Xerox WorkCentre 4118xn User Manual

							Xerox WorkCentre4118 User GuidePage 4-5
Paper and Other Media
Using the Bypass Tray
The Bypass Tray is located on the right side of your machine. It can be closed when not in use, 
making the product more compact. Use the Bypass Tray to print transparencies, labels, 
envelopes or postcards in addition to making quick runs of paper types or sizes that are not 
currently loaded in the paper tray.
Acceptable print media is plain paper with sizes ranging from 98 x 148 mm (3.86 x 5.83 inch), 
to Legal size (216 x 356 mm / 8.5 x 14 inch) and weighing between 60 g/m² and 160 g/m² (16 
lb and 43 lb).
The following table summarizes the print media allowed and the maximum stacking height for 
each paper type.
LThe height is measured with the stack of sheets laid on a flat surface.
7¾To select a paper tray, press the 
[Paper Supply] key until the 
required tray is lit on the Status 
Map.
Tr a y  1 and the Bypass Tray are 
available as standard, Tr a y  2 is 
optional. 
If two tray lights display together, 
the Auto Tray Switching feature is 
active. When one tray runs out of 
paper, the machine will switch to 
the other selected tray.
Enter
Paper SupplyStatus Map
PAPER TYPEMAXIMUM STACKING HEIGHT
Plain/Bond/Colored and Pre-
printed Paper100 sheets or 9 mm (0.35 inch)
Envelope10 envelopes or 9 mm (035 inch)
Transparency30 sheets or 9 mm (0.35 inch)
Label10 sheets or 9 mm (0.35 inch)
Cardstock10 sheets or 9 mm (0.35 inch)
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							Page 4-6 Xerox WorkCentre4118 User Guide
Paper and Other Media
Loading the Bypass Tray
zRemove any curl 
on postcards, 
envelopes, and 
labels before 
loading them into 
the Bypass Tray.
zHold 
transparencies by 
the edges and 
avoid touching 
the print side.
1
¾Lower the Bypass Tray, located 
on the right side of the product.
¾Unfold the Paper Support 
extension.
Bypass Tray
Paper 
Support
2
¾Prepare a stack of paper or 
envelopes for loading by flexing 
or fanning them back and forth. 
Straighten the edges on a level 
surface.
3¾Load the print material with the 
print side facing down and 
against the right edge of the tray.
34
¾Adjust the paper guide to the 
width of the stack of print 
material.
Ensure you have not loaded too 
much print media. The stack 
should be under the Max. Fill 
Line.
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							Xerox WorkCentre4118 User GuidePage 4-7
Paper and Other Media
)Use the instructions “Setting the Paper Size” on page 4-8 to set the correct size for the Bypass 
Tr a y.
5¾To  s e l e c t  t h e  Bypass Tray, press 
the [Paper Supply] key until the 
Bypass Tray is lit on the Status 
Map.
¾When the Bypass Tray is selected 
the Paper Type option displays. 
Use the Navigation Keys to select 
the Paper Type being loaded and 
press [Enter].
Paper Supply
Status MapEnter
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							Page 4-8 Xerox WorkCentre4118 User Guide
Paper and Other Media
Setting the Paper Size
After loading paper in the Paper Trays, you will need to set the default Paper Size. Use the 
following instructions to set the default Paper Size for each tray.
¾Press the [Machine Status] key on the Control Panel.
¾Select [Machine Setup] using the Navigation Keys and press [Enter].
The display shows [Tray 1 Size] on the bottom line.
¾Press [Enter].
¾Use the Navigation Keys to select the Paper Size required and press [Enter] to save the 
selection.
¾Repeat the procedure for [Tray 2 Size] if available, and [Bypass Size].
¾Press [Menu/Exit] to exit each menu level and return to Standby mode.
1
2
13
4
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							Xerox WorkCentre4118 User GuidePage 4-9
Paper and Other Media
Media Specifications
Media Sizes and Types
The table below identifies the media sizes which can be used in the Paper Tray and Bypass 
Tr a y, and the capacities which can be loaded.
La. Depending on paper thickness, maximum capacity may be reduced.b. Feed one sheet at a time through the Bypass Tray if jams occur.
NOTE: For information about Media weight specifications, refer to “General Specifications” starting on page 11-6.
MEDIA SIZEINPUT SOURCE CAPACITYa
Paper TrayBypass Tray
Plain paper
Letter (8.5 x 11 inch) 
Folio (8.5 x 13 inch)
Legal (8.5 x 14 inch)
Executive (7.25 x 10.5 inch)
A4 (210 x 297 mm)
B5 (182 x 257 mm)
A5 (148 x 210 mm)YES
YES
YES
NO
YES
NO
NO550
550
550
0
550
0
0YES
YES
YES
YES
YES
YES
YES100
100
100
100
100
100
100
Envelopes
No. 10 (8.5 x 14 inch)
C5 (6.38 x 9.37 inch)
DL (110 x 220 mm)
Monarch (3.87 x 7.5 inch)
B5 (176 x 250 mm)
NO
NO
NO
NO
NO0
0
0
0
0YES
YES
YES
YES
YES10
10
10
10
10
Labels
b
Letter (8.5 x 11 inch)
A4 (210 x 297 mm)NO
NO0
0YES
YES10
10
Transparency filmsb
Letter (8.5 x 11 inch)
A4 (210 x 297 mm)NO
NO0
0YES
YES30
30
Card stocks
b
A6 (105 x 148.5)
Post Card (4 x 6 inch)
Hagaki (5.83 x 8.27 inch)NO
NO
NO0
0
0YES
YES
YES10
10
10
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							Page 4-10 Xerox WorkCentre4118 User Guide
Paper and Other Media
When selecting or loading paper, envelopes, or other special media please adhere to these 
guidelines:
¾Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and 
poor print quality. 
¾Use only high quality copier grade paper. Avoid paper with embossed lettering, 
perforations, or texture that is too smooth or too rough. 
¾Store paper in its ream wrapper until ready to use. Place cartons on pallets or shelves, not 
on the floor. Do not place heavy objects on top of the paper, whether it is packaged or 
unpackaged. Keep it away from moisture, or other conditions that can cause it to wrinkle or 
curl. 
¾During storage, moisture-proof wrap (any plastic container or bag) should be used to 
prevent dust and moisture from contaminating your paper. 
¾Always use paper and other media that conform with the specifications detailed in 
“General Specifications” on page 11-6. 
¾Use only well-constructed envelopes with sharp, well creased folds:
- DO NOT use envelopes with clasps and snaps. 
- DO NOT use envelopes with windows, coated lining, self-adhesive seals, or other 
synthetic materials. 
- DO NOT use damaged or poorly made envelopes. 
¾It is recommended that you feed special paper types one sheet at a time. 
¾Only use the special media recommended for use in laser printers. 
¾To prevent special media such as transparencies and label sheets from sticking together, 
remove them from the exit tray as they are printed. 
¾Place transparencies on a flat surface after removing them from the machine. 
¾Do not leave the film in the paper tray for long periods of time. Dust and dirt may 
accumulate on them resulting in spotty printing. 
¾To avoid smudging caused by fingerprints, handle transparencies and coated paper 
carefully. 
¾To avoid fading, do not expose the printed transparencies to prolonged sunlight. 
¾Store unused media at temperatures between 59oF and 86oF (15oC to 30oC). The relative 
humidity should be between 10% and 70%. 
¾Do not load more than 10 sheets of special media into the Bypass Tray at a time. 
¾Verify that your labels’ adhesive material can tolerate fusing temperature of 200oC (392oF) 
for 0.1 second. 
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							Xerox WorkCentre4118 User GuidePage 4-11
Paper and Other Media
¾Ensure that there is no exposed adhesive material between labels. Exposed areas can 
cause labels to peel off during printing, which can cause paper jams. Exposed adhesive 
can also cause damage to machine components. 
¾Do not feed a sheet of labels through the machine more than once. The adhesive backing 
is designed for one pass through the machine. 
¾Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or 
otherwise damaged. 
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							Page 4-12 Xerox WorkCentre4118 User Guide
Paper and Other Media
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							Xerox WorkCentre 4118 User GuidePage 5-1
5 Fax (4 in 1 only) 
The Fax function is available as standard on the Xerox 
WorkCentre 4118, 4 in 1 only.
¾Faxing Procedure  . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
¾Dialing Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6
¾Basic Fax Features . . . . . . . . . . . . . . . . . . . . . . . . 5-8
¾Special Fax Features . . . . . . . . . . . . . . . . . . . . . . 5-10
¾Fax Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . 5-14
¾Mailbox Setup  . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15
¾Mailbox Procedures . . . . . . . . . . . . . . . . . . . . . . . 5-17
¾Fax Setup Options . . . . . . . . . . . . . . . . . . . . . . . . 5-22
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							Page 5-2 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Faxing Procedure
Load the Originals
Document Feeder:
LUp to 40 sheets of 80 g/m² (20lb bond) paper can be loaded. Weight ranges from 45 - 105 g/m² 
(12.5 - 28lb). Sizes range from B5 to Legal (7” x 10” to 8.5” x 14” ). Refer to “Scanner and Copier 
Specifications” on page 11-5 for full Document Feeder specifications.
1
Document
Guides
¾Remove all staples and paper 
clips prior to loading.
¾Adjust the sliding document 
guides to the size required.
¾Insert the originals neatly into the 
Document Feeder, face up.
The first page should be on top 
with the headings towards the 
back or left of the machine. 
¾Align the stack with the left and 
rear edges of the tray. Adjust the 
guides to just touch the edges of 
the originals.
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