Xerox WorkCentre 4118xn User Manual

							Xerox WorkCentre 4118 User GuidePage 8-5
Machine Administration
Phonebook Tab (4 in 1 only)
Click on the [Phonebook] tab to create and edit phonebook entries for use with Fax.
 Firmware Update Tab
Click on the [Firmware Update] tab to update the firmware of the machine.
zThis feature 
should be used 
by System 
Administrator 
only. For further 
information, 
please refer to the 
System 
Administration 
Guide.
Phonebook entries
Retrieves the 
phonebook entries 
from the Xerox 
WorkCentre 4118 to 
ControlCentre
Allows the 
phonebook entries 
to be downloaded 
from ControlCentre 
to the Xerox 
WorkCentre 4118
Deletes all phonebook 
entries
Allows a selected 
phonebook entry to 
be edited in a 
separate Edit dialog 
box
Deletes a selected 
phonebook entry
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							Page 8-6 Xerox WorkCentre 4118 User Guide
Machine Administration
 Printer Tab
Click on the [Printer] tab to set default print options.
 PCL Button
Click on the [PCL] button on the Printer tab to set options for PCL printing.
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							Xerox WorkCentre 4118 User GuidePage 8-7
Machine Administration
Passcode Protection
System Administration functions can be restricted to individual users by requiring that a 
passcode be entered before access to the functions can be granted. 
Enable Passcode Protection
¾Press the [Machine Status] key.
¾Using the Navigation Keys select [System Admin Tools] and press [Enter].
If the System Admin Tools have already been passcode protected, type in the password 
and press [Enter].
¾Select [Passcode Protect] using the Navigation Keys and press [Enter].
)When the machine is first installed, the passcode is blank. When you choose Yes, you will be 
asked to enter the passcode. Simply press [Enter] when requested to enter the passcode.
¾
Using the Navigation Keys select the Function to protect from the table below and press 
[Enter].
¾Using the Navigation Keys select the Permissions from the table below for the function you 
chose in the previous step. Press [Enter].
1
2
3
4
5
FUNCTION PERMISSIONS
Machine SetupProtect All
Allow All
Allow Tray Sizes
Fax SetupProtect All
Allow All
Allow Speed Dials
Allow Group Dials
Allow Speed and Group Dials
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							Page 8-8 Xerox WorkCentre 4118 User Guide
Machine Administration¾To protect more Functions select [Yes], press [Enter] and repeat steps 4 and 5.
To end, select [Done] and enter the passcode.
¾If you enabled Passcode Protection, refer to “Change the Passcode” starting on page 8-8 
to enter the new passcode.
Change the Passcode
This procedure is used to change an existing passcode or to enter a passcode after Passcode 
Protect has been enabled.
¾Press the [Machine Status] key.
¾Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾If the System Admin Tools have already been passcode protected, type in the password 
and press [Enter].
¾Select [Change Passcode] using the Navigation Keys and press [Enter].
¾Enter the existing passcode and press [Enter].
)This will be blank if you have just enabled Passcode Protection
¾
Enter the new passcode and press [Enter].
¾Confirm the new passcode and press [Enter].System AdminProtect All
Allow All
ReportsProtect All
Allow All
6
7
1
2
3
4
5
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							Xerox WorkCentre 4118 User GuidePage 8-9
Machine Administration
Clear Memory
This tool is provided to let you clear the data from selected areas of memory. For Fax, you can 
clear the phonebook and both receive and transmit history data.
Clearing the Memory
¾Press the [Machine Status] key.
¾Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾If the System Admin Tools have already been passcode protected, type in the password 
and press [Enter].
¾Select [Clear Memory] using the Navigation Keys and press [Enter].
¾Select the option required and press [Enter].
The choices are:
System Data
Fax Phone Book
Fax RX History
Fax TX History
1
2
3
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							Page 8-10 Xerox WorkCentre 4118 User Guide
Machine Administration
Maintenance Tools
A number of maintenance tools are provided in System Admin Tools:
- Serial Number
- Notify Toner Low
- New Drum
- Clean Drum
- Billing Counters
)These tools can also be accessed using Xerox CentreWare, refer to the System Administration Guide for more information.
Check the Serial Number
¾Press the [Machine Status] key.
¾Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾If the System Admin Tools have already been passcode protected, type in the password 
and press [Enter].
¾Select [Maintenance] and press [Enter].
¾Select [Serial Number] and press [Enter].
The serial number of the Xerox WorkCentre 4118 is displayed.
¾Press [Menu/Exit] to exit this function.
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2
3
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							Xerox WorkCentre 4118 User GuidePage 8-11
Machine Administration
Notify Toner Low
If the Notify Toner option is set to On, when the toner cartridge needs to be replaced, the 
machine automatically sends a fax to the service company or the dealer to notify them that the 
machine requires a new toner cartridge. This feature will be activated only when the phone 
number of the service company or the dealer is stored in the machine’s memory.
¾Press the [Machine Status] key.
¾Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾If the System Admin Tools have already been passcode protected, type in the password 
and press [Enter].
¾Select [Notify Toner Low] and press [Enter].
¾Select [On] and press [Enter].
¾When prompted, enter:
Your Customer Number
Your Customer Name
The Supplier’s Fax Number
The Suppliers Name
New Drum
This function is used to reset the drum counter after the drum has been replaced.
¾Press the [Machine Status] key.
¾Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾If the System Admin Tools have already been passcode protected, type in the password 
and press [Enter].
¾Select [New Drum] and press [Enter].
¾To set the drum counter to zero, select [On] and press [Enter]. Otherwise, select [Off] and 
press [Enter] to exit the selection.
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2
3
4
1
2
3
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							Page 8-12 Xerox WorkCentre 4118 User Guide
Machine Administration
Clean Drum
If streaks or spots appear on the prints, the drum cartridge may require cleaning. Ensure that 
paper is loaded prior to selecting this option.
¾Press the [Machine Status] button.
¾Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾If the System Admin Tools have already been passcode protected, type in the password 
and press [Enter].
¾Select [Clean Drum] and press [Enter].
The Xerox WorkCentre 4118 will print a special cleaning page.
Billing Counters
Billing can display the contents of a number of counters used in the WorkCentre 4118. These 
counters are:
-Total Impressions - the total number of prints produced by the machine.
-Toner Impressions - the number of prints produced by the toner.
-Drum Impressions - the number of prints produced by the drum.
-ADF Scan Page - the number of originals scanned from the Document Feeder.
-Platen Scan Page - the number of originals scanned from the Document Glass.
-Replaced Toner - the number of prints since the toner was last replaced.
-Replaced Drum - the number of prints since the drum was last replaced.
¾Press the [Machine Status] key.
¾Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾If the System Admin Tools have already been passcode protected, type in the password 
and press [Enter].
¾ Select [Billing] and press [Enter].
¾Select the required Counter and press [Enter].
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2
3
1
2
3
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							Xerox WorkCentre 4118 User GuidePage 8-13
Machine Administration
Enabling or Disabling Auxiliary Access
Auxiliary Access is available as an option. It allows a foreign interface board to be recognized. 
Use these instructions to enable or disable Auxiliary Access:
¾Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾If the System Admin Tools have already been passcode protected, type in the password 
and press [Enter].
¾Select [Auxiliary Access] and press [Enter].
¾To enable Auxiliary Access, select [On] is displayed and press [Enter]. Otherwise, select 
[Off] and press [Enter].
1¾Press the [Machine Status] key.
EnterMachine 
Status
2
3
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							Page 8-14 Xerox WorkCentre 4118 User Guide
Machine Administration
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