Xerox WorkCentre 4118xn User Manual
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![Page 96
Page 5-8 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Basic Fax Features
There are five basic Fax features available. These features can be selected using the feature
keys located on the Control Panel.
Feature Description
FEATUREOPTIONSINSTRUCTIONS
Lighten/Darken
zUse to adjust the
contrast for a
document
containing faint
or dark images.
5 Contrast Settings¾Press [Fax].
¾Press [Lighten/Darken].
¾Using the Navigation Keys select a contrast
setting.
Each time the key is pressed the selection...](http://img.usermanuals.tech/thumb/82/38081/w64_Xerox_WorkCentre_4118xn-95.png "Page 96
Page 5-8 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Basic Fax Features
There are five basic Fax features available. These features can be selected using the feature
keys located on the Control Panel.
Feature Description
FEATUREOPTIONSINSTRUCTIONS
Lighten/Darken
zUse to adjust the
contrast for a
document
containing faint
or dark images.
5 Contrast Settings¾Press [Fax].
¾Press [Lighten/Darken].
¾Using the Navigation Keys select a contrast
setting.
Each time the key is pressed the selection...")
![Page 97
Xerox WorkCentre 4118 User GuidePage 5-9
Fax (4 in 1 only)
Color Original
zUse to scan and
send a color
original.
OnUse to scan a color
original and send to the
remote fax.
zThe remote fax must have
the capability to receive a
color fax to use this
feature.¾
Press [Fax].
¾Press [Color Original].
¾Using the Navigation Keys, select the [On] and
press [Enter].
Resolution
zUse to increase
sharpness and
clarity.
StandardUse for documents with
normal sized characters.¾Press [Fax].
¾Press...](http://img.usermanuals.tech/thumb/82/38081/w64_Xerox_WorkCentre_4118xn-96.png "Page 97
Xerox WorkCentre 4118 User GuidePage 5-9
Fax (4 in 1 only)
Color Original
zUse to scan and
send a color
original.
OnUse to scan a color
original and send to the
remote fax.
zThe remote fax must have
the capability to receive a
color fax to use this
feature.¾
Press [Fax].
¾Press [Color Original].
¾Using the Navigation Keys, select the [On] and
press [Enter].
Resolution
zUse to increase
sharpness and
clarity.
StandardUse for documents with
normal sized characters.¾Press [Fax].
¾Press...")
![Page 98
Page 5-10 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Special Fax Features
The special Fax features available can be accessed by pressing the Menu/Exit key and then
selecting Fax Features on the display.
Feature Description
FEATUREOPTIONSINSTRUCTIONS
Toll Save
zUse to set a low
rate period for
sending faxes.
OffUse to de-activate the
feature.¾Press [Menu/Exit].
¾Using the Navigation keys select [Fax Features]
and press [Enter].
¾Select [Toll Save] and press [Enter].
¾Select [On] and press...](http://img.usermanuals.tech/thumb/82/38081/w64_Xerox_WorkCentre_4118xn-97.png "Page 98
Page 5-10 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Special Fax Features
The special Fax features available can be accessed by pressing the Menu/Exit key and then
selecting Fax Features on the display.
Feature Description
FEATUREOPTIONSINSTRUCTIONS
Toll Save
zUse to set a low
rate period for
sending faxes.
OffUse to de-activate the
feature.¾Press [Menu/Exit].
¾Using the Navigation keys select [Fax Features]
and press [Enter].
¾Select [Toll Save] and press [Enter].
¾Select [On] and press...")
![Page 99
Xerox WorkCentre 4118 User GuidePage 5-11
Fax (4 in 1 only)
Memory Fax
zUse to send a
fax from
memory.
No.Used to enter the fax
phone number for the
remote machine.¾Press [Menu/Exit].
¾Using the Navigation Keys select [Fax Features]
and press [Enter].
¾Select [Memory Fax] and press [Enter].
¾Enter the fax number for the remote machine.
Press [Enter].
¾Another No? displays, if required enter another
number and press [Enter].
¾When all the numbers have been entered the
originals are scanned and...](http://img.usermanuals.tech/thumb/82/38081/w64_Xerox_WorkCentre_4118xn-98.png "Page 99
Xerox WorkCentre 4118 User GuidePage 5-11
Fax (4 in 1 only)
Memory Fax
zUse to send a
fax from
memory.
No.Used to enter the fax
phone number for the
remote machine.¾Press [Menu/Exit].
¾Using the Navigation Keys select [Fax Features]
and press [Enter].
¾Select [Memory Fax] and press [Enter].
¾Enter the fax number for the remote machine.
Press [Enter].
¾Another No? displays, if required enter another
number and press [Enter].
¾When all the numbers have been entered the
originals are scanned and...")
![Page 100
Page 5-12 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Priority Fax
zUse this option
to send your fax
ahead of
reserved
operations.
¾Press [Menu/Exit].
¾Using the Navigation Keys select [Fax Features]
and press [Enter].
¾Select [Priority Fax] and press [Enter].
¾Enter the fax number using the Numeric Keypad
or Speed Dial, and press [Enter]. Enter another
number if required. When all numbers have been
entered select [No] and press [Enter].
¾Enter a name for the job and press [Enter].
The...](http://img.usermanuals.tech/thumb/82/38081/w64_Xerox_WorkCentre_4118xn-99.png "Page 100
Page 5-12 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Priority Fax
zUse this option
to send your fax
ahead of
reserved
operations.
¾Press [Menu/Exit].
¾Using the Navigation Keys select [Fax Features]
and press [Enter].
¾Select [Priority Fax] and press [Enter].
¾Enter the fax number using the Numeric Keypad
or Speed Dial, and press [Enter]. Enter another
number if required. When all numbers have been
entered select [No] and press [Enter].
¾Enter a name for the job and press [Enter].
The...")
![Page 101
Xerox WorkCentre 4118 User GuidePage 5-13
Fax (4 in 1 only)
Delay RX
PollUse to retrieve a
document from a remote
fax machine at a specified
time.¾Press [Menu/Exit].
¾Using the Navigation Keys select [Fax Features]
and press [Enter].
¾Select [Polling] and press [Enter].
¾Select [Delay RX Poll] and press [Enter].
¾Enter the fax number using the Numeric Keypad
or Speed Dial, and press [Enter].
¾The display shows the current time, enter a start
time for the remote fax machine to be polled.
Press...](http://img.usermanuals.tech/thumb/82/38081/w64_Xerox_WorkCentre_4118xn-100.png "Page 101
Xerox WorkCentre 4118 User GuidePage 5-13
Fax (4 in 1 only)
Delay RX
PollUse to retrieve a
document from a remote
fax machine at a specified
time.¾Press [Menu/Exit].
¾Using the Navigation Keys select [Fax Features]
and press [Enter].
¾Select [Polling] and press [Enter].
¾Select [Delay RX Poll] and press [Enter].
¾Enter the fax number using the Numeric Keypad
or Speed Dial, and press [Enter].
¾The display shows the current time, enter a start
time for the remote fax machine to be polled.
Press...")
![Page 102
Page 5-14 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Fax Forwarding
This feature sets up the forwarding details for faxes. This can be set for received and or
transmitted faxes and can also print a copy at the WorkCentre 4118.
To configure fax forwarding:
¾Press the [Machine Status] button.
¾Press or until System Admin Tools is displayed and press [Enter].
If the System Admin Tools have been passcode protected, type in the password and press
[Enter].
¾Press or until Forward to Fax is...](http://img.usermanuals.tech/thumb/82/38081/w64_Xerox_WorkCentre_4118xn-101.png "Page 102
Page 5-14 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Fax Forwarding
This feature sets up the forwarding details for faxes. This can be set for received and or
transmitted faxes and can also print a copy at the WorkCentre 4118.
To configure fax forwarding:
¾Press the [Machine Status] button.
¾Press or until System Admin Tools is displayed and press [Enter].
If the System Admin Tools have been passcode protected, type in the password and press
[Enter].
¾Press or until Forward to Fax is...")
![Page 103
Xerox WorkCentre 4118 User GuidePage 5-15
Fax (4 in 1 only)
Mailbox Setup
This feature sets up the forwarding details for faxes. This can be set for received and or
transmitted faxes and can also print a copy at the WorkCentre 4118.
Create a Mailbox
To create a mailbox:
¾Press the [Machine Status] button.
¾Press or until System Admin Tools is displayed and press [Enter].
If the System Admin Tools have been passcode protected, type in the password and press
[Enter].
¾Press or until Mailbox Setup...](http://img.usermanuals.tech/thumb/82/38081/w64_Xerox_WorkCentre_4118xn-102.png "Page 103
Xerox WorkCentre 4118 User GuidePage 5-15
Fax (4 in 1 only)
Mailbox Setup
This feature sets up the forwarding details for faxes. This can be set for received and or
transmitted faxes and can also print a copy at the WorkCentre 4118.
Create a Mailbox
To create a mailbox:
¾Press the [Machine Status] button.
¾Press or until System Admin Tools is displayed and press [Enter].
If the System Admin Tools have been passcode protected, type in the password and press
[Enter].
¾Press or until Mailbox Setup...")
![Page 104
Page 5-16 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Delete a Mailbox
To delete a mailbox:
¾Press the [Machine Status] button.
¾Press or until System Admin Tools is displayed and press [Enter].
If the System Admin Tools have been passcode protected, type in the password and press
[Enter].
¾Press or until Mailbox Setup is displayed and press [Enter].
Press or until Mailbox is displayed and press [Enter].
¾Press or until Delete is displayed and press [Enter]
¾Enter the Box Number to be...](http://img.usermanuals.tech/thumb/82/38081/w64_Xerox_WorkCentre_4118xn-103.png "Page 104
Page 5-16 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Delete a Mailbox
To delete a mailbox:
¾Press the [Machine Status] button.
¾Press or until System Admin Tools is displayed and press [Enter].
If the System Admin Tools have been passcode protected, type in the password and press
[Enter].
¾Press or until Mailbox Setup is displayed and press [Enter].
Press or until Mailbox is displayed and press [Enter].
¾Press or until Delete is displayed and press [Enter]
¾Enter the Box Number to be...")
![Page 105
Xerox WorkCentre 4118 User GuidePage 5-17
Fax (4 in 1 only)
Mailbox Procedures
These procedures allow you to store a document in a mailbox, delete a document from a
mailbox, print a document from a mailbox and to poll a mailbox. Mailboxes are setup by the
System Administrator.
Storing Documents in a Mailbox
¾Using the Navigation Keys select [Mailbox] and press [Enter].
Select [Store] and press [Enter].
¾Enter the Box Number for the mailbox and press [Enter].
The originals are scanned and stored in the...](http://img.usermanuals.tech/thumb/82/38081/w64_Xerox_WorkCentre_4118xn-104.png "Page 105
Xerox WorkCentre 4118 User GuidePage 5-17
Fax (4 in 1 only)
Mailbox Procedures
These procedures allow you to store a document in a mailbox, delete a document from a
mailbox, print a document from a mailbox and to poll a mailbox. Mailboxes are setup by the
System Administrator.
Storing Documents in a Mailbox
¾Using the Navigation Keys select [Mailbox] and press [Enter].
Select [Store] and press [Enter].
¾Enter the Box Number for the mailbox and press [Enter].
The originals are scanned and stored in the...")
![Page 106
Page 5-18 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Printing Mailbox Contents
¾Select [Print] and press [Enter]
¾Enter the Box Number for the mailbox and press [Enter].
¾Enter the Passcode for the mailbox and press [Enter].
The contents of the mailbox are printed and deleted.
1¾Press the [Menu/Exit] key.
¾Using the Navigation Keys select
[Mailbox] and press [Enter].
EnterMenu/Exit
2
3
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Page 5-18 Xerox WorkCentre 4118 User Guide
Fax (4 in 1 only)
Printing Mailbox Contents
¾Select [Print] and press [Enter]
¾Enter the Box Number for the mailbox and press [Enter].
¾Enter the Passcode for the mailbox and press [Enter].
The contents of the mailbox are printed and deleted.
1¾Press the [Menu/Exit] key.
¾Using the Navigation Keys select
[Mailbox] and press [Enter].
EnterMenu/Exit
2
3
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Xerox WorkCentre 4118 User GuidePage 5-13 Fax (4 in 1 only) Delay RX PollUse to retrieve a document from a remote fax machine at a specified time.¾Press [Menu/Exit]. ¾Using the Navigation Keys select [Fax Features] and press [Enter]. ¾Select [Polling] and press [Enter]. ¾Select [Delay RX Poll] and press [Enter]. ¾Enter the fax number using the Numeric Keypad or Speed Dial, and press [Enter]. ¾The display shows the current time, enter a start time for the remote fax machine to be polled. Press [Enter] when the correct time displays. If you set a time earlier than the current time, the job will be sent at that time the following day. ¾Enter a 4 digit Poll Code and press [Enter]. The machine will poll the remote machine at the specified time. Batch TX zUse to send faxes that are going to the same location, in one batch. OnActivates the Batch TX feature.¾Press [Menu/Exit]. ¾Using the Navigation Keys select [Fax Features] and press [Enter]. ¾Use the Navigation Keys to select [Batch TX] and press [Enter]. ¾Select [On] and press [Enter]. Enter a Batch Interval between 0 - 99 and press [Enter]. OffDeactivates the Batch TX feature. Secure Receive zFeature must be enabled in Fax Setup. PrintPrint secure faxes¾Press [Menu/Exit]. ¾Using the Navigation Keys select [Fax Features] and press [Enter]. ¾Select [Secure Receive] and press [Enter]. ¾Select [Print] and press [Enter]. ¾Enter a passcode and press [Enter]. Downloaded From ManualsPrinter.com Manuals
Page 5-14 Xerox WorkCentre 4118 User Guide Fax (4 in 1 only) Fax Forwarding This feature sets up the forwarding details for faxes. This can be set for received and or transmitted faxes and can also print a copy at the WorkCentre 4118. To configure fax forwarding: ¾Press the [Machine Status] button. ¾Press or until System Admin Tools is displayed and press [Enter]. If the System Admin Tools have been passcode protected, type in the password and press [Enter]. ¾Press or until Forward to Fax is displayed and press [Enter]. ¾Press or until the required forwarding condition is displayed and press [Enter]. The choices are: Off - don’t forward RX - forward received TX - forward transmitted All - forward RX and TX Enter the fax number to receive the forwarded fax and press [Enter]. ¾If you want to forward the Fax to another number, press or until Ye s is displayed and press [Enter]. Otherwise, choose No and press [Enter]. Enter the fax number to receive the forwarded fax and press [Enter]. ¾If you want to print a local copy, press or until Ye s is displayed and press [Enter]. Otherwise, choose No and press [Enter]. ¾If you want to delete the assigned recipient of the forwarded faxes, press or until Ye s is displayed and press [Enter]. Otherwise, choose No and press [Enter]. 1 2 3 4 5 6 7 Downloaded From ManualsPrinter.com Manuals
Xerox WorkCentre 4118 User GuidePage 5-15 Fax (4 in 1 only) Mailbox Setup This feature sets up the forwarding details for faxes. This can be set for received and or transmitted faxes and can also print a copy at the WorkCentre 4118. Create a Mailbox To create a mailbox: ¾Press the [Machine Status] button. ¾Press or until System Admin Tools is displayed and press [Enter]. If the System Admin Tools have been passcode protected, type in the password and press [Enter]. ¾Press or until Mailbox Setup is displayed and press [Enter]. Press or until Mailbox is displayed and press [Enter]. ¾Press or until Create is displayed and press [Enter]. ¾Press or until the required Mailbox Type is displayed and press [Enter]. The choices are: Set_Conf_MBX (confidential) Set_Bull_MBX (bulletin) ¾Press or until Enter Box No is displayed and press [Enter]. Enter the Mailbox Number and press [Enter]. ¾If you want to passcode protect press or until Security is displayed and press [Enter]. Press or until Ye s is displayed and press [Enter]. Enter the passcode using the keypad and press [Enter]. Enter the Mailbox Id. using the keypad and press [Enter]. ¾If you want to create another Mailbox, press or until Another is displayed and press [Enter]. Repeat steps 6 and 7. 1 2 3 4 5 6 7 8 Downloaded From ManualsPrinter.com Manuals
Page 5-16 Xerox WorkCentre 4118 User Guide Fax (4 in 1 only) Delete a Mailbox To delete a mailbox: ¾Press the [Machine Status] button. ¾Press or until System Admin Tools is displayed and press [Enter]. If the System Admin Tools have been passcode protected, type in the password and press [Enter]. ¾Press or until Mailbox Setup is displayed and press [Enter]. Press or until Mailbox is displayed and press [Enter]. ¾Press or until Delete is displayed and press [Enter] ¾Enter the Box Number to be deleted. ¾Enter the Passcode for the mailbox. Confirm the deletion. 1 2 3 4 Downloaded From ManualsPrinter.com Manuals
Xerox WorkCentre 4118 User GuidePage 5-17 Fax (4 in 1 only) Mailbox Procedures These procedures allow you to store a document in a mailbox, delete a document from a mailbox, print a document from a mailbox and to poll a mailbox. Mailboxes are setup by the System Administrator. Storing Documents in a Mailbox ¾Using the Navigation Keys select [Mailbox] and press [Enter]. Select [Store] and press [Enter]. ¾Enter the Box Number for the mailbox and press [Enter]. The originals are scanned and stored in the mailbox. The display shows the number of pages stored. 1¾Load the originals you want to store in the mailbox. ¾Press the [Menu/Exit] key. EnterMenu/Exit 2 3 Downloaded From ManualsPrinter.com Manuals
Page 5-18 Xerox WorkCentre 4118 User Guide Fax (4 in 1 only) Printing Mailbox Contents ¾Select [Print] and press [Enter] ¾Enter the Box Number for the mailbox and press [Enter]. ¾Enter the Passcode for the mailbox and press [Enter]. The contents of the mailbox are printed and deleted. 1¾Press the [Menu/Exit] key. ¾Using the Navigation Keys select [Mailbox] and press [Enter]. EnterMenu/Exit 2 3 Downloaded From ManualsPrinter.com Manuals
Xerox WorkCentre 4118 User GuidePage 5-19 Fax (4 in 1 only) Deleting Mailbox Contents ¾Select [Delete] and press [Enter]. ¾Enter the Box Number for the mailbox and press [Enter]. ¾Enter the Passcode for the mailbox and press [Enter]. The contents of the mailbox are deleted. 1¾Press the [Menu/Exit] key. ¾Using the Navigation Keys select [Mailbox] and press [Enter]. EnterMenu/Exit 2 3 Downloaded From ManualsPrinter.com Manuals
Page 5-20 Xerox WorkCentre 4118 User Guide Fax (4 in 1 only) Polling from a Mailbox ¾Select [Poll From] and press [Enter]. ¾Enter the Box Number to be polled and press [Enter]. Enter the Passcode for the mailbox and press [Enter]. ¾Enter a remote fax number and press [Enter]. The display shows the current time. ¾Enter a Start Time for the mailbox to be polled and press [Enter]. If you set a time earlier than the current time, the originals will be retrieved at that time the following day. The mailbox will be polled at the specified time. 1¾Press the [Menu/Exit] key. ¾Using the Navigation Keys select [Mailbox] and press [Enter]. EnterMenu/Exit 2 3 4 Downloaded From ManualsPrinter.com Manuals
Xerox WorkCentre 4118 User GuidePage 5-21 Fax (4 in 1 only) Sending to a Mailbox ¾Select [Send] and press [Enter]. ¾Enter the Box Number for where the originals are to be sent, and press [Enter]. ¾Enter the Passcode for the mailbox and press [Enter]. ¾Enter a remote fax number and press [Enter]. The display shows the current time. ¾Enter a Start Time for the originals to be sent and press [Enter]. If you set a time earlier than the current time, the job will be sent at that time the following day. The originals will be sent to the mailbox at the specified time. 1¾Press the [Menu/Exit] key. ¾Using the Navigation Keys select [Mailbox] and press [Enter]. EnterMenu/Exit 2 3 4 Downloaded From ManualsPrinter.com Manuals
Page 5-22 Xerox WorkCentre 4118 User Guide Fax (4 in 1 only) Fax Setup Options Changing the Fax Setup Options ¾Using the Navigation Keys select [Fax Setup] and press [Enter]. ¾Using the Navigation Keys select the required setup option and press [Enter]. ¾Using the “Fax Setup Options” starting on page 5-23 customize the settings to meet your requirements. Press [Enter] to save your selections. ¾Press [Menu/Exit] to exit each menu level and return to standby mode. 1¾Press the [Machine Status] key. EnterMachine Status 2 3 4 Downloaded From ManualsPrinter.com Manuals