Xerox WorkCentre 4118xn User Manual

							Xerox WorkCentre 4118 User GuidePage 2-11
Getting Started
DisplayDisplays the current status and the menu prompts and selections.
Job StatusUse to view the current job status, add pages to jobs in memory and to 
delete jobs.
Machine StatusUse to access setup menus and customize the machine.
Manual GroupUse to manually enter multiple destinations for a fax job (4 in 1 only). 
Manual DialUse to dial a fax number manually (4 in 1 only).
Speed DialUse to dial fax numbers and send faxes by entering a Speed Dial number 
which has been set up previously and stored in the machine’s Dial 
Directory (4 in 1 only). 
Pause/RedialUse to redial the last phone number called or to add a pause when storing 
a number in the dial directory (4 in 1 only).
Numeric KeypadUse to enter alphanumeric characters.
StartUse to activate a job.
StopUse to stop an operation at any time.
Clear/Clear All (AC)Press once to clear a current entry e.g. an incorrect number or character 
entry. Press twice to clear all programmed settings, the display requests 
confirmation.
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							Page 2-12 Xerox WorkCentre 4118 User Guide
Getting Started
Installing Drum and Toner Cartridges
1¾Pull the release latch to open the 
side cover.
CAUTION: Ensure the side cover 
is always open before opening 
the front cover.
2¾Open the front cover.
3¾If the cartridge locking lever is in 
the lower position, turn the lever 
upward until it locks into place.
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							Xerox WorkCentre 4118 User GuidePage 2-13
Getting Started
zXerox 
has included a 
Starter Toner 
Cartridge. 
Purchased 
replacement 
toner cartridges 
will yield 
approximately 
two times the 
number of copies.
zWhen the drum or 
toner cartridge 
need to be 
replaced a 
message 
displays.
4
¾Remove the drum cartridge from 
its bag and slide it into the 
machine firmly until it locks into 
place.
CAUTION: Do not expose the 
green drum to light for an 
extended period. Never expose 
the drum to direct sunlight or 
touch the drum surface. Damage 
or poor image quality may result.
5¾Remove the starter toner 
cartridge from its bag. 
¾Gently shake the cartridge to 
loosen the toner.
Shaking the cartridge will ensure 
maximum copies per cartridge.
6
¾Slide the toner cartridge into the 
machine, aligning the cartridge to 
the left of the slot, until it locks 
into place.
7
¾Turn the cartridge locking lever 
downwards until it locks in place.
¾Close the front cover and the side 
cover.
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							Page 2-14 Xerox WorkCentre 4118 User Guide
Getting Started
Making Connections
Document Feeder
Telephone Line (WorkCentre 4118, 4 in 1 only)
zYou should use 
the telephone line 
cord which is 
supplied with your 
machine. If you 
are replacing it 
with another 
vendor’s, it 
should be AWG 
#26 or larger tele-
communication 
line cord.
1
¾Connect the Document Feeder 
cord to the port shown and fasten 
the side screws.
2
¾Connect the supplied telephone 
line to the LINE jack and the other 
end to the wall jack.
If you want to use your machine 
for receiving both faxes and voice 
calls, you will need to connect a 
telephone and/or answering 
machine.
¾If required, plug the cord of your 
extension phone into the EXT 
jack.
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							Xerox WorkCentre 4118 User GuidePage 2-15
Getting Started
USB or Parallel Port Cable
)Only connect one of the above cables. If you are using a USB cable, you must be running 
Windows 98, Me, 2000 or XP. When using the USB connection, your machine provides two USB 
modes; Fast and Slow. Fast is the default mode. Some PC User’s may experience poor 
functionality in the default mode. If this occurs, select the Slow mode. For information about 
changing the USB mode, refer to “Machine Setup” on page 2-20.
3
CAUTION: Shut down the 
computer before connecting the 
cable.
¾Connect the USB Cable which 
came with your machine.
OR
¾If you want to use a parallel print 
cable, only use an IEEE-1284 
compliant cable and connect it to 
the parallel connector on your 
machine.
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							Page 2-16 Xerox WorkCentre 4118 User Guide
Getting Started
Powering On the Machine
1
¾Connect the AC Power Cord to 
the machine and a power outlet. 
The power cord must be plugged 
into a grounded power socket.
2
¾Press the ON/OFF switch to the 
ON ( I ) position. 
The machine displays ’Warming 
Up Please Wait...’.
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							Xerox WorkCentre 4118 User GuidePage 2-17
Getting Started
Loading Paper
zAn additional 
Paper Tray is 
available as an 
option. The 
instructions for 
loading both 
paper trays are 
the same.1
¾Pull open the Paper Tray.
2
¾Push down on the pressure plate 
until it locks into position.
3
¾Adjust the rear paper guide to the 
required paper length.
It is preset to A4 or Letter size 
depending on country.
¾To load another size, lift the rear 
guide out of the current position 
and into the required position.
LThe Paper Trays can hold a 
maximum of 550 sheets of 80 g/m² 
(20 lb) plain paper. You can use 
A4, Folio, Letter or Legal size 
paper only.
Rear 
Guide
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							Page 2-18 Xerox WorkCentre 4118 User Guide
Getting Started
zIf you experience 
problems with 
paper feed, turn 
the paper around 
and if the problem 
continues, use 
the Bypass Tray. 4
¾Fan the paper and insert it into 
the tray.
If loading Letterhead, ensure the 
design is face-up and the top 
edge of the sheet is placed at the 
right side.
5
Corner 
snubbers
¾Ensure that the paper is 
positioned under the snubbers.
¾Do not fill above the Maximum Fill 
Line.
Max Fill
Line
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							Xerox WorkCentre 4118 User GuidePage 2-19
Getting Started
zWhen printing 
from your PC, 
ensure you select 
the Paper Source 
and the correct 
paper size from 
your software 
application.
)Refer to “Machine Setup” starting on page 2-20 to set the correct size for the Paper Tray.
For more detailed information about Paper Supply, refer to the Chapter “Paper and Other Media” 
starting on page 4-1.
6
¾Position the side guide by 
squeezing the lever and sliding it 
toward the stack of paper, until it 
gently touches the side of the 
stack.
Do not allow the guide to press 
against the edge of the paper 
tightly.
¾Close the Paper Tray.
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							Page 2-20 Xerox WorkCentre 4118 User Guide
Getting Started
Machine Setup
Use the following instructions to customize your machine to meet your individual 
requirements.
¾Using the Navigation Keys select [Machine Setup] and press [Enter].
¾Using the Navigation Keys select the required setup option and press [Enter].
¾Using the “Machine Setup Options” starting on page 2-21 customize the settings to meet 
your requirements.
¾Press [Enter] to save your selections.
¾Press [Menu/Exit] to exit each menu level and return to standby mode.
1¾Press the [Machine Status] key.
EnterMachine 
Status
2
3
4
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