Xerox WorkCentre 4118xn User Manual

							Xerox WorkCentre 4118 User GuidePage 7-3
Scan (4 in 1 only)
TWAIN Scanning Procedure
Open the Image Editing Application
zFor instructions 
on loading media, 
refer to “Loading 
Paper” on page 4-
2.
For full media 
specifications 
refer to “Media 
Specifications” on 
page 11-7.
Load the Originals
Document Feeder:
1
¾Open your image editing 
application and acquire the 
WorkCentre 4118 TWAIN 
Scanner.
This feature allows you to convert 
hard copy images into electronic 
images that you can use in other 
documents.
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Document
Guides
¾Remove all staples and paper 
clips prior to loading.
¾Adjust the sliding document 
guides to the size required.
¾Insert the originals neatly into the 
Document Feeder, face up.
The first page should be on top 
with the headings towards the 
back or left of the machine. 
¾Align the stack with the left and 
rear edges of the tray. Adjust the 
guides to just touch the edges of 
the originals.
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							Page 7-4 Xerox WorkCentre 4118 User Guide
Scan (4 in 1 only)
zWhen using the 
Document Glass, 
ensure there are 
no documents in 
the Document 
Feeder. 
Leaving the 
Document 
Feeder open 
while scanning 
will affect the 
image quality.LUp to 40 sheets of 80 g/m² (20lb bond) paper can be loaded. Weight ranges from 45 - 105 g/m² 
(12.5 - 28lb). Sizes range from B5 to Legal (7” x 10” to 8.5” x 14” ). Refer to “Scanner and Copier 
Specifications” on page 11-5 for full Document Feeder specifications.
Document Glass:
Select the Scan Features
zFor Scanner 
specifications 
refer to “Scanner 
and Copier 
Specifications” on 
page 11-5.¾
Raise the Document Feeder and 
position the original face down on 
the Document Glass.
Align with the registration arrow in 
the rear left corner.
¾Lower the Document Feeder.
33
¾Select [New Scan] in your 
application to access the TWAIN 
driver options.
¾Customize the settings available 
on the TWAIN driver for the job, 
for example Image Type, 
Resolution, Document Type and 
Enlarge/Reduce.
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							Xerox WorkCentre 4118 User GuidePage 7-5
Scan (4 in 1 only)
Select Preview
Select Scan
Save the Image
4
¾Select the [Preview] option on the 
TWAIN driver window.
The image displays on the 
screen. This gives you the 
opportunity to select the specific 
area you wish to scan.
¾If necessary, drag the selection 
tool to the area requiring 
scanning.
Preview
5
¾Select the [Scan] option on the 
TWAIN driver window.
The specified image displays on 
the screen.
Scan
6
¾Select [File] and [Save].
The image is saved and can now 
be used in another document if 
required.
¾Remove your original from the 
Document Glass or Document 
Feeder.
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							Page 7-6 Xerox WorkCentre 4118 User Guide
Scan (4 in 1 only)
Scanning Using the WIA Driver
Your machine also supports the Windows Image Acquisition (WIA) driver for scanning images. 
WIA is one of the standard components provided by Microsoft® Windows® XP and works with 
digital cameras and scanners. Unlike the TWAIN driver, the WIA driver allows you to scan and 
easily manipulate images without using additional software.
L The WIA driver works only on Windows XP with USB port. 
WIA Scanning Procedure
¾Load the document(s) face up into the Document Feeder.
OR
Place a single document face down on the Document Glass.
¾From the Start menu on your desktop window, select [Settings], [Control Panel], and then 
[Scanners and Camera].
¾Double click your scanner driver icon. The Scanner and Camera Wizard launches.
¾Choose your scanning preferences and click [Preview] to see how your preferences affect 
the picture.
¾Click [Next].
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3
4
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							Xerox WorkCentre 4118 User GuidePage 7-7
Scan (4 in 1 only)
¾Enter a picture name, and select a file format and destination to save the picture.
¾Follow the on-screen instructions to edit the picture after it is copied to your computer.
) If you want to cancel the scan job, press the Cancel button on the Scanner and Camera Wizard.
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							Page 7-8 Xerox WorkCentre 4118 User Guide
Scan (4 in 1 only)
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							Xerox WorkCentre 4118 User GuidePage 8-1
8 Machine Administration
The Xerox WorkCentre 4118 can be customized to meet your 
individual requirements. 
¾Reports  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
¾ControlCentre  . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4
¾Passcode Protection . . . . . . . . . . . . . . . . . . . . . . . 8-7
¾Clear Memory  . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9
¾Maintenance Tools. . . . . . . . . . . . . . . . . . . . . . . . 8-10
¾Enabling or Disabling Auxiliary Access . . . . . . . . 8-13
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							Page 8-2 Xerox WorkCentre 4118 User Guide
Machine Administration
Reports
Various Reports are available to assist in confirming and monitoring machine activity. Reports 
can be set up to include specific information, or to print automatically.
Reports Available
REPORTDESCRIPTION
Fax PhonebookThis list contains all the numbers currently stored in the machine’s 
fax phonebook as Speed Dial and Group Dial numbers.
Fax TXThis report contains information about recent transmission 
activities.
Fax RXThis report contains information about recent reception activities.
System DataThis report shows the status of the user-selectable options. After 
settings are changed, print this list to confirm your changes.
Scheduled JobsThis list identifies the documents currently stored for Delay Send, 
Priority Send, Group Dial and TX Poll operations. This list shows 
the starting time and type of operation.
Fax TX ConfirmThis list shows a list of confirmed fax transmissions.
Junk Fax ListThis list shows the fax numbers defined as junk fax numbers by 
using the Junk Fax Setup menu.
Billing CountersThis report lists the billing counters and their current amounts.
Connect PageProvides connection information when the optional Network Kit is 
installed.
Print All ReportsUse this option to print all the available reports.
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							Xerox WorkCentre 4118 User GuidePage 8-3
Machine Administration
Printing Reports
Use the following instructions to print a report.
¾Using the Navigation Keys select [Reports] and press [Enter].
¾Using the Navigation Keys select the required report and press [Enter].
The report is processed and printed. 
1¾Press the [Machine Status] key.
EnterMachine 
Status
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3
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							Page 8-4 Xerox WorkCentre 4118 User Guide
Machine Administration
ControlCentre
ControlCentre is software available for the Xerox WorkCentre 4118 which enables Fax and 
Print options and features to be setup and viewed remotely using a PC. This tool also enables 
firmware upgrades.
After setting up Fax options, creating phonebooks or setting Print options simply click [Apply] 
on the ControlCentre screen to download the new settings to the machine.
Installing ControlCentre
When Xerox WorkCentre 4118 software is installed the ControlCentre utility is installed 
automatically.
)For information on installing refer to “Maintenance Tools” on page 8-10.
Running ControlCentre
Use the following instructions to run ControlCentre:
¾Start the  Windows software.
¾From Programs select [Xerox WorkCentre 4118], then [ControlCentre].
The ControlCentre screen displays.
Using ControlCentre
The ControlCentre software provides three tabs:
- Phonebook (4 in 1 only)
- Firmware Update
- Printer
To  e x i t  ControlCentre, click the [Exit] key in the bottom of each tab screen.
For further details, click the [Help] key in the bottom of each tab screen.
)When the settings on ControlCentre are changed, or when ControlCentre is run, the settings on 
the machine and on ControlCentre will be automatically updated to the latest settings made 
either on the machine or on ControlCentre.
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