Brother Mfc 795cw User Manual

							
Message Center85
9
Playing all recorded 
conversations9
All recorded conversations are played in the 
order they were recorded. The LCD the total 
number of recorded calls and the time and 
date each call was recorded.
Follow the steps below to listen to all the 
recorded calls:
aPress   on the LCD.
bPress 
Recorded Calls .
cPress Play All .
The following commands are available 
when playing messages:
dPress  Stop/Exit .
Erasing recorded 
conversations9
To erase recorded conversations 
individually
9
aPress   on the LCD.
bPress Recorded Calls .
cPress aor b to display the recorded 
conversations you want to delete.
dPress  Erase  while playing the 
conversations.
ePress  Yes to confirm.
fPress  Stop/Exit .
To erase all of your recorded 
conversations
9
aPress   on the LCD.
bPress Recorded Calls .
cPress Erase All .
dThe LCD will ask you if you want to 
delete all recorded conversations. 
Press Yes.
ePress  Stop/Exit .
Repeats a conversation.
Skips to the next 
conversation.
or   Adjusts the volume.
Erases the current 
conversation.
Message 
Center
Erase
Message Center
Message Center
 
						

							
Chapter 9
86
Additional Message 
Center operations
9
Setting the maximum time for 
incoming messages9
Your machine’s default setting will save 
incoming messages up to 30 seconds long. 
To change this setting follow the steps below:
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Msg Ctr .
ePress Setup Msg Ctr .
fPress ICM Max.Time .
gPress the maximum time setting for 
incoming messages ( 30, 60 , 120  or 
180  seconds).
hPress  Stop/Exit .
Setting toll saver9
When the toll saver feature is on, the machine 
will answer after two rings if you do have 
voice or fax messages, and after four rings if 
you do not have any messages. 
This way, when you call your machine for 
remote retrieval, if it rings three times, you 
have no messages and can hang up to avoid 
a toll charge.
The toll saver feature is only available when 
Message Center mode is on. When toll saver 
is On , it overrides your ring delay setting.
If you are using Distinctive Ring, do not use 
the toll saver feature.
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display  Ring Delay .
gPress Ring Delay .
hPress Toll Saver .
iPress On (or  Off ).
jPress  Stop/Exit .
 
						

							
Message Center87
9
ICM Recording Monitor9
This feature lets you turn the speaker volume 
for voice messages  On or  Off . When you turn 
the monitor  Off, you will not hear messages 
as they come in.
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Msg Ctr .
ePress Setup Msg Ctr .
fPress ICM Rec.Monitr .
gPress Off or On.
hPress  Stop/Exit .
 
						

							
88
10
Fax reports10
You need to set up the Transmission 
Verification Report and Journal Period using 
the MENU  button.
Transmission Verification 
Report10
You can use the Transmission Verification 
Report as proof that you sent a fax. This 
report lists the receiving party’s name or fax 
number, the time and date of transmission, 
duration of transmission, number of pages 
sent, and whether or not the transmission 
was successful.
There are several settings available for the 
Transmission Verification Report:
„ On :  Prints a report after every fax you 
send.
„ On+Image :  Prints a report after every fax 
you send. A portion of the fax’s first page 
appears on the report.
„ Off :  Prints a report only if your fax is 
unsuccessful due to a transmission error. 
The report will also print if you send a color 
fax that the receiving machine prints in 
black and white.  Off is the default setting.
„ Off+Image :  Prints a report only if your 
fax is unsuccessful due to a transmission 
error. The report will also print if your fax is 
successful, but you sent a color fax that 
the receiving machine printed in black and 
white. 
A portion of the fax’s first page appears on 
the report.
aPress  MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Report Setting .
ePress Report Setting .
fPress Transmission .
gPress On, On+Image , Off  or 
Off+Image .
hPress Stop/Exit .
Note
• If you choose  On+Image or Off+Image  
the image will only appear on the 
Transmission Verification Report if Real 
Time Transmission is set to Off. (See  Real 
Time Transmission  on page 40.)
• If your transmission is successful,  OK will 
appear next to  RESULT on the 
Transmission Verification Report. If 
transmission is not successful,  NG will 
appear next to  RESULT.
 
Fax Journal (activity report)10
You can set the machine to print a journal at 
specific intervals (every 50 faxes, 6, 12 or 
24 hours, 2 or 7 days). If you set the interval 
to Off , you can still print the report by 
following the steps in  How to print a report 
on page 89. The factory setting is 
Every 50 Faxes .
aPress MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Report Setting .
ePress Report Setting .
fPress Journal Period .
Printing Reports10
 
						

							
Printing Reports89
10
gPress dor c to choose an interval.
If you choose  Every 50 Faxes , go to 
step i.
„ 6, 12, 24 hours, 2 or 7 days
The machine will print the report at 
the chosen time and then erase all 
jobs from its memory. If the 
machines memory becomes full with 
200 jobs before the time you chose 
has passed, the machine will print 
the Journal early and then erase all 
jobs from the memory. If you want an 
extra report before it is due to print, 
you can print it without erasing the 
jobs from the memory.
„ Every 50 Faxes
The machine will print the Journal 
when the machine has stored 
50 jobs.
hEnter the time to start printing in 24-hour 
format.
Press  OK.
(For example: enter 19:45 for 7:45 PM.)
(If you choose 7 days, the LCD will ask 
you to choose the first day for the 7-day 
countdown.)
iPress  Stop/Exit .
Reports10
The following reports are available: 
„ Transmission
Prints a Transmission Verification Report 
for your last transmission.
„ Help List
A help list showing how to program your 
machine.
„ Quick Dial
Lists names and numbers stored in the 
Speed Dial memory, in alphabetical or 
numerical order.
„ Fax Journal
Lists information about the last incoming 
and outgoing faxes. (TX: Transmit.) 
(RX: Receive.)
„ User Settings
Lists your settings.
„ Network Config
Lists your Network settings.
„ Caller ID hist.
Lists the available Caller ID information 
about the last 30 received faxes and 
telephone calls.
How to print a report10
aPress  MENU.
bPress  aor b to display 
Print Reports .
cPress Print Reports .
dPress the report you want.
e(Quick Dial only) Press 
Alphabetical Order  or 
Numerical Order . 
fPress Black Start .
gPress Stop/Exit .
 
						

							
90
11
Polling overview11
Polling lets you set up your machine so other 
people can receive faxes from you, but they 
pay for the call. It also lets you call somebody 
else’s fax machine and receive a fax from it, 
so you pay for the call. The polling feature 
needs to be set up on both machines for this 
to work. Not all fax machines support polling.
Polling receive11
Polling receive lets you call another fax 
machine to receive a fax.
Setup to receive polling11
aPress (Fax).
bPress  dor c to display  Polling RX .
cPress Polling RX .
dPress On (or  Off ).
eEnter the fax number you are polling 
using  Speed Dial  or the dial pad on 
the control panel.
fPress  Black Start  or Color Start .
The LCD shows  Dialing.
Polling11
 
						

							
Polling91
11
Sequential polling 
(Black & White only)11
Sequential polling lets you request 
documents from several fax machines in one 
operation. Afterwards, a Sequential Polling 
Report will be printed.
aPress (
Fax).
bPress  dor c to display  Polling RX .
cPress Polling RX .
dPress On (or  Off ).
ePress  dor c to display  Broadcasting .
fPress Broadcasting .
gDo one of the following:
„ Press  Add Number  and enter a 
number using the buttons on the 
LCD.
Press  OK.
„ Press  Speed Dial . Press  to 
choose Alphabetical Order or 
Numerical Order. Press  aor b to 
select a number.
Press  OK.
hAfter you have entered all the fax 
numbers by repeating step g, press  OK.
iPress  Black Start .
The machine polls each number or 
Group number in turn for a document.
Canceling a Sequential 
Polling Job11
aPress  Stop/Exit .
bDo one of the following:
„ To cancel the entire sequential 
polling job, press 
Entire Seq. Poll . 
Go to step c.
„ To cancel the current job, press the 
button that displays the number 
being dialed. 
Go to step d.
„ To exit without canceling, press 
Stop/Exit . 
cWhen the LCD asks if you want to 
cancel the entire sequential polling job, 
do one of the following:
„ Press  Yes to confirm.
„ To exit without canceling, press  No 
or  Stop/Exit .
dDo one of the following:
„ To cancel the current job, press  Yes.
„ To exit without canceling, press  No 
or  Stop/Exit .# 01
 
						

							
Chapter 11
92
Polled transmit 
(Black & White only)
11
Polled transmit lets you set up your machine 
to wait with a document so another fax 
machine can call and retrieve it.
The document will be stored and can be 
retrieved by any other fax machine until you 
delete it from the memory. (See  Checking 
and canceling waiting jobs  on page 41.)
Set up for polled transmit11
aPress (Fax).
bLoad your document.
cPress  dor c to display  Polled TX .
dPress Polled TX .
ePress On (or  Off ).
fPress  Black Start .
gIf you are using the scanner glass, the 
LCD will prompt you to choose one of 
the following options.
„ Press  Yes to scan another page. 
Go to step h.
„ Press  No or  Black Start  to send the 
document.
hPlace the next page on the scanner 
glass and press  Black Start. Repeat 
steps g and  h for each additional 
page.
Your machine will automatically send 
the fax.
 
						

							
Section III
CopyIII
Making copies94
 
						

							
94
12
How to copy12
Entering Copy mode12
When you want to make a copy, press (Copy ) to illuminate it in blue.
 
The LCD shows:
 
1 No. of Copies
Press the number box directly and enter the 
number you want. Then press  OK.
Also you can enter the number of copies by 
pressing   or   on the screen (as 
shown above) or by using the dial pad.
Press  dor c to scroll through the copy 
options. Press the option that you want to set.
„ Quality  (See page 95.)
„ Enlarge/Reduce  (See page 96.)
„ Paper Type  (See page 99.)
„ Paper Size  (See page 99.)
„ Brightness  (See page 98.)
„ Contrast  (See page 98.)
„ Ink Save Mode  (See page 99.)
„ Stack/Sort  (See page 98.) „
Page Layout  (See page 96.)
„ Book Copy  (See page 100.)
„ Watermark Copy  (See page 100.)
„ Favorite Settings  (See page 101.)
Press the option you want.
Note
• The default setting is Fax mode. You can  change the amount of time that the 
machine stays in Copy mode after the last 
copy operation. (See  Mode Timer 
on page 23.)
• Book Copy , Watermark Copy  and 
Ink Save Mode  features are supported 
by technology from Reallusion, Inc. 
 
Making a single copy12
aPress ( Copy).
bLoad your document.
(See Loading documents  on page 21.)
cPress Black Start  or Color Start .
Making copies12
FavoriteFavo rit eC0PYC 0P Y
Paper Type
Plain Paper
Quality
Normal Enlarge/
Reduce
100%X01
1