Xerox WorkCentre M20i User Manual

							Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide Page 5-9
E-mail
Special E-mail Features
The special E-mail features available can be accessed by pressing the Menu/Exit key and 
then selecting E-mail Features on the display.
Feature Description
FEATUREOPTIONSTO SELECT
Group Mail
zYou can store 
several E-mail 
address in a 
specific Group.
NewUse to create a new 
Group.¾Press [Menu/Exit]. Select [E-mail Features] and 
press [Enter].
¾Select [Group Mail] and press [Enter].
¾Select [New] and press [Enter]. 
¾Enter a Group Name using the Alphabet 
Keyboard and press [Enter].
If a Group Name is not entered, a Group Number 
displays.
¾Enter an E-mail address to be included in the 
Group using the Alphabet Keyboard and press 
[Enter]. You can include numbers in the e-mail 
address by using the Numeric Keypad. Press 
[Enter].
¾When the display shows [Another Address?], 
select [Add] and press [Enter]. 
¾Continue to add addresses until all the recipients 
have been added to the Group, and select [Done] 
and press [Enter].
Enter
Navigation Keys
Menu/Exit
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							Page 5-10  Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide 
E-mail
EditUse to edit an existing 
Group.¾Press [Menu/Exit]. Select [E-mail Features] and 
press [Enter].
¾Select [Group Mail] and press [Enter].
¾Select [Edit] or [Delete] and press [Enter]. 
¾Enter a Group Number or Name and press 
[Enter].
¾If editing, change the Group Name, Add or Delete 
addresses, and change the File Type as required. 
Press [Enter].
¾If deleting, a confirmation window appears. Select 
[Yes] and press [Enter].
DeleteUse to delete an existing 
Group.
SendUse to send E-mails to a 
Group.¾Load the originals and press the [E-mail] key.
¾Press [Menu/Exit]. Select [E-mail Features] and 
press [Enter]. 
¾Select [Group Mail] and press [Enter]. 
¾Select [Send] and press [Enter].
¾Enter the Group Number and press [Enter].
¾Enter the Sender’s name and select other 
features as required.
¾Press [Start] to activate the job.
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							Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide Page 5-11
E-mail
Local Address 
Book
zYou can store 
frequently used 
E-mail 
addresses in the 
machine’s 
memory, in the 
Local Address 
Book.
NewUse to add entries to the 
Local Address book.¾Press [Menu/Exit]. Select [E-mail Features] and 
press [Enter]. 
¾Select [Local Address Book] and press [Enter]. 
¾Select [New], [Edit] or [Delete] and press [Enter]. 
¾For new entries, enter the name using the 
Alphabet Keyboard and press [Enter]. Then enter 
the E-mail address and press [Enter]
¾To edit or delete an entry, scroll to the required e-
mail address and press [Enter].
)If the selected address is one of the authorized 
users registered by the system administrator or an 
address from Group mail, “Entry Not Editable” 
displays. 
¾
To add. edit or delete another e-mail address, 
repeat the procedure.
EditUse to edit entries 
contained in the Local 
Address book.
DeleteUse to delete entries from 
the Local Address Book.
SendUse to send to E-mail 
addresses stored in the 
Local Address book.¾Load the originals and press the [E-mail] key.
¾Press [Menu/Exit]. Select [E-mail Features] and 
press [Enter]. 
¾Select [Local Address Book] and press [Enter]. 
¾Select [Send] and press [Enter].
¾Type the first few letters of the E-mail address 
required and press [Enter]. The closest matches 
display. Select the required address using the 
Navigation Keys and press [Enter].
¾Select another address if required. [Press Enter].
¾Enter the Sender’s name and select other 
features as required.
¾Press [Start] to activate the job.
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							Page 5-12  Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide 
E-mail
Print Address 
Book
zUse this feature 
to print a list of 
individual, group 
or all E-mails 
stored in the 
Local Address 
book.
Individual 
AddressUse to print a list of 
individual E-mail 
addresses.¾Press [Menu/Exit].
¾Using the Navigation Keys select [E-mail 
Features] and press [Enter].
¾Select [Print Address Book] and press [Enter].
¾Select the required option and press [Enter].
The selected list prints.
Group 
AddressUse to print a list of the E-
mail Groups.
AllUse to print both the 
Individual and Group E-
mail address lists.
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							Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide Page 5-13
E-mail
Using the Global Address Book
The Global Address Book has to be set up to retrieve E-mail address from a LDAP. The Global 
Address Book works in a similar way to the Local Address Book, except you cannot add, edit 
or delete users.
¾Load the originals and press the [E-mail] key.
¾To access the Global Address Book press the [Address Book] key and select [Global].
¾Begin to enter the E-mail address in the To: field.
¾when a few characters have been entered, press [Enter]. The machine will search for E-
mail addresses on the LDAP server which match the characters entered.
If you have not entered enough characters, a message displays requesting more 
characters.
A list of E-mail addresses which match the characters entered displays.
¾Using the Navigation Keys, scroll through the list of addresses and find the correct 
address. Then press [Enter].
¾Use [Add] to enter another address if required, the maximum number of addresses you 
can enter is 10.
¾After entering all the addresses, select [Done] and press [Enter].
¾Enter the Sender’s name and select other features as required.
¾Press [Start] to activate the job.
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							Page 5-14  Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide 
E-mail
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							Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide Page 6-1
6Fax
The Fax function is available as standard on the Xerox 
WorkCentre M20i.
¾Faxing Procedure  . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
¾Dialing Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6
¾Basic Fax Features . . . . . . . . . . . . . . . . . . . . . . . . 6-8
¾Special Fax Features . . . . . . . . . . . . . . . . . . . . . . 6-10
¾Mailbox  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14
¾Fax Setup Options . . . . . . . . . . . . . . . . . . . . . . . . 6-19
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							Page 6-2  Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide 
FaxFaxing Procedure
Load the Originals
Document Feeder:
LUp to 50 sheets of 80 g/m2 (20lb bond) paper can be loaded. Weight ranges from 45 - 105 g/m2 
(12.5 - 28lb). Sizes range from B5 to Legal (7” x 10” to 8.5” x 14” ). Refer to “Scanner and Copier 
Specifications” on page 12-5 for full Document Feeder specifications.
1
Document
Guides
¾Remove all staples and paper 
clips prior to loading.
¾Adjust the sliding document 
guides to the size required.
¾Insert the originals neatly into the 
Document Feeder, face up.
The first page should be on top 
with the headings towards the 
back or left of the machine. 
¾Align the stack with the left and 
rear edges of the tray. Adjust the 
guides to just touch the edges of 
the originals.
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							Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide Page 6-3
FaxDocument Glass:
zEnsure no 
documents are 
loaded in the 
Document 
Feeder when 
using the 
Document Glass.
Leaving the 
Document 
Feeder open 
while scanning 
will affect the 
image quality and 
toner 
consumption.
zOn completion of 
the job, ensure 
the Document 
Feeder is closed.
Select the Fax key
¾Raise the Document Feeder and 
position the original face down on 
the Document Glass.
Align with the registration arrow in 
the rear left corner.
¾Lower the Document Feeder.
2
¾Press the [Fax] key to activate 
Fax mode.
The Fax key remains illuminated 
when selected.Fax Key
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							Page 6-4  Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide 
FaxSelect the Fax Features
zFor more 
information about 
the available Fax 
features, refer to 
“Basic Fax 
Features” on 
page 6-8, and 
“Special Fax 
Features” on 
page 6-10.
Enter the Fax Number
zThere are several 
methods 
available for 
entering the 
remote fax 
number, for more 
information refer 
to “Dialing 
Methods” on 
page 6-6.
3
¾Press the Fax feature key 
required on the Control Panel.
Basic features available for Fax 
jobs are Lighten/Darken, 2 Sided, 
Original Type, Color Original and 
Resolution.
)For information about all the 
available Fax features, refer to 
“Basic Fax Features” on page 6-
8, and “Special Fax Features” on 
page 6-10. 
¾
Using the Navigation Keys, select 
the setting required for the 
feature and press [Enter].
Lighten/Darken
Original Type
2 Sided
Color 
Original
Resolution
4
¾Use the Numeric Keypad to enter 
the telephone number of the 
remote fax machine.
¾If an incorrect number is entered, 
use the Navigation Keys to select 
the incorrect number and then 
press the correct number.
Pressing the [Clear/Clear All] key 
will delete the entire fax number 
entered.
Numeric Keypad
Clear/Clear All
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