Xerox WorkCentre 4118xn User Manual

							Xerox WorkCentre 4118 User GuidePage 2-21
Getting Started
Machine Setup Options
OPTION SETTINGS DESCRIPTION
Tr a y  1  S i z eLTR / A4 / LGL / FolioUse to set the default paper size for Tr a y  1. 
Paper Size options are Letter, A4, Legal (216 x 
356 mm / 8.5 x 14 inch) or Folio.
Tr a y  2  S i z eLTR / A4 / LGL / FolioUse to set the default paper size for Tr a y  2. 
Paper Size options are Letter, A4, Legal (216 x 
356 mm / 8.5 x 14 inch) or Folio.
Bypass SizeLTR / A4 / LGL / Folio / 
A5 / StatementUse to set the default paper size for the Bypass 
Tr a y. Paper Size options are Letter, A4, Legal 
(216 x 356 mm / 8.5 x 14 inch), Folio, A5 or 
Statement.
LIf feeding media smaller than A4/Letter through 
the bypass tray, the setting can remain set at 
A4, Letter or Legal size.
When copying onto a paper size smaller than 
A4/Letter, the printed image may be offset and 
not reproduce correctly, even when Auto Fit is 
selected.
CollatedOnUse to produce sets in the order 1,2,3 / 1,2,3 / 
1,2,3.
OffUse to produce stacks in the order 1,1,1 / 2,2,2 
/ 3,3,3.
Power SaveOnUse to enable the Power Save feature. If On is 
selected, set the period of time the machine 
waits before Power Save is activated. Choose 
between 15, 30, 60, 120 minutes.
Off
Machine Time Out15 / 30 / 60 / 180 
SecondsSets the number of seconds the machine 
remains idle before the current job settings are 
reset back to the default settings. Use Off to 
deactivate the option.
Off
Stamp RX NameOnSet to On to enable sender information, the 
machine ID, the page number, the date and 
time of reception and the reduction rate of the 
image to be printed on each page of each 
received transmission. The information is 
printed on the bottom edge of each page.
Off
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							Page 2-22 Xerox WorkCentre 4118 User Guide
Getting Started
Alarm SoundOnSet to On to enable an alarm sound when an 
error occurs or a fax communication ends.
Off
Key SoundOnSet to On to enable a sound when any key is 
pressed.
Off
Speaker ControlLowThe speaker can be set to Low, Medium High 
or Off.
Med
High
Off
 LanguageEnglish, French, German, 
Italian, Spanish, Brazilian 
Portuguese, Dutch, Danish, 
Swedish, Finnish, Norwegian, 
RussianThe display uses the language selected.
LocalizationInchUse to set whether measurements are 
displayed and entered in inches or millimeters.
MM
Select Country
UK, Greece, Turkey, Ukraine, 
Slovenia, Russia, Yugoslavia, 
Australia, Hong Kong, New 
Zealand, South Africa, Israel, 
Korea, K.Xerox, China, India, 
Asia_STD, Malaysia, 
Singapore, USA/Canada, 
Brazil, Chile, Columbia, 
Mexico, Argentina, Peru, 
Germany, France, Austria, 
Switzerland, Italy, Spain, 
Portugal, Norway, Finland, 
Sweden, Netherlands, 
Denmark, Belgium, Hungary, 
Poland, Czech, Romania, 
Bulgaria, IrelandSetting the Country option sets the correct fax 
communication settings for each country. 
USB ModeFastUse to set the USB speed. Fast is the default 
mode. Some PC users may experience poor 
USB implementation in the default mode. If this 
occurs, select Slow.
Slow
Machine IDFaxUse to enter the fax number and name of the 
machine.
Name OPTION SETTINGS DESCRIPTION
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							Xerox WorkCentre 4118 User GuidePage 2-23
Getting Started
Date & TimeEnter the current date and time using the 
Numeric Keypad. Use Clock Mode to set 
whether the machine uses a 12 or 24 hour 
clock.
Clock Mode12 hourThe machine can be configured to display time 
using either a 12-hour or 24-hour format.
24 hour
To n e r  S a v eOnIf On, the machine produces a lower quality 
output to reduce toner consumption. Useful if 
your machine is used for internal documents 
only.
Off
Discard Size[00 - 30]If the Fax Setup option Auto Reduction is set to 
Off, and the received document is as long or 
longer than the paper selected, the machine 
will discard any excess image from the bottom 
of the page that is longer than the selected 
length.
If the received page is outside the discard 
margin set, it will print on two sheets of paper at 
the actual size. Margins can be set between 0 - 
30mm (1.2). OPTION SETTINGS DESCRIPTION
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							Page 2-24 Xerox WorkCentre 4118 User Guide
Getting Started
Installing Software
Installing Drivers
Programs for Windows
To use your machine as a printer and scanner in Windows, you must install the MFP driver. 
You can install some or all the following components:
¾Printer driver - Use this driver to take full advantage of your printer’s features. The PCL 
Print driver is standard. The PostScript driver is available with the optional Network Kit.
¾Scan driver - TWAIN and Windows Image Acquisition (WIA) driver is available for 
scanning documents on your machine (4 in 1 only).
¾ControlCentre - Use this program to create phonebook entries (4 in 1 only), edit printer 
settings and upgrade machine firmware.
Macintosh Driver
You can print and scan to and from Macintosh operating systems using your machine. This 
driver is available with the optional Network Kit.
Linux Driver
You can print and scan to and from Linux operating systems using your machine. This driver 
is available with the optional Network Kit.
System Requirements
Your machine supports the following operating systems.
Windows 98/Me/NT 4.0/2000/XP
The following table shows Windows requirements.
ITEM REQUIREMENTS RECOMMENDED
CPU Windows 98/Me/NT 4.0/
2000Pentium II 400 MHz or 
higherPentium III 933 MHz
Windows XP Pentium III 933 MHz or 
higherPentium IV 1 GHz
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							Xerox WorkCentre 4118 User GuidePage 2-25
Getting Started
Macintosh
Macintosh 10.3 or later - with Network Kit option
Linux
Various Linux - with Network Kit option.
Installing Drivers in Windows
All applications should be closed on your PC before beginning installation.
Installing Xerox Drivers in Microsoft Windows XP or Windows 2000 
using the USB port
¾Insert the Xerox Drivers CD into the CD-ROM drive.
¾When the language selection window appears, select the appropriate language. RAM Windows 98/Me/NT 4.0/
200064 MB or higher 128 MB
Windows XP 128 MB or higher 256 MB
Free disk 
spaceWindows 98/Me/NT 4.0/
2000300 MB or higher 1 GB
Windows XP 1 GB or higher 5 GB
Internet 
Explorer5.0 or higher 5.5 ITEM REQUIREMENTS RECOMMENDED
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Getting Started
¾Choose the appropriate radio button for the hardware selected and then click [Next].
¾Choose the components you want to install and then click [Next].
¾The confirmation screen summarizes your selections. Either Click [Back] to reselect or 
Click [Next] to install your selections.
¾When the setup has completed click [Finish]. 
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							Xerox WorkCentre 4118 User GuidePage 2-27
Getting Started
¾Plug the USB cable into the WorkCentre 4118 and connect it to your Personal Computer 
(PC).
¾The Hardware Wizard will search for and find the drivers. Follow the on screen 
instructions.
Installing Xerox Drivers in Microsoft Windows XP, 2000, NT or Windows 
98/ME using the Parallel port
¾Plug the Parallel cable into the WorkCentre 4118 and connect it to your PC. Start your PC 
and switch on the WorkCentre 4118.
¾Insert the Xerox Drivers CD into the CD-ROM drive. In Microsoft Windows click [Start] and 
then [Run]. Type [E:\Xinstall.exe], replacing E with the letter of your CD-ROM drive and 
click [OK].
¾When the language selection window appears, select the appropriate language.
¾Choose the appropriate radio button for the WorkCentre you have and select [Next].
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							Page 2-28 Xerox WorkCentre 4118 User Guide
Getting Started
¾Choose the components you want to install and then click [Next].
¾The confirmation screen summarizes your selections. Either Click [Back] to reselect or 
Click [Next] to install your selections.
¾Click [Finish]. The driver installation is now complete.
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							Xerox WorkCentre 4118 User GuidePage 2-29
Getting Started
Installing Xerox Drivers in Microsoft Windows 98 or Windows 
Millennium using the USB port
¾Plug the USB cable into the WorkCentre 4118 and connect it to your Personal Computer 
(PC). Start your PC and switch on the WorkCentre 4118.
¾Insert the Xerox Drivers CD into the CD-ROM drive.
¾The Add New Hardware Wizard will display. Click [Next].
¾Confirm that the radio button Search for the best driver for your device is chosen. Click 
[Next].
i In Windows Millennium (ME) the add Hardware Wizard will search and find the scan 
driver. Click [Finish] when this process is complete. Windows ME will then display the 
Add New Hardware Wizard for the print driver, click [Next]. Click [Finish] when this 
process is complete. The drivers are installed and you can skip to step 9.
ii In Windows 98 you must specify the location. Browse to the CD-ROM drive and the 
Usb folder on the CD and click [OK]. Click [Next] when prompted then [Finish]. The 
USB composite driver is then loaded.
¾The Add New Hardware Wizard will display. Click [Next] to install the USB hardware driver 
for the WorkCentre 4118.
¾You must specify the location. Browse to the CD-ROM drive and the Usb folder on the 
CD and click [OK]. Click [Next] when prompted then click [Finish].
The USB hardware driver for the WorkCentre 4118 is now loaded.
¾The Add New Hardware Wizard will display. Click [Next] to install the Scan driver for the 
WorkCentre 4118.
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							Page 2-30 Xerox WorkCentre 4118 User Guide
Getting Started
¾Again, you must specify the location. Browse to the CD-ROM drive and the Driver folder 
on the CD. Then click the scan directory and then the Win98ME directory and click [OK]. 
Click [Next] when prompted then click [Finish].
The scan driver for the WorkCentre 4118 is now loaded.
¾In Microsoft Windows click [Start] and then [Settings] and then [Printers]. Double-click the 
[Add Printer] icon.
¾The Add Printer Wizard will begin. Click [Next]. Choose Local Printer and click [Next].
¾At the next screen click [Have Disk], and browse to your CD-ROM drive. Open the Driver 
directory, then open the Print directory, then open the AddPrint directory and them choose 
the Win9x directory and click [OK].
¾The next screen will display the Xerox WorkCentre 4118 driver, click [Next].
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