Xerox WorkCentre 4118xn User Manual
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WorkCentre 4118 User Guide 32N00467 Downloaded From ManualsPrinter.com Manuals
Prepared and Translated by: Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND ©2006 by Xerox Corporation. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc. Xerox ® and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged. Changes, technical inaccuracies and typographical errors will be corrected in subsequent editions. Downloaded From ManualsPrinter.com Manuals
Xerox WorkCentre 4118 User GuidePage i Table of Contents 1 Welcome .................................................................................1-1 Introduction ................................................................................................ 1-2 About This Guide ....................................................................................... 1-3 Related Information Sources .................................................................... 1-4 Customer Support ..................................................................................... 1-5 Safety Notes ............................................................................................... 1-6 Electrical Safety Information ................................................................. 1-7 Operational Safety Information ............................................................. 1-8 Maintenance Information ....................................................................... 1-9 Ozone Safety Information ..................................................................... 1-9 Consumables ...................................................................................... 1-10 Radio Frequency Emissions ............................................................... 1-10 Laser Safety Information ..................................................................... 1-10 Product Safety Certification ................................................................. 1-11 Regulatory Information ........................................................................... 1-12 FAX Function ...................................................................................... 1-12 Environmental Compliance.................................................................... 1-16 Illegal Copies............................................................................................ 1-17 Product Recycling and Disposal ............................................................ 1-20 2 Getting Started .......................................................................2-1 Unpacking .................................................................................................. 2-2 CD Contents .......................................................................................... 2-3 CD Installation ....................................................................................... 2-5 Machine Overview ..................................................................................... 2-6 Models and Options .............................................................................. 2-6 Component Location ............................................................................. 2-7 Control Panel Overview ........................................................................ 2-9 2 in 1 Control panel ............................................................................... 2-9 Downloaded From ManualsPrinter.com Manuals
Page ii Xerox WorkCentre 4118 User Guide 4 in 1 Control panel ............................................................................... 2-9 Installing Drum and Toner Cartridges................................................... 2-12 Making Connections................................................................................ 2-14 Powering On the Machine ....................................................................... 2-16 Loading Paper .......................................................................................... 2-17 Machine Setup ......................................................................................... 2-20 Machine Setup Options ....................................................................... 2-21 Installing Software ................................................................................... 2-24 Installing Drivers.................................................................................. 2-24 System Requirements ......................................................................... 2-24 Installing Drivers in Windows .............................................................. 2-25 Test Print or Scan ............................................................................... 2-32 3 Copy ........................................................................................3-1 Copying Procedure.................................................................................... 3-2 Basic Copy Features ................................................................................. 3-6 Feature Description ............................................................................... 3-6 Special Copy Features .............................................................................. 3-9 Feature Description ............................................................................... 3-9 Compatible Features............................................................................... 3-13 4 Paper and Other Media ..........................................................4-1 Loading Paper ............................................................................................ 4-2 Preparing Paper for Loading ................................................................. 4-2 Using the Paper Trays .......................................................................... 4-2 Using the Bypass Tray .......................................................................... 4-5 Setting the Paper Size ............................................................................... 4-8 Media Specifications ................................................................................. 4-9 Media Sizes and Types ......................................................................... 4-9 5 Fax (4 in 1 only) ......................................................................5-1 Faxing Procedure ...................................................................................... 5-2 Dialing Methods ......................................................................................... 5-6 Basic Fax Features .................................................................................... 5-8 Feature Description ............................................................................... 5-8 Special Fax Features ............................................................................... 5-10 Feature Description ............................................................................. 5-10 Fax Forwarding ........................................................................................ 5-14 Mailbox Setup .......................................................................................... 5-15 Downloaded From ManualsPrinter.com Manuals
Xerox WorkCentre 4118 User GuidePage iii Create a Mailbox ................................................................................. 5-15 Delete a Mailbox ................................................................................. 5-16 Mailbox Procedures................................................................................. 5-17 Storing Documents in a Mailbox ......................................................... 5-17 Printing Mailbox Contents ................................................................... 5-18 Deleting Mailbox Contents .................................................................. 5-19 Polling from a Mailbox ......................................................................... 5-20 Sending to a Mailbox ........................................................................... 5-21 Fax Setup Options ................................................................................... 5-22 Changing the Fax Setup Options ........................................................ 5-22 Fax Setup Options .............................................................................. 5-23 6 Print.........................................................................................6-1 Printing a Document.................................................................................. 6-2 Printer Settings .......................................................................................... 6-3 Accessing Printer Settings .................................................................... 6-3 PCL Driver .................................................................................................. 6-5 Layout Tab ............................................................................................ 6-6 Paper Tab ............................................................................................. 6-7 Image Options Tab ................................................................................ 6-8 Output Options Tab ............................................................................... 6-9 Watermark Tab ................................................................................... 6-10 About Tab............................................................................................ 6-11 7 Scan (4 in 1 only) ...................................................................7-1 TWAIN Scanner Program .......................................................................... 7-2 TWAIN Scanning Procedure ..................................................................... 7-3 Scanning Using the WIA Driver ................................................................ 7-6 WIA Scanning Procedure ...................................................................... 7-6 8 Machine Administration ........................................................8-1 Reports ....................................................................................................... 8-2 Reports Available .................................................................................. 8-2 Printing Reports .................................................................................... 8-3 ControlCentre............................................................................................. 8-4 Installing ControlCentre ......................................................................... 8-4 Running ControlCentre ......................................................................... 8-4 Using ControlCentre .............................................................................. 8-4 Passcode Protection ................................................................................. 8-7 Enable Passcode Protection ................................................................. 8-7 Change the Passcode ........................................................................... 8-8 Downloaded From ManualsPrinter.com Manuals
Page iv Xerox WorkCentre 4118 User Guide Clear Memory ............................................................................................. 8-9 Clearing the Memory ............................................................................. 8-9 Maintenance Tools .................................................................................. 8-10 Check the Serial Number .................................................................... 8-10 Notify Toner Low ................................................................................. 8-11 New Drum ........................................................................................... 8-11 Clean Drum ......................................................................................... 8-12 Billing Counters ................................................................................... 8-12 Enabling or Disabling Auxiliary Access ................................................ 8-13 9 Maintenance ...........................................................................9-1 Cleaning...................................................................................................... 9-2 Cleaning the Document Glass and Constant Velocity Transport (CVT) Glass ..................................................................................................... 9-2 Control Panel and LCD ......................................................................... 9-3 Outside Areas of the Machine ............................................................... 9-3 Ordering Supplies...................................................................................... 9-4 Customer Replaceable Units .................................................................... 9-5 Toner Cartridge ..................................................................................... 9-5 Drum Cartridge ...................................................................................... 9-8 Replacing the Drum Cartridge ............................................................... 9-8 10 Troubleshooting ..................................................................10-1 General ..................................................................................................... 10-2 Fault Clearance ........................................................................................ 10-3 Document Jams .................................................................................. 10-3 Paper Jams ......................................................................................... 10-6 Paper Exit Area ................................................................................... 10-7 2 Sided Jam ........................................................................................ 10-9 Bypass Tray Jam ................................................................................ 10-9 Customer Support ................................................................................. 10-10 LCD Error Messages ............................................................................. 10-11 Problem and Solutions Charts ............................................................. 10-14 Copying Problems ............................................................................. 10-14 Printing Problems .............................................................................. 10-15 Faxing Problems Solution Chart ....................................................... 10-17 11 Specifications ......................................................................11-1 Introduction .............................................................................................. 11-2 Printer Specifications .............................................................................. 11-3 Downloaded From ManualsPrinter.com Manuals
Xerox WorkCentre 4118 User GuidePage v Fax Specifications ................................................................................... 11-4 Scanner and Copier Specifications ....................................................... 11-5 General Specifications ............................................................................ 11-6 Media Specifications ............................................................................... 11-7 12 Index .......................................................................................1-1 Downloaded From ManualsPrinter.com Manuals
Page vi Xerox WorkCentre 4118 User Guide Downloaded From ManualsPrinter.com Manuals
Xerox WorkCentre 4118 User GuidePage 1-1 1 Welcome Thank you for choosing the Xerox WorkCentre 4118. This product have been designed for ease of use, but to use your machine to its fullest potential take some time to read the User Guide. ¾Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 ¾About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 ¾Related Information Sources . . . . . . . . . . . . . . . . . 1-4 ¾Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . 1-5 ¾Safety Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6 ¾Regulatory Information . . . . . . . . . . . . . . . . . . . . 1-12 ¾Environmental Compliance . . . . . . . . . . . . . . . . . 1-16 ¾Illegal Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17 ¾Product Recycling and Disposal . . . . . . . . . . . . . 1-20 Downloaded From ManualsPrinter.com Manuals
Page 1-2 Xerox WorkCentre 4118 User Guide Welcome Introduction Xerox WorkCentre 4118p Hereafter the 4118p will be referred to in this documentation as the 2 in 1 model. The 2 in 1 model provides digital copying and direct printing at 17 pages per minute A4 or 18 pages per minute letter as standard. Options available include an additional Paper Tray, Document Feeder, Foreign Interface, Stand and Network Kit. The Network Kit enables network printing, including PostScript, Macintosh and Linux print and scan drivers. Xerox WorkCentre 4118x Hereafter the 4118x will be referred to in this documentation as the 4 in 1 model. The 4 in 1 model provides digital copying, direct printing, fax and direct scanning at 17/18 pages per minute. Options include an additional Paper Tray, Foreign Interface, Stand, and Network Kit. The Network Kit enables network printing including PostScript, Macintosh and Linux print and scan drivers. zFor instructions on unpacking and setting up the machine ready for use the Quick Install Sheets, or refer to “Getting Started” on page 2-1. Downloaded From ManualsPrinter.com Manuals