayed faxes, your 
machine will help you economize by sorting 
all the faxes in the memory by destination and 
scheduled time. All delayed faxes that are 
scheduled to be sent at the same time to the 
same fax number will be sent as one fax to 
save transmission time.
aPress ( Fax).
bPress  dor c to display  Batch TX .
cPress Batch TX .
dPress On.
ePress  Stop/Exit .
Checking and canceling 
waiting jobs5
You can check which jobs are still waiting in 
the memory to be sent and cancel a job. 
(If there are no jobs, the LCD shows 
No Jobs Waiting .)
aPress MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Remaining Jobs .
ePress Remaining Jobs .
Any waiting jobs appear on the LCD.
fPress  aor b to scroll through the jobs 
and choose the job you want to cancel.
Press  OK.
 
						

							
Chapter 5
42
gDo one of the following: „ To cancel, press  Yes.
If you want to cancel another job go 
to step f.
„ To exit without canceling, press  No.
hWhen you have finished, press 
Stop/Exit .
Setting your changes as the 
new default5
You can save the fax settings for 
Fax Resolution , Contrast , 
Real Time TX , Glass ScanSize  and 
Preview   you use most often by setting them 
as default. These settings will stay until you 
change them again.
aPress ( Fax).
bPress  dor c to choose the setting you 
want to change, and then press the new 
option.
Repeat this step for each setting you 
want to change.
cAfter changing the last setting, press 
d or c to display  Set New Default .
dPress Set New Default .
ePress Yes.
fPress  Stop/Exit .
Restoring all fax settings to 
the factory settings5
You can restore all the fax settings you have 
changed to the factory settings. These 
settings will stay until you change them again.
aPress ( Fax).
bPress  dor c to display 
Factory Reset .
cPress Factory Reset .
dPress Yes.
ePress  Stop/Exit .
Sending a fax manually5
Manual transmission lets you hear the 
dialing, ringing and fax-receiving tones while 
sending a fax.
Note
If you are sending a multiple page fax, use 
the ADF.
 
aPress ( Fax).
bLoad your document.
cTo listen for a dial tone, press 
Speaker Phone  on the machine or pick 
up the handset.
dDial the fax number using the dial pad. 
You can also enter the fax number on 
the LCD by pressing  Speed Dial and 
Send a fax . (For details, see  How to 
Dial  on page 73.)
eWhen you hear the fax tone, press 
Black Start  or Color Start .
If you are sending from the scanner 
glass, press Send on the LCD to send 
the fax.
fIf you pick up the handset, replace it.
 
						

							
Sending a Fax43
5
Sending a fax at the end of a 
conversation5
At the end of a conversation you can send a 
fax to the other party before you both hang 
up.
aAsk the other party to wait for fax tones 
(beeps) and then to press the Start or 
Send key before hanging up.
bLoad your document.
cPress 
Black Start  or Color Start .
„ If you are using the scanner glass, 
press Send to send the fax.
dReplace the handset.
Out of Memory message5
If you get an  Out of Memory  message 
while scanning the first page of a fax, press 
Stop/Exit  to cancel the fax.
If you get an  Out of Memory  message 
while scanning a subsequent page, you will 
have the option to press  Black Start or 
Color Start  to send the pages scanned so 
far, or to press  Stop/Exit to cancel the 
operation.
Note
If you get an  Out of Memory  message 
while faxing and you do not want to delete 
your stored faxes to clear the memory, 
you can send the fax in real time. (See 
Real Time Transmission  on page 40.)
 
 
						

							
44
6
Receive Modes6
Choose the correct Receive Mode6
The correct Receive mode is determined by the external devices and telephone subscriber 
services (Voice Mail, Distinctive Ring, etc.) you have (or will be using) on the same line as the 
Brother machine.
Receiving a Fax6
Will you be using a Distinctive Ring number for receiving faxes? 
Brother uses the term “Distinctive Ring” but different telephone companies may have other names for this 
service such as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Ring, Ident-A-Call, 
Data Ident-A-Call, Smart Ring and SimpleBiz Fax & Alternate Number Ringing. (See  Distinctive Ring 
on page 63 for instruction on setting up your machine using this feature.)
Will you be using Voice Mail on the same telephone line as your Brother machine?  
If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility 
that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. 
(See  Voice Mail  on page 62 for instructions on setting up your machine using this service.)
Will you be using the Built-in Message Center?
Your Brother machine has a built-in digital Message Center that allows you to store incoming voice or fax 
messages. (See  Setting up the Message Center  on page 81.)
Will you be using a Telephone Answering Device on the same telephone line as your Brother 
machine?  
Your external telephone answering device (TAD) will automatically answer every call. Voice messages are 
stored on the external TAD and fax messages are printed. Choose  Manual as your receive mode. 
(See  Connecting an external TAD (telephone answering device)  on page 66.)
Will you be using your Brother machine on a dedicated fax line?  
Your machine automatically answers every call as a fax. Choose  Fax Only as your receive mode. 
(See  Fax Only  on page 46.)
Will you be using your Brother machine on the same line as your telephone?  
Do you want to receive voice calls and faxes automatically?
The  Fax/Tel  receive mode is used when sharing the Brother machine and your telephone on the 
same line. Choose  Fax/Tel as your receive mode. (See  Fax/Tel on page 46.) 
Important Note:  You cannot receive voice messages on either Voice Mail or an answering machine 
with the  Fax/Tel  mode.
Do you expect to receive very few faxes?  
Choose  Manual as your receive mode. You control the telephone line and must answer every call 
yourself. (See  Manual on page 46.)