Xerox WorkCentre 4118xn User Manual

							Xerox WorkCentre 4118 User GuidePage 2-1
2 Getting Started
Before you start to use your machine, there are a number of 
tasks to perform. Using the instructions provided in this chapter, 
unpack and setup your machine.
¾Unpacking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
¾Machine Overview . . . . . . . . . . . . . . . . . . . . . . . . . 2-6
¾Installing Drum and Toner Cartridges  . . . . . . . . . 2-12
¾Making Connections  . . . . . . . . . . . . . . . . . . . . . . 2-14
¾Powering On the Machine . . . . . . . . . . . . . . . . . . 2-16
¾Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17
¾Machine Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . 2-20
¾Installing Software . . . . . . . . . . . . . . . . . . . . . . . . 2-24
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							Page 2-2 Xerox WorkCentre 4118 User Guide
Getting Started
Unpacking
zTo scan or copy a 
document, the 
switch must be in 
the unlock 
position. If the 
machine is not 
being used for a 
long period of 
time, or being 
moved, push the 
switch to the lock 
position ( ).
1
¾Remove the shipping tape from 
the front, back and sides of the 
machine.
Tape
LCD
2
¾Remove the label completely 
from the scanner module by 
pulling it straight out, away from 
the unit.
Make sure that the scan lock has 
been moved to the unlock 
position (
).
Scanner
Module
3
¾Pull open the paper tray and 
remove the packing material from 
the tray.
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							Xerox WorkCentre 4118 User GuidePage 2-3
Getting Started
zThe appearance 
of the power cord 
and the telephone 
line cord may 
vary according to 
Country.
CD Contents
User Guide CD
¾The User Guide provides detailed information, technical specifications and procedural step 
by step instructions on all the features available. 
4
¾Ensure the following components 
are available:
AC Power CordUser
Documentation
Starter Toner CartridgeDrum Cartridge
USB Cable
Telephone Line Cord
Software
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							Page 2-4 Xerox WorkCentre 4118 User Guide
Getting Started
Drivers CD
¾This CD contains the print drivers, TWAIN driver and ControlCentre software available for 
your machine. 
¾Print Drivers are available for Windows 98, NT, 2000, ME and XP. Print Drivers are 
available in PCL5e emulation, PCL6.
¾The TWAIN Driver is the interface between your machine and the image manipulation 
software. TWAIN Driver available for   Windows 98, NT, 2000, ME and XP.
¾The WIA Driver allows you to scan and manipulate images without using additional 
software (XP only).
¾The ControlCentre software allows you to set the machine’s fax number and phonebook 
entries. Also use ControlCentre to upgrade the machine’s firmware.
Nuance CD
¾This CD contains the PaperPort SE 10.0 and OmniPage 4.0 SE software available when 
scanning from your machine. You will receive 1 CD containing different languages.
¾PaperPort SE 10.0 is image manipulation software that has a variety of features.
¾OmniPage 4.0 SE is an Optical Character Recognition (OCR) software that converts the 
scanned image into editable text documents.
IMPORTANT RESTRICTION: THE FOLLOWING PROVISION FORMS PART OF THE 
LEGALLY BINDING AGREEMENT UNDER WHICH YOU ARE LICENSED TO USE THE 
SOFTWARE CONTAINED IN THIS PACKAGE. BY INSTALLING, COPYING OR USING THE 
SOFTWARE, YOU AGREE TO BE LEGALLY BOUND BY THE FOLLOWING. IF YOU DO 
NOT AGREE WITH THE FOLLOWING, DO NOT INSTALL, COPY OR USE THE 
SOFTWARE:
This package contains multiple language versions of [PaperPort 10 SE; OmniPage SE 
v4.0; Image Retriever]. This software is licensed on a single Seat basis only; that is, the 
software (regardless of language version) may only be used by you on or from a single 
Seat. A Seat means each computer (a) on which the software or a portion of the 
software is either installed or run, or (b) from which the software is accessed. 
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							Xerox WorkCentre 4118 User GuidePage 2-5
Getting Started
CD Installation
Insert the appropriate CD into your CD-ROM drive. Use the instructions below to run the 
required CD.
User Guide CD
¾The program is designed to Autorun. If this is not enabled double-click on the run.exe file 
on the CD.
¾Select your preferred language.
Drivers CD
¾The program is designed to Autorun. If this is not enabled double-click on the Xinstall.exe 
file on the CD.
¾Follow the instructions in the wizard to install the required application. Multiple applications 
can be installed on your PC.
)Refer to “Installing Drivers” on page 2-24 for further information.
Nuance CD
The program is designed to Autorun. If this is not enabled double-click on the install.exe file 
on the CD. 
1
12
1
12
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							Page 2-6 Xerox WorkCentre 4118 User Guide
Getting Started
Machine Overview
Models and Options
WorkCentre 4118 (2 in 1) WorkCentre 4118 (4 in 1)
Document Feeder
Option Standard
Paper Tray 1 & Bypass 
Tr a yStandard Standard
Digital CopyingStandard Standard
Direct PrintingStandard Standard
Network PrintingOption Option
Direct Scanning- Standard
Fax- Standard
Paper Tray 2Option Option
Cabinet and StandOption Option
Foreign InterfaceOption Option
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							Xerox WorkCentre 4118 User GuidePage 2-7
Getting Started
Component Location
Front View:
NOTE: The components on each model vary, this picture represents the WorkCentre 4118 with the optional Paper Tray 2.
Document FeederDocument 
Guides
Document Input 
Tray
Document 
Output Tray Control Panel
Paper
Tray 1
Front CoverPaper Guides
Scanner
ModuleBypass Tray
Side Cover
Release Lever
Paper Tray 2
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							Page 2-8 Xerox WorkCentre 4118 User Guide
Getting Started
Rear View:
NOTE: The components on each model vary, this picture represents the WorkCentre 4118, standard configuration.
Paper Exit Extension
Document Feeder
Paper Tray Telephone Connections
AC Power Cord 
Connector
Parallel Connector
USB Connector
Power Switch
Document Feeder
Connector
Document Glass
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							Xerox WorkCentre 4118 User GuidePage 2-9
Getting Started
Control Panel Overview
ITEM DESCRIPTION
Lighten/DarkenUse to adjust the contrast level to improve output quality.
Reduce/EnlargeUse to adjust copy size from 25% to 400% when using the Document 
Glass, and 25% to 100% using the Document Feeder.
Display
Status Map Numeric
Keypad
Feature
keys (1 - 7)Paper Supply
Navigation keys
Start
Stop Clear / Clear All (AC)
Menu/Exit
Enter
Status keys
Numeric
KeypadFeature
keys (1 - 7)Copy key
1
2
3
4
5
67
Start
Stop Clear / Clear All (AC)
Fax
Functions
2 in 1 Control panel
4 in 1 Control panel
1
2
3
4
5
6
Display
Status Map
Paper Supply
Navigation keys
Menu/Exit
Enter
Status keys Copy/fax keys
1
2
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							Page 2-10 Xerox WorkCentre 4118 User Guide
Getting Started
1-2 SidedUse to scan 1 Sided originals and produce 2 Sided output.
CollatedUse to produce collated output.
Original TypeUsed to select the type of original being scanned.
Color OriginalUse this option when scanning a color original.
ResolutionUse to adjust the scan resolution (4 in 1 only).
CopySelect to activate the Copy mode. The Copy key illuminates when 
selected.
FaxSelect to activate the Fax mode. The Fax key illuminates when selected (4 
in 1 only). 
Menu/ExitUse to access the menu functions and also to move up through the menu 
levels.
EnterUse to confirm the selection on the display.
Navigation KeysUse to scroll through the menu items and the options available for each 
menu item.
Paper SupplyUse to select a paper type and source. Each press of the Paper Supply key 
changes the selection. The Status Map indicates the selected tray.
NOTE: Paper Tray 2 is available as an option.
Status MapThe Status Map identifies which paper tray is selected, when a paper tray 
is empty and when an error occurs.
The Status Map has a light for each paper tray. A paper tray can be 
selected using the Paper Supply key. Each time the key is pressed, a 
different tray is selected and a green light displays to indicate the selected 
tray. When two tray lights display together, the Auto Tray Switching feature 
is active. This enables the machine to switch to a different tray if the current 
tray runs out of paper.
If a paper tray is empty, the light will flash and if enabled, an error tone will 
sound.
If an error occurs, a red light displays and a message appears on the 
display providing further information.
)For a detailed description of the error messages, refer to “LCD Error 
Messages” on page 10-11.
3
4
5
6
7
Paper 
JamBypass
Tray 2 Tray 1
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