Xerox WorkCentre M20i User Manual

							Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide Page 4-11
Paper and Other Media
¾Verify that your labels’ adhesive material can tolerate fusing temperature of 200oC (392oF) 
for 0.1 second. 
¾Ensure that there is no exposed adhesive material between labels. Exposed areas can 
cause labels to peel off during printing, which can cause paper jams. Exposed adhesive 
can also cause damage to machine components. 
¾Do not feed a sheet of labels through the machine more than once. The adhesive backing 
is designed for one pass through the machine. 
¾Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or 
otherwise damaged. 
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							Page 4-12  Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide 
Paper and Other Media
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							Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide Page 5-1
5E-mail
The E-mail function is available as standard on the Xerox 
WorkCentre M20i and as an option on the Xerox WorkCentre 
M20.
¾Sending an E-mail . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
¾Basic E-mail Features . . . . . . . . . . . . . . . . . . . . . . 5-7
¾Special E-mail Features. . . . . . . . . . . . . . . . . . . . . 5-9
¾Using the Global Address Book. . . . . . . . . . . . . . 5-13
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							Page 5-2  Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide 
E-mail
Sending an E-mail
The E-mail function allows you to send your documents as an E-mail message without going 
to a PC. The document is sent to the recipient’s E-mail box as an attachment.
The document you want to send is scanned and then attached to the E-mail as an image file. 
You can enter E-mail addresses by using the Alphabet Keyboard on the front of your machine, 
or by retrieving them from the local address book using the Address Book key.
)To use this function, the network and E-mail settings must be configured. A System 
Administration Guide is provided with setup instructions for the E-mail. For more information 
contact your System Administrator.
Document Feeder:
LUp to 50 sheets of 80 g/m2 (20lb bond) paper can be loaded. Weight ranges from 45 - 105 g/m2 
(12.5 - 28lb). Sizes range from B5 to Legal (7” x 10” to 8.5” x 14” ). Refer to “Scanner and Copier 
Specifications” on page 12-5 for full Document Feeder specifications.
1
Document
Guides
¾Remove all staples and paper 
clips prior to loading.
¾Adjust the sliding document 
guides to the size required.
¾Insert the originals neatly into the 
Document Feeder, face up.
The first page should be on top 
with the headings towards the 
back or left of the machine. 
¾Align the stack with the left and 
rear edges of the tray. Adjust the 
guides to just touch the edges of 
the originals.
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							Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide Page 5-3
E-mail
Document Glass:
zWhen using the 
Document Glass, 
ensure there are 
no documents in 
the Document 
Feeder. 
Leaving the 
Document 
Feeder open 
while scanning 
will affect the 
image quality.
Select the E-Mail Key and Features
zOnly those 
features relevant 
to the machine 
configuration will 
be available.¾
Raise the Document Feeder and 
position the original face down on 
the Document Glass.
Align with the registration arrow in 
the rear left corner.
¾Lower the Document Feeder.
2
¾Press the [E-mail] key on the 
Control Panel.
¾Press the E-mail feature key 
required on the Control Panel.
¾Basic features available for E-
mail jobs are 2 Sided, Original 
Type, Color Original and 
Resolution.
)For information about all the 
available E-mail features, refer 
to “Basic E-mail Features” on 
page 5-7, and “Special E-mail 
Features” on page 5-9. 
¾
Using the Navigation Keys, select 
the setting required for the 
feature and press [Enter].
E-mail key Original Type
2 Sided
Color 
Original
Resolution
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							Page 5-4  Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide 
E-mail
Enter the Sender’s Name
zThe Global 
Address Book 
displays 
addresses 
retrieved from the 
system server. 
For more 
information about 
the Global 
Address Book, 
refer to “Using the 
Global Address 
Book” on page 5-
13.
You can also 
access the local 
Address book by 
pressing the 
[Address Book] 
key. Select 
[Local] and press 
[Enter].Enter the Recipient’s E-mail Address
3
¾The E-mail screen displays From 
or My Login Name, depending on 
the authentication setting.
Enter the sender’s name using 
the Alphabet Keyboard, and then 
press the [Enter] key.
¾If authentication has been set-up, 
enter your Login Name and 
Password. 
)For information about 
authentication setup, contact 
your System Administrator.
From:
4
Enter Key Alphabet Keyboard
¾The To screen displays. Enter the 
recipient’s E-mail address and 
then press the [Enter] key.
You can directly enter an E-mail 
address using the Alphabet 
Keyboard. You can include 
numbers in the E-mail address by 
using the Numeric Keypad.
¾If you have chosen to use a Local 
or Global Address Book, type in 
the beginning of the E-mail 
address and press [Enter]. 
The closest matching addresses 
stored in the Address Book 
display. 
¾Use the Navigation Keys to select 
the required address and press 
[Enter].
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							Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide Page 5-5
E-mail
Entering Multiple Recipients
Send to Myself
Review Addresses
5
Another Address?
[Done]
After entering the first recipient, 
Another Address? displays.
¾Select [Add] to add another 
address or [Done] to continue.
The maximum number of 
addresses you can enter is 10.
¾Press [Enter].
¾Repeat the procedure until all 
addresses have been entered. 
6
Send to Myself? displays.
¾Select [Yes] to send a copy of the 
E-mail to your own mail account.
¾Select [No] if a copy is note 
required.
¾Press [Enter].
Send to Myself?
[Yes]
7
Review Addresses? displays.
¾Select [Yes] to review the 
addresses you have entered, and 
if necessary make changes.
¾If a review is not required, select 
[No].
¾Press [Enter].
Review Addresses?
[No]
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							Page 5-6  Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide 
E-mail
Enter a Mail Subject
Select a File Type
Press Start
8
Mail Subject displays.
¾Enter a subject for the mailnote 
using the Alphabet Keyboard.
¾Press [Enter].Mail Subject:
9
Select File Type displays. Use 
this option to select the type of file 
you want to send.
¾Select [PDF] for Portable 
document Format, or [TIFF] for 
Tagged Image Format.
¾Press [Enter].
Select File Type
[PDF]
10¾Press [Start] to send the E-mail.
¾If the display shows [Scan 
Another?], load the next original 
on the Document Glass and 
using the Navigation Keys select 
[Yes]. Then press [Enter].
Continue the procedure until all 
the originals have been scanned.
¾Select [No] when all the originals 
have been scanned, and press 
[Enter].
The E-mail is sent.
Navigation Keys Start
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							Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide Page 5-7
E-mail
Basic E-mail Features
There are four basic E-mail features available. These features can be selected using the 
feature keys located on the Control Panel.
Feature Description
FEATUREOPTIONSINSTRUCTIONS
2 Sided
zSelect if your 
originals are2 
Sided.
YesSelect if your original is 2 
Sided.¾Press [E-mail].
¾Press [2 Sided].
¾Use the Navigation Keys to select the option 
required and press [Enter] to save the selection.NoSelect if your original is 1-
Sided.
Original Type
zUse to select the 
type of 
document being 
scanned.
TextUse for documents 
containing mostly text.¾Press [E-mail].
¾Press [Original Type].
¾Use the Navigation Keys to select the option 
required and press [Enter].MixedUse for documents with 
mixed text and graphics.
PhotoUse for photographs.
Color Original
zUse to scan and 
send a color 
original.
OnUse to scan a color 
original and send to the 
recipient.
zThe remote recipient must 
have the capability to 
receive a color e-mail.
¾Press [E-mail].
¾Press [Color Original].
¾Use the Navigation Keys to select [On] and press 
[Enter].
Original Type
2 Sided
Color Original
Resolution
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							Page 5-8  Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide 
E-mail
Resolution
zUse to increase 
sharpness and 
clarity.
100 dpiScans using a resolution 
of 100 x 100 dots per inch 
(dpi). Produces a lower 
quality image which can 
be processed quickly.¾Press [E-mail].
¾Press [Resolution].
¾Use the Navigation Keys to select the option 
required and press [Enter].
200 dpiScans using a resolution 
of 200 x 200 dots per inch 
(dpi). The default setting 
which produces a good 
quality image from most 
text originals.
300 dpiScans using a resolution 
of 300 x 300 dots per inch 
(dpi). Use this setting to 
produce a higher quality 
image if more definition is 
required.
400 dpiScans using a resolution 
of 400 x 400 dots per inch 
(dpi). Produces high 
quality output ideal for 
graphics and photos. May 
take longer to process.
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