Xerox WorkCentre M20i User Manual

							Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide Page 9-11
Machine Administration
Phonebook Tab
Click on the [Phonebook] tab to create and edit phonebook entries for use with Fax.
Phonebook entries
Retrieves the 
phonebook 
entries from the 
Xerox 
WorkCentre M20i 
to ControlCentre
Allows the 
phonebook 
entries to be 
downloaded from 
ControlCentre to 
the Xerox 
WorkCentre M20i
Deletes all phonebook 
entries
Allows a selected 
phonebook entry to 
be edited in a 
separate Edit dialog 
box
Deletes a selected 
phonebook entry
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							Page 9-12  Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide 
Machine Administration
Information Tab
Click on the [Information] tab to view the software version information and various counters. 
The counters show how many scans and prints have been made, and how many jams have 
occurred on the machine.
 Firmware Update Tab
Click on the [Firmware Update] tab to update the firmware of the machine.
zThis feature 
should be used 
by System 
Administrator 
only. For further 
information, 
please refer to the 
System 
Administration 
Guide.
Number of scans 
using the 
Document Feeder
Number of scans 
from the 
Document Glass
Number of jams 
during printingNumber of replaced 
toner cartridges
Number of prints 
performed by the 
machine
Number of jams in the 
Document Feeder
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							Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide Page 9-13
Machine Administration
Printer Tab
Click on the [Printer] tab to set default print options.
PCL Tab
Click on the [PCL] tab to set options for PCL printing.
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							Page 9-14  Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide 
Machine Administration
Flash Font and Macro Tab
Flash PCL fonts and macros may be supplied on a CD or downloaded from the internet. Use 
this tab to install flash PCL fonts and macros on the Xerox WorkCentre M20 or M20i. You can 
also delete individual fonts and macros, delete all of the fonts and macros and print a font 
listing.
PostScript Tab
Click on the [PostScript] tab to install and manage PostScript fonts on the Xerox WorkCentre 
M20 and M20i.
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							Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide Page 9-15
Machine Administration
Department Codes
Department Codes allow the Administrator to restrict usage and record usage data for 
specified departments. 
Creating Departments
1¾Press the [Machine Status] key.
EnterMachine 
Status
2¾Using the Navigation Keys select 
[System Admin Tools] and press 
[Enter].
¾If the System Admin Tools have 
already been passcode 
protected, type in the password 
and press [Enter].
System Admin Tools
[Passcode Protect]
3¾Select [Department] using the 
Navigation Keys and press 
[Enter].
¾Enter the Master Access Code.
)The first time you access 
Department, you will be 
prompted to enter a master 
access code then re-enter it to 
confirm the code.
System Admin Tools
[Department]
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							Page 9-16  Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide 
Machine Administration
Printing Department Data
This setting is used to print two reports, a Department Code report and a Department Journal.
4¾Select [Set] using the Navigation 
Keys and press [Enter].
¾Enter a number to identify the 
department and press [Enter].
¾Enter a name to identify the 
department and press [Enter].
¾Enter the passcode for that 
department and press [Enter].
¾Continue to add departments as 
required.
Department
[Set]
1¾Press the [Machine Status] key.
2¾Using the Navigation Keys select 
[System Admin Tools] and press 
[Enter].
¾If the System Admin Tools have 
already been passcode 
protected, type in the password 
and press [Enter].
System Admin Tools
[Passcode Protect]
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							Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide Page 9-17
Machine Administration
3¾Select [Department] using the 
Navigation Keys and press 
[Enter].
¾Enter the Master Access Code.
)The first time that you access 
Department, you will be 
prompted to enter a master 
access code then re-enter it to 
confirm the code.
System Admin Tools
[Department]
4¾Select [Print] using the Navigation 
Keys and press [Enter].
¾Select the required report and 
press [Enter].Department
[Print]
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							Page 9-18  Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide 
Machine Administration
Managing Departments
This setting is used to enable or disable Department Mode and to clear Department data and 
codes.
1¾Press the [Machine Status] key.
2¾Using the Navigation Keys select 
[System Admin Tools] and press 
[Enter].
¾If the System Admin Tools have 
already been passcode 
protected, type in the password 
and press [Enter].
System Admin Tools
[Passcode Protect]
3¾Select [Department] using the 
Navigation Keys is displayed and 
press [Enter].
¾Enter the Master Access Code.
)The first time that you access 
Department, you will be 
prompted to enter a master 
access code then re-enter it to 
confirm the code.
System Admin Tools
[Department]
4¾Select [Management] using the 
Navigation Keys and press 
[Enter].
Department
[Management]
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							Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide Page 9-19
Machine Administration
5¾Select [Department Mode] using 
the Navigation Keys and press 
[Enter].
¾To enable Department Mode, 
select [On] and press [Enter].
Management
[Department Mode]
6¾Select [Clear Department] using 
the Navigation Keys and press 
[Enter].
¾To clear the Journal, select 
[Journal] and press [Enter].
¾To  r e m o v e  a  Department Code, 
select [Code] and press [Enter]. 
To remove all Department Codes 
select [All] and press [Enter].
To remove individual Department 
Codes, select [Each], press 
[Enter], enter the Department 
Number and confirm the removal.
Management
[Clear Department]
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							Page 9-20  Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide 
Machine Administration
Changing the Master Code
1¾Press the [Machine Status] key.
2¾Using the Navigation Keys select 
[System Admin Tools] and press 
[Enter].
¾If the System Admin Tools have 
already been passcode 
protected, type in the password 
and press [Enter].
System Admin Tools
[Passcode Protect]
3¾Select [Department] using the 
Navigation Keys and press 
[Enter].
¾Enter the Master Access Code.
)The first time that you access 
departments, you will be 
prompted to enter a master 
access code then re-enter it to 
confirm the code.
System Admin Tools
[Department]
4¾Select [Change M. Code] and 
press [Enter].
Department
[Change M Code]
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