Xerox WorkCentre 4118xn User Manual

							Xerox WorkCentre 4118 User GuidePage 5-23
Fax (4 in 1 only)
Fax Setup Options
The following table lists all the Fax Setup options available and provides a instructions for 
customizing each setting. Instructions for accessing the Fax Setup options are provided on 
page 5-22. 
OPTIONSETTINGSDESCRIPTION
Lighten/Darken5 Contrast SettingsUse to set the default Lighten/Darken setting.
ResolutionStandardUse to set the default resolution for fax jobs.
Fine
Super Fine
Receive ModeTelUse to operate in manual mode. When a call is 
received pick up the external phone handset or 
press [Manual Dial]. If a fax tone can be heard, 
press [Start] and replace the handset.
FaxThe machine answers the incoming call and 
immediately switches to fax receive mode.
Ans/FaxUse if attaching an answering machine to the 
machine. If the machine detects a fax tone, it 
switches to Fax mode automatically.
DRPDYou can receive a call using the Distinctive Ring 
Pattern Detection (DRPD) feature. This option is 
available when you setup DRPD mode.
Fax DuplexOffUse to de-activate Fax Duplex.
Long EdgeUse to set fax jobs to print 2 sided, with the 
binding edge on the long edge.
Short EdgeUse to set fax jobs to print 2 sided, with the 
binding edge on the short edge.
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							Page 5-24 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Speed DialsNew¾Enter a Speed Dial number using the 
Numeric Keypad and then press [Enter].
If a number is already stored in the location a 
message displays. Enter a different Speed 
Dial number.
¾Enter the fax number you want to store using 
the Numeric Keypad and press [Enter].
To insert a pause press the [Pause/Redial] 
key and a ’P’ displays.
¾To assign a name, enter the required name 
using the Numeric Keypad. If you do not 
require a name leave empty and press 
[Enter].
To store more Speed Dial numbers repeat 
the procedure.
Edit¾If you want to delete a specific Speed Dial 
number from the group, press the [Speed 
Dial] key and enter the number. The display 
shows [Delete].
To add a new number, press the [Speed Dial] 
key and enter the number, the display shows 
[Add].
¾Press [Enter]. Repeat the procedure until all 
the editing has been completed.
¾Press the [Menu/Exit] key when you have 
finished editing. The name appears in the 
upper line of the display. Change the name if 
required and press [Enter].
Delete
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							Xerox WorkCentre 4118 User GuidePage 5-25
Fax (4 in 1 only)
Group DialsNew¾Enter a Group number between 1 and 200 
using the Numeric Keypad and then press 
[Enter].
If a number is already stored in the location a 
message displays.
¾The display asks you to enter a Speed Dial 
number to add to the Group. Enter the 
number and then press [Enter].
¾Continue entering Speed Dial numbers until 
all the group members have been added. 
Press the [Menu/Exit] key when you have 
finished entering numbers.
¾To assign a name to the Group, enter the 
required name. If a name is not required. 
Press [Enter]. 
¾To assign another Group, repeat the 
procedure.
Edit¾If you want to delete a specific Speed Dial 
number from the Group, press the [Speed 
Dial] key. The display shows [Delete].
To add a new number, press the [Speed Dial] 
key, the display shows [Add].
¾Press [Enter]. Repeat the procedure until all 
the editing has been completed.
¾Press the [Menu/Exit] key when you have 
finished editing. The name appears in the 
upper line of the display. Change the name if 
required and press [Enter].
Delete
MSG ConfirmOnSets the machine to print a transmission report 
for every fax transmission.
OffDe-activates printing a transmission report.
On-ErrSets the machine to print a transmission report 
only if an error has occurred.
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							Page 5-26 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Auto ReductionOnUse to activate the machine performing an 
automatic reduction for over-sized fax jobs.
OffUse to de-activate the automatic reduction. 
Over-sized jobs are printed on two pages.
Prefix DialUp to 5 digitsThe number entered will be added to the 
beginning of each fax sent.
Auto ReportOnUse to enable a report listing details about the 
previous 50 communication operations.
Off
ECM ModeOnUse to switch on ECM for all transmissions. 
Transmission time may be increased when 
ECM is enabled.
OffUse to switch off ECM.
Redials[0 - 13]Use to set the number of redial attempts.
Ring to Answer[1 - 7]Use to set the number of rings before 
answering. This feature is disabled when 
Receive Mode is set to Ans/Fax.
Redial Term[1 - 15]Use to set the number of minutes between 
redial attempts.
RingerOffUse to set the ringer volume.
Low
Med
High
Junk Fax SetupOnUse to restrict receipt of junk mail by only 
allowing faxes to be received from remote 
machines registered on your machine.
Off
Secure ReceiveOnUse to set the default option for receiving 
secure faxes.
To switch On, enter passcode, then confirm 
passcode.
To switch Off, enter current passcode. Any 
secure faxes still in memory will be printed.
Off
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							Xerox WorkCentre 4118 User GuidePage 5-27
Fax (4 in 1 only)
Fax Auto TrayTray 1Selects the default Paper Tray for Fax jobs.
Tray 1 & Tray 2
All
Dial ModeToneSelects the default Dial Mode.
Pulse
DRPD ModeSetYou can receive a call using the Distinctive Ring 
Pattern Detection (DRPD) feature that enables 
a user to use a single telephone line to answer 
several different phone numbers. In this menu 
you can set the machine to recognize which ring 
patterns to answer.
Before using the Distinctive Ring Pattern 
Detection option, Distinctive Ring service must 
be installed on your telephone line by the 
telephone company. To set up Distinctive Ring 
Pattern Detection you will need another 
telephone line at your location or someone to 
dial your fax number from outside.
To set up the DRPD mode:
From [Fax Setup]:
¾Press the scroll button  or   until you 
see [
DRPD Mode] on the bottom line and 
press [Enter].
¾When [Set] is displayed on the bottom line, 
press [Enter]. [Waiting Ring] appears on the 
display.
¾Call your fax number from another telephone. 
It is not necessary to place the call from a fax 
machine.
¾When your machine begins to ring, do not 
answer the call. The machine requires 
several rings to learn the pattern.
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							Page 5-28 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
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							Xerox WorkCentre 4118 User GuidePage 6-1
6Print
Direct Printing using a USB or Parallel Port connection is 
available as standard on the Xerox WorkCentre 4118. 
Networked Printing, including a PostScript driver, is available 
as an option.
¾Printing a Document  . . . . . . . . . . . . . . . . . . . . . . . 6-2
¾Printer Settings  . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3
¾PCL Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5
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							Page 6-2 Xerox WorkCentre 4118 User Guide
PrintPrinting a Document
The Xerox WorkCentre 4118 supports printing from these operating systems:
- Windows XP
- Windows 2000
- Windows NT V4.0
- Windows 98/Millennium Edition
- Mac OS10.3 and Linux are supported in the optional Network Kit
Yo u r  Workstation and the Xerox WorkCentre 4118 must be connected and configured for 
printing from these environments.
A PCL print driver is supplied as standard and a PostScript driver is supplied in the optional 
Network Kit.
)Instructions for loading drivers and connecting the machine via USB or Parallel port are provided 
in the Getting Started chapter. For network connections, refer to the System Administration 
Guide supplied with your Xerox WorkCentre 4118, or contact your System Administrator.
Prior to printing, ensure all relevant connections have been made, the machine is powered on 
and there is paper in the paper tray.
¾Start the program you are using to create the document and create or open the document 
requiring printing.
¾Select [Print] or [Print Setup] from the File menu.
Ensure that your Xerox WorkCentre 4118 is selected as your default printer.
¾Select [Properties] if you want to make any programming selections for your print job.
¾Select [OK] to close the Properties dialog box.
¾Select [OK] to process and send the print job.
The job will automatically be printed on your machine.
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							Xerox WorkCentre 4118 User GuidePage 6-3
PrintPrinter Settings
Most Windows software applications allow you to make changes to the printer settings. This 
includes settings that determine how a print job looks such as paper size, paper orientation, 
and margins.
Settings made in the application to create the document will usually override settings made in 
the printer driver.
)You do not need to use any of the control panel keys to use the machine as a printer. For 
example, if you want to adjust the printing contrast you select the settings in the printer driver, 
not the Lighten/Darken feature on the machine’s control panel. 
Accessing Printer Settings 
You can access printer settings by using either of these methods. 
Windows 98/Me 
¾Select File > Print > Properties or File > Print Setup from within any Windows application. 
OR
¾Select Xerox WorkCentre 4118 printer from the Printers folder, then select File > 
Properties (or select the printer icon in the Printers folder, and click the right mouse 
button). 
Windows NT 4.0 
¾Select File > Print > Properties or File > Print Setup from within any Windows application. 
OR
¾Select Xerox WorkCentre 4118 printer from the Printers folder, click the right mouse 
button, then select Document Defaults from the drop-down list. 
Windows 2000 
¾Select File > Print from within any Windows application. 
OR
¾Select Xerox WorkCentre 4118 printer from the Printers folder, click the right mouse 
button, then select Properties and Printing Preferences from the drop-down list. 
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							Page 6-4 Xerox WorkCentre 4118 User Guide
Print
Windows XP 
¾Select File > Print > Properties from within any Windows application. 
¾Select Xerox WorkCentre 4118 printer from the Printers and Faxes folder, click the right 
mouse button, then select Printing Preferences from the drop-down list. 
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