Brother Mfc 795cw User Manual

							
General Information5
1
Accessing Brother 
Support 
(Windows
®)1
You can find all the contacts you will need, 
such as Web support (Brother Solutions 
Center), Customer Service and Brother 
Authorized Service Centers in  Brother 
numbers  on page i and on the Brother 
CD-ROM.
„ Click  Brother Support  on the Top Menu. 
The following screen will appear:
 
„ To access our web site 
(http://www.brother.com
), click  Brother 
Home Page .
„ To view all Brother Numbers, including 
Customer Service numbers for the USA 
and Canada, click  Support Information .
„ To access the USA Brother online 
shopping mall 
(http://www.brothermall.com
) for 
additional product and services 
information, click  Brother Mall.com .
„ To access Canada’s Brother online 
shopping mall (http://www.brother.ca
) for 
additional product and services 
information, click  Shop Online (Canada) .
„ For the latest news and product support 
information (http://solutions.brother.com
), 
click  Brother Solutions Center .
„ To visit our web site for original/genuine 
Brother Supplies 
(http://www.brother.com/original/
), click 
Supplies Information . „
To access the Brother CreativeCenter 
(http://www.brother.com/creativecenter/
) 
for FREE photo projects and printable 
downloads, click  Brother 
CreativeCenter .
„ To return to the Top Menu, click  Back or if 
you have finished, click  Exit.
 
						

							
Chapter 1
6
Control panel overview1
 
1On/Off You can turn the machine on or off.
If you turn the machine off, it will still 
periodically clean the print head. To maintain 
print quality, prolong print head life, and 
provide the best ink cartridge economy, you 
should keep your machine connected to the 
power at all times.
2 Message Center key Turns the Message Center on or off. It will flash 
when you have new voice messages.
3 Fax and telephone keys: „Redial
Redials the last 30 numbers called. 
„ Pause
Inserts a pause when dialing numbers.
„ Hold
Lets you place telephone calls on hold.
„ Speaker Phone
Turns the speaker phone on or off.  4 Dial Pad
Use these keys to dial telephone and fax 
numbers and as a keyboard for entering 
information into the machine. This function 
transfers to the touchscreen when you store 
quick dial numbers.
(Canada only) The  # key lets you temporarily 
switch the dialing mode during a telephone call 
from Pulse to Tone.
5 LCD (liquid crystal display) This is a Touchscreen LCD. You can access 
the menus and options by pressing buttons 
displayed on the screen.
Also, you can adjust the angle of the display by 
lifting it. 
1245
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General Information7
1
 
6 Mode keys:„Fax
Lets you access Fax mode.
„ Scan
Lets you access Scan mode.
„ Copy
Lets you access Copy mode.
„  Photo Capture
Lets you access PhotoCapture Center
® 
mode.
7 Microphone  Picks up your voice when you speak to another 
party using  Speaker Phone .
8Stop/Exit Stops an operation or exits from a menu. 9 Start keys:
„Color Start
Lets you start sending faxes or making 
copies in full color. Also lets you start a 
scanning operation (in color or black & 
white, depending on the scanning setting in 
the ControlCenter software).
„ Black Start
Lets you start sending faxes or making 
copies in black & white. Also lets you start 
a scanning operation (in color or black & 
white depending on the scanning setting in 
the ControlCenter software).
7
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Chapter 1
8
LCD screen1
The LCD shows the current machine status 
when the machine is idle.
 
1 Wireless Status A four level indicator shows the current 
wireless signal strength if you are using a 
wireless connection. 
2 Memory Status Lets you see the available memory in the 
machine.
3 Current Receive Mode Lets you see the current receive mode.„ Fax  (Fax only)
„ F/T  (Fax/Tel)
„ Mnl  (Manual) 
„ MC  (Msg Ctr) 
4 Voice messages in the machine’s memory Shows how many received voice messages 
are in the memory.
5New Fax When  Fax Preview  is set to On, you can see 
how many new faxes you have received.
6 Faxes in memory Shows how many received faxes are in the 
memory.
7 Fax Preview Lets you preview received faxes.
8MENU Lets you access the main menu. 9 Ink indicator
Lets you see the available ink volume.
Also, lets you access the  Ink menu.
10 Speed Dial Lets you search the number you want to 
fax/dial.
11 Warning icon  Appears when there is an error or maintenance 
message; press the Warning icon to view it, 
and then press  Stop/Exit to return to the 
Ready screen.
12 Message Center Lets you listen to and manage voice messages 
and recorded conversations.
13 Call History Lets you view a list of outgoing calls and the 
caller ID history.
Also, lets you fax or call the number you have 
chosen from the lists.
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Preview
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Center
Call  HistoryC all   H is to rySpeed DialS pe ed D ia l
MENUMC
Mem.INK
568 9
11
12 10 7
4
3
2
1
13
 
						

							
General Information9
1
Basic Operations1
To operate the Touchscreen use your finger 
to press the MENU or option button directly on 
the LCD screen. To display and access all the 
screen menus or options in a setting, press 
ab  or  dc to scroll through them.
Press   to return to the previous menu.
IMPORTANT
DO NOT press the Touchscreen with a 
sharp object, such as a pen or stylus. It 
may damage the machine.
 
The following steps show how to change a 
setting in the machine. In this example the 
Sleep mode setting is changed from  5 Mins 
to  10 Mins .
aPress MENU.
bPress  aor b to display 
General Setup .
 
cPress General Setup .
dPress aor b to display  Sleep Mode . 
ePress Sleep Mode .
fPress 10 Mins . 
gPress Stop/Exit .
MENUMEN U
General Setup
Fax
Network
Print  Reports
55MinsM in s
OffO ff
MENUM EN UGeneral SetupG ene ra l  S etu p
Auto Daylight
Sleep Mode
LCD Settings
Sleep ModeS le ep  M od e
10 Mins 3 Mins 1 Min 2 Mins
5 Mins
MENUMEN UGeneral SetupG enera l  S etu p
 
						

							
10
2
Loading paper and 
other print media
2
Note
To print on Photo (4×6) or Photo L 
(3.5 ×5) paper, you must use the photo 
bypass tray. (See  Loading photo paper  
on page 14.)
 
aIf the paper support flap is open, close it, 
and then close the paper support. Pull 
the paper tray completely out of the 
machine.
 
bLift the output paper tray cover (1). 
cWith both hands, gently press and slide 
the paper side guides (1) and then the 
paper length guide (2) to fit the paper 
size.
Make sure that the triangular marks (3) 
on the paper side guides (1) and paper 
length guide (2) line up with the marks 
for the paper size you are using.
 
Loading paper and documents2
1
2
3
3 1
 
						

							
Loading paper and documents11
2
Note
When you are using Legal size paper, 
press and hold the universal guide release 
button (1) as you slide out the front of the 
paper tray.
 
 
dFan the stack of paper well to avoid 
paper jams and misfeeds.
 
IMPORTANT
Always make sure that the paper is not 
curled.
 
eGently put the paper into the paper tray 
print side down and top edge in first.
Check that the paper is flat in the tray.
 
IMPORTANT
Be careful that you do not push the paper 
in too far; it may lift at the back of the tray 
and cause feed problems.
 
fGently adjust the paper side guides (1) 
to fit the paper using both hands.
Make sure the paper side guides touch 
the sides of the paper.
 
1
1
 
						

							
Chapter 2
12
gClose the output paper tray cover. 
hSlowly  push the paper tray completely 
into the machine.
 
iWhile holding the paper tray in place, 
pull out the paper support ( ) until it 
clicks, and then unfold the paper 
support flap ( ).
 
IMPORTANT
DO NOT use the paper support flap for 
Legal size paper.
 
Loading envelopes and 
postcards2
About envelopes2
„ Use envelopes that weigh from 20 to 25 lb 
(80 to 95 g/m
2).
„ Some envelopes need margin settings to 
be set in the application. Make sure you 
do a test print first before printing many 
envelopes.
IMPORTANT
DO NOT use any of the following types of 
envelopes, as they will cause paper feed 
problems:
• That are of a baggy construction.
• That are embossed (have raised  writing on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Occasionally you may experience paper 
feed problems caused by the thickness, 
size and flap shape of the envelopes you 
are using.
 
1
2
Glue Double flap
   
 
						

							
Loading paper and documents13
2
Loading envelopes and postcards2
aBefore loading, press the corners and 
sides of envelopes or postcards to make 
them as flat as possible.
IMPORTANT
If envelopes or postcards are ‘double-
feeding’, put one envelope or postcard in 
the paper tray at a time.
 
 
 
 
bPut envelopes or postcards in the paper 
tray with the address side down and the 
leading edge in first as shown in the 
illustration. With both hands, gently 
press and slide the paper side 
guides (1) and paper length guide (2) to 
fit the size of the envelopes or 
postcards.
 
2
1
 
						

							
Chapter 2
14
If you have problems when printing on 
envelopes with the flap on the short edge, 
try the following:
2
aOpen the envelope flap.
bPut the envelope into the paper tray with 
the address side down and the flap 
positioned as shown in the illustration.
 
cAdjust the size and margin in your 
application.
Loading photo paper2
Note
In Canada, the  photo bypass tray  is 
called the  photo paper tray .
 
Use the photo bypass tray, which is located 
on the top of the output paper tray cover, to 
print on Photo (4 ×6) and Photo L 
(3.5 ×5) size paper. When you use the 
photo bypass tray, you do not have to take 
out the paper that is in the tray beneath it. You 
can load maximum of 20 photo cards in the 
tray.  (For the maximum number of photo 
cards you can load, see  Paper weight, 
thickness and capacity  on page 20.)
aSqueeze the blue photo bypass tray 
release button (1) using your right index 
finger and thumb and push the photo 
bypass tray forward until it clicks into the 
photo printing position (2).
bPress and slide the paper side 
guides (1) and paper length guide (2) to 
fit the paper size.
 
cPut the photo paper into the photo 
bypass tray and gently adjust the paper 
side guides to the paper.
Make sure the paper side guides touch 
the sides of the paper. Check that the 
paper is flat in the tray.
 
Photo Bypass  Tray
2
1
2
1