Xerox WorkCentre 4118xn User Manual

							Xerox WorkCentre 4118 User GuidePage 1-3
Welcome
About This Guide
Throughout this User Guide some terms are used interchangeably:
¾Paper is synonymous with media.
¾Document is synonymous with original.
¾Xerox WorkCentre 4118 is synonymous with the machine.
The following table offers further information about the conventions used within this Guide.
CONVENTIONDESCRIPTIONEXAMPLE
Italic TypefaceUsed to emphasize a word or phrase. 
In addition, references to other 
publications are displayed in Italic 
typeface.Xerox WorkCentre 4118.
Bracket Text TypefaceUsed to emphasize the selection of a 
feature mode or key.¾Select the paper supply source 
required by pressing [Paper 
Supply].
NotesLocated in the margins and used to 
provide additional or useful 
information about a function or 
feature. 
zFor instructions on loading media, refer 
to “Loading Paper” on page 4-2.
Specification NoteProvides more in-depth specification 
information relating to the machine.LFor full media specifications refer to “Media Specifications” on page 11-7.
CautionCautions are statements that suggest 
mechanical damage as a result of an 
action.CAUTION: DO NOT use organic or 
strong chemical solvents or 
aerosol cleaners or pour fluids 
directly onto any area. 
WarningUsed to alert users to the possibility of 
personal injury.WARNING: This product must be 
connected to a protective earthing 
circuit.
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Related Information Sources
Information available for the product consists of:
-This User Guide
-The Quick Use Guide
-The Quick Install Sheets
-The System Administration Guide
- The Xerox website http://www.xerox.com
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							Xerox WorkCentre 4118 User GuidePage 1-5
Welcome
Customer Support
If you need assistance during or after product installation, please visit the Xerox website for 
online solutions and support:
http://www.xerox.com
If you require further assistance, call our experts at the Xerox Welcome Center, or contact your 
local representative. When telephoning please provide the machine serial number. Use the 
space below to make a note of the machine serial number:
# ____________________________________________
To access the serial number open the side cover using the release latch and then open the 
front door. The serial number is located on the panel above the Toner Cartridge.
The Xerox Welcome Center or local representative telephone number is provided when the 
machine is installed. For convenience and future reference, please record the telephone 
number in the space below:
Xerox Welcome Center or local representative telephone number:
# ____________________________________________
Xerox US Welcome Center: 1-800-821-2797
Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769)
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Safety Notes
Read these safety notes carefully before using this product to ensure you operate the 
equipment safely. 
Your Xerox product and supplies have been designed and tested to meet strict safety 
requirements. These include safety agency approval, and compliance to established 
environmental standards. Please read the following instructions carefully before operating the 
product and refer to them as needed to ensure the continued safe operation of your product.
The safety and environment testing and performance of this product have been verified using 
Xerox materials only. 
WARNING: Any unauthorized alternation, which may include the addition of new 
functions or connection of external devices, may impact the product certification. 
Please contact your authorized local dealer for more information.
Warning Markings
All warning instructions marked on or supplied with the product should be followed.
 This WARNING symbol alerts users to areas of the product where there is the possibility of 
personal injury.
 This WARNING symbol alerts users to areas of the product where there are heated surfaces, 
which should not be touched. 
Electrical Supply
This product shall be operated from the type of electrical supply indicted on the product s data 
plate label. If you are not sure that your electrical supply meets the requirements, please 
consult your local power company for advice.
WARNING: This product must be connected to a protective earth circuit.
This product is supplied with a plug that has a protective earth pin. This plug will fit only into 
an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your 
electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use 
an earthed adapter plug to connect the product to an electrical outlet that lacks an earth 
connection terminal.
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							Xerox WorkCentre 4118 User GuidePage 1-7
Welcome
Operator Accessible Areas
This equipment has been designed to restrict operator access to safe areas only. Operator 
access to hazardous areas is restricted with covers or guards which would require a tool to 
remove. Never remove these covers or guards.
Maintenance
Any operator product maintenance procedures will be described in the user documentation 
supplied with the product. Do not to carry out any maintenance on this product which is not 
described in the customer documentation.
Cleaning Your Product
Before cleaning this product, unplug the product from the electrical outlet. Always use 
materials specifically designated for this product, the use of other materials may result in poor 
performance and may create a hazardous situation. Do not use aerosol cleaners - they may 
be explosive and flammable under certain circumstances.
Electrical Safety Information
¾Only use the power cord supplied with this equipment.
¾Plug the power cord directly into a grounded electrical outlet. Do not use an extension 
cord. If you do not know whether or not an outlet is grounded, consult a qualified 
electrician.
¾This equipment is to be operated from the type of electrical supply indicated on the product 
data plate label. If this machine needs to be moved to a different location, contact a Xerox 
service representative or your authorized local representative or service support 
organization. 
¾Improper connection of the equipment-grounding conductor can result in electrical shock.
- Do not place this equipment where people might step on or trip on the power cord. 
- Do not place objects on the power cord.
- Do not override or disable electrical or mechanical interlocks.
- Do not obstruct the ventilation openings. 
- Never push objects of any kind into slots or openings on this equipment
¾If any of the following conditions occur, switch off the power to the machine immediately 
and disconnect the power cord from the electrical outlet. Call an authorized local service 
representative to correct the problem. 
- The equipment emits unusual noise or odors.
- The power cord is damaged or frayed.
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- A wall panel circuit breaker, fuse, or other safety device has been tripped.
- Liquid is spilled into the copier/printer.
- The equipment is exposed to water.
- Any part of the equipment is damaged.
Disconnect Device
The power cable is the disconnect device for this equipment. It is attached to the back of the 
machine as a plug-in device. To remove all electrical power from the equipment, disconnect 
the power cable from the electrical outlet.
Operational Safety Information
To ensure the continued safe operation of your Xerox equipment, follow these safety 
guidelines at all times.
Do These:
Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet 
checked by a qualified electrician.
¾This equipment must be connected to a protective earth circuit.
This equipment is supplied with a plug that has a protective earth pin. This plug will fit only 
into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, 
contact your electrician to replace the electrical outlet if you are unable to insert the plug 
into it. Never use a plug that lacks an earth connection terminal to connect the product to 
an electrical outlet.
¾Always follow all warnings and instructions that are marked on or supplied with the 
equipment.
¾Always exercise care when moving or relocating equipment. Please contact your local 
Xerox Service Department, or your local support organization to arrange relocation of the 
product to a location outside of your building.
¾Always locate the equipment in an area that has adequate ventilation, and the room for 
servicing. See Install guide for minimum dimensions.
¾Always use materials and supplies specifically designed for your Xerox equipment. Use of 
unsuitable materials may result in poor performance.
¾Always unplug this equipment from the electrical outlet before cleaning.
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							Xerox WorkCentre 4118 User GuidePage 1-9
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Do Not Do These:
¾Never use a plug that lacks an earth connection terminal to connect the product to an 
electrical outlet. 
¾Never attempt any maintenance function that is not specifically described in this 
documentation.
¾This equipment should not be placed in a built-in installation unless proper ventilation is 
provided. Please contact your Authorized local dealer for further information.
¾Never remove covers or guards that are fastened with screws. There are no operator 
serviceable areas within these covers.
¾Never locate the equipment near a radiator or any other heat source.
¾Never push objects of any kind into the ventilation openings.
¾Never override or cheat any of the electrical or mechanical interlock devices.
¾Never operate the equipment if you notice unusual noises or odors. Disconnect the power 
cord from the electrical outlet and contact your local Xerox Service Representative or 
Service Provider immediately.
Maintenance Information
Do not attempt any maintenance procedure that is not specifically described in the 
documentation that is supplied with your copier/printer.
¾Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor 
performance of the equipment, and could create a dangerous condition.
¾Use supplies and cleaning materials only as directed in this manual. Keep all of these 
materials out of the reach of children.
¾Do not remove covers or guards that are fastened with screws. There are no parts behind 
these covers that you can maintain or service.
¾Do not perform any maintenance procedures unless you have been trained to do them by 
an authorized local dealer or unless a procedure is specifically described in the user 
manuals.
Ozone Safety Information
This product will produce ozone during normal operation. The ozone produced is heavier than 
air and is dependent on copy volume. Providing the correct environmental parameters as 
specified in the Xerox installation procedure will ensure that the concentration levels meet safe 
limits.
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If you need additional information about ozone, please request the Xerox publication Ozone 
by calling 1-800-828-6571 in the United States and Canada. In other markets please contact 
your authorized local dealer or Service Provider.
Consumables
Store all consumables in accordance with the instructions given on the package or container. 
¾Keep all consumables away from the reach of children.
¾Never throw toner, toner cartridges or toner containers into an open flame.
Radio Frequency Emissions
United States, Canada, Europe, Australia/New Zealand
Note: This equipment has been tested and found to comply with the limits for a class A digital 
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable 
protection against harmful interference when the equipment is operated in a commercial 
environment. This equipment generates, uses, and can radiate radio frequency energy and, if 
not installed and used in accordance with the instruction manual, may cause harmful 
interference to radio communications. Operation of this equipment in a residential area is likely 
to cause harmful interference in which case the user will be required to correct the interference 
at his own expense.
Changes and modifications to this equipment not specifically approved by Xerox may void the 
users authority to operate this equipment.
Laser Safety Information
CAUTION: Use of controls, adjustments or performance of procedure other than those 
specified herein may result in hazardous light exposure.
With specific regard to laser safety, the equipment complies with performance standards for 
laser product set by government, national and international agencies as a Class 1 laser 
product. It does not emit hazardous light, as the beam is totally enclosed during all phases of 
customer operation and maintenance.
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							Xerox WorkCentre 4118 User GuidePage 1-11
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Product Safety Certification
This product is certified by the following Agency using the Safety standards listed.
This product was manufactured under a registered ISO9001 Quality system. AGENCY STANDARD
Underwriters Laboratories Inc.UL60950-1st Edition   (USA/Canada)
ETL SEMKO IEC60950 1strd Edition (2001)
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Regulatory Information
CE Mark
The CE mark applied to this product symbolizes Xeroxs declaration of conformity with the 
following applicable Directives of the European Union as of the dates indicated:
January 1, 1995: Council Directive 72/23/EEC amended by Council directive 93/68/EEC, 
approximation of the laws of the member states related to low voltage equipment.
January 1, 1996: Council directive 89/336/EEC, approximation of the laws of the member 
states related to electromagnetic compatibility. 
March 9, 1999: Council Directive 99/5/EC, on radio equipment and telecommunications 
terminal equipment and the mutual recognition of their conformity.
A full declaration of conformity, defining the relevant directives and referenced standards, can 
be obtained from your Authorized local dealer.
WARNING: In order to allow this equipment to operate in proximity to Industrial 
Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment 
may have to be limited or special mitigation measures taken.
WARNING: This is a Class A product. In a domestic environment the product may 
cause radio frequency interference, in which case the user may be required to take 
adequate measures.
FAX Function
USA
FAX Send Header Requirements:
The telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a 
computer or other electronic device, including a Fax machine, to send any message unless 
such message clearly contains in a margin at the top or bottom of each transmitted page or 
on the first page of the transmission, the date and time it is sent and an identification of the 
business or other entity, or other individual sending the message and the telephone number 
of the sending machine or such business, other entity or individual. (The telephone number 
provided may not be a 900 number or any other number for which charges exceed local or 
long distance transmission charges.)
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