Xerox Phaser 8860MFP User Manual

							
Index
Phaser® 8560MFP/8860M FP Multifunction Printer
Index-3
setting print job interrupt option, 4-20
shifting the image, 4-15
specifying document type, 4-7
suppress background variations, 4-10
using color copy password, 4-20
using separation pages for copies, 4-17
Copy to Folder tab, 5-11 selecting settings, 5-11
copying
illegal, B-1
posters, 4-14
regulations, B-1
covers creating for copies, 4-16
creating
group entries, 6-5
group speed dial entry, 6-8
individual entries, 6-5
individual speed dial entry, 6-6
scanning template, 5-21
send list, 6-12
send list of fax recipients, 6-12
custom paper types creating, 3-59
custom size paper, 3-55, 3-59
printing from Tray 1, 3-56
single-sided printing, 3-55
supported for Tray 1, 3-7, 3-55
supported for Tray 2, 3, or 4, 3-8, 3-55
custom size printing 2-sided printing, 3-55
D
database
local Domain Name  Service (DNS) name 
space, 2-7
default router/gateway address, 2-6
delay sending a fax, 6-16
destination setting for faxes, 6-14
DHCP enable for Dynamic Domain Name Service (DDNS), 2-7
enabled by default on Phaser printers, 2-6
enabling on the printer, 2-6
manually setting the printer’s IP  address, 2-9
setting the printer’s IP address  dynamically, 2-6
dial directory report, 6-22 dialing fax numbers
inserting characters, 1-13, 6-2
inserting letters or  numbers, 1-13, 6-2
inserting pauses, 1-13, 6-2, 6-23
directory group, 6-8
individual, 6-6
document creating covers, 4-16
erasing edges of copy documents, 4-12
feeder, 4-2, 6-2upgrade kit, 1-9
glass, 3-4, 4-2, 6-2 prescanning, 4-9
selecting the document type for 
scanning, 5-18
selecting type, 4-7
Domain Name Service (DNS)
local domain name space database, 2-7
using host names, 2-7
drivers available, 2-10
description, 2-10
installing printer drivers, 2-10
installing the scan driver, 5-2
Macintosh, 2-10
Macintosh OS X version 10.3 and higher, 2-12
PCL, 2-10
PostScript, 2-10
printer, 1-9
scan, 1-9
selecting 2-sided printing, 3-27
UNIX, 2-10
Windows 2000 or later, 2-11
Xerox Support Centre, 1-18
duplex automatic document feeder, 3-4
Dynamic Domain  Name Service 
(DDNS), 2-7
dynamically setting the printer’s IP 
address, 2-6
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Index
Phaser® 8560MFP/8860M FP Multifunction Printer
Index-4
E
electrical safety, A-1
email profiles, 5-9 creating or editing, 5-25
deleting, 5-25
emptying the waste tray, 8-5
enabling DHCP on the printer, 2-6
enhanced copy mode, 4-6
Enhanced print-quality mode, 7-2
enlarge images, 4-9
envelopes, 3-37
guidelines, 3-37
printing from Tray 1, 3-38
error and warning messages, 9-27
Ethernet connection, 2-3
Euroscale color correction, 7-4
exit cover paper jam, 9-2
exit path paper jam, 9-8
F
Fast Color print-quality mode, 7-2
fast copy mode, 4-6
fax alerts, 9-28
fax number, 6-12
inserting pauses, 6-23
setting destination, 6-14
fax options
resetting to factory default, 6-26
faxes adding a fax number, 6-12
adding group, 6-12
changing default settings, 6-24
clear pending, 6-20
delay sending, 6-16
enabling secure faxes, 6-18
group entries, 6-5
individual entries, 6-5
inserting pauses in fax numbers, 6-23
managing functions, 6-17
pending, 6-20
preventing junk faxes, 6-21
printing or clearing, 6-19
protocol monitoring report, 6-25
reports, 6-22
resetting fax options to factory 
default, 6-26 sending, 6-2, 6-12
sending a fax from your computer, 6-3
sending a fax to a single recipient, 6-2
sending from the printer, 6-2
sending to a group, 6-12
sending to both individuals and 
groups, 6-12
sending to individuals, 6-12
sending to multiple recipients, 6-12
setting auto suppression, 6-15
setting destination, 6-14
setting original size, 6-15
setting resolution, 6-15
setting specific time  to send a fax, 6-16
setting the starting rate, 6-16
solving fax problems, 6-25
transmission report, 6-17
view or edit recipient list for sending a 
fax, 6-13
faxing adding an individual, 6-12
basic, 6-2
changing default settings, 6-24
configuring the modem, 6-25
illegal, C-1
multiple recipients, 6-12
quick method, 6-2
regulations, C-1
resetting fax options to factory default, 6-26
selecting options, 6-14
setting a destination, 6-10
solving problems, 6-25
suppress background color, 6-15
using the send list, 6-12
Faxing Guide, 6-2
features printer configurations, 1-7
standard, 1-6
folder
Copy to Folder tab, 5-21, 5-22
creating a private scan folder, 5-30
My Scanned Images, 5-7
private, 5-7
public, 5-7
selecting settings for scanned images, 5-11
Xerox Scan Utility, 5-21, 5-22
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Index
Phaser® 8560MFP/8860M FP Multifunction Printer
Index-5
folder profiles, 5-11
creating or editing, 5-26
deleting, 5-26
format IP address, 2-6
front cover
paper jam, 9-11
G
getting help, 9-27control panel messages, 9-27
fax and scan alerts, 9-28
Online Support Assistant, 9-28
PhaserSMART technical support, 9-28
PrintingScout Alerts, 9-27
technical support, 1-16
web links, 9-29
glossy paper, 3-49
printing from Tray 1, 3-50
printing from Tray 2, 3, or 4, 3-52
printing guidelines, 3-49
group
adding a group entry to a group, 6-8
adding an individual entry to a group, 6-8
adding group information, 6-12
adding speed dial entry, 6-8
deleting, 6-11
editing, 6-11
editing or deleting an  entry from the send 
list, 6-13
fax directory, 6-8
lists
deleting, 6-11
removing a group entry from a group, 6-9
removing an individual from a group, 6-9
setting fax destination, 6-14
setting up, 6-8
group directory report, 6-22
group entries for faxes, 6-5
guidelines
automatic 2-sided printing, 3-26
duplex automatic document feeder, 3-4
envelopes, 3-37
glossy paper, 3-49
labels, 3-43
manual 2-sided printing, 3-28
paper storage, 3-5
paper usage, 3-4 printing on both sides of the paper, 3-26
printing safety, A-4
using the document glass, 3-4
H
help
resources, 1-16
Xerox web links, 9-29
high-resolution copy mode, 4-6
High-Resolution/Photo print-quality 
mode, 7-2
host names
using with Domain Name Service (DNS), 2-7
I
illegal copying, B-1
illegal faxing, C-1
images adjusting, 4-8
adjusting color balance, 4-11
adjusting placement, 4-13
adjusting scan sensitivity, 4-10
adjusting the contrast, 4-10
attaching to email profiles, 5-9
centering, 4-14
deleting from the printer’s hard drive, 5-27
erasing edges of copy documents, 4-12
importing into an application, 5-12
lightening or darkening, 4-10
optimizing scan sensitivity to laser  originals, 4-10
placing several on one page, 4-13
reducing or enlarging, 4-9
retrieving scanned images, 5-7
retrieving scanned images with 
CentreWare IS, 5-8
retrieving with the Xerox Scan  Utility, 5-9
scanning 1-sided or 2-sided  originals, 5-17
selecting preview option when creating a 
scan template, 5-21
selecting the send im age to folder option 
when creating a scan template, 5-22
setting color or black and white, 5-16
shifting placement on copy pages, 4-15
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Index
Phaser® 8560MFP/8860M FP Multifunction Printer
Index-6
individual
adding a speed dial entry, 6-6
adding fax information, 6-12
deleting, 6-10
editing, 6-10
editing or deleting an  entry from the send 
list, 6-13
fax directory, 6-6
setting fax destination, 6-14
individual entries for faxes, 6-5
information about your printer, 1-16
Advanced Features Guide, 1-16
information pages, 1-16
Installation Guide, 1-16
PhaserSMART, 1-16
printer management tools, 1-16
Quick Use Guide, 1-16
resources, 1-16
technical support, 1-16
User Guide, 1-16
video tutorials, 1-16
web links, 1-16
information pages, 1-14 Configuration page, 1-14
Menu Map, 1-14
Paper Tips page, 3-6
ink
adding, 8-2
minimizing usage, 8-2, 8-23
inserting
separation pages, 4-17
Installation Guide, 1-6
installing printer drivers, 2-10 Mac OS X, version 10.3 and higher, 2-12
Windows 2000 or later, 2-11
installing the scan driver, 5-2
Macintosh operating systems, 5-2
Windows operating systems, 5-2
IP address
changing or modifying using CentreWare IS, 2-7
dynamically setting, 2-6
format, 2-6
router address, 2-6
setting automatically (Windows 
only), 2-5
setting manually, 2-9
J
jams, 9-2
Japan Color color correction, 7-4
jet substitution mode, 7-8
job individual printing optionsMacintosh, 3-23
Windows, 3-22
print pending fax jobs report, 6-22
selecting a print-quality mode, 7-2
selecting printing options Windows, 3-22
setting print job interrupt option, 4-20
K
keypad, 6-5 # button, 6-5
* button, 6-5
alphanumeric buttons, 6-5
Pause button, 6-5
kit
upgrade, 1-9
Knowledge Base, 9-28
L
labels, 3-43 guidelines, 3-43
printing from Tray 1, 3-44
printing from Tray 2, 3, or 4, 3-46
laser originals, 4-10
lead, A-7
LED control panel, 1-12
letters selecting using the alphanumeric keypad, 6-2
lifting the printer, 8-25
light stripes predominate, 7-10
random, 7-8
loading paper Tray 1, 3-9
Tray 2, 3, or 4, 3-15
Local Area Network (LAN), 2-5
location of the printer, A-3
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Index
Phaser® 8560MFP/8860M FP Multifunction Printer
Index-7
M
Macintosh importing scanned images into an application, 5-14
manual feed, 3-14
PostScript driver settings, 3-23
scanning images to a Macintosh  application, 5-14
selecting printing options for an  individual job, 3-23
sending a fax from your computer, 6-4
Xerox Support Centre, 1-18
Macintosh OS X, version 10.3 and higher printer drivers, 2-12
maintaining your printer, 8-2
maintenance adding ink, 8-2
cleaning the maintenance kit wiper 
blade, 8-15
cleaning the paper release blade, 8-11
cleaning the printer, 8-18
consumables, 8-23
emptying the waste tray, 8-5
ordering supplies, 8-23, 8-24
replacing the maintenance kit, 8-8
routine maintenance items, 8-24
safety, A-2
maintenance kit removing, 8-28
replacing, 8-8
maintenance kit wiper blade cleaning, 8-15
managing
copy functions, 4-20
fax functions, 6-17
scan files and scanning policies, 5-27
manual 2-sided printing, 3-28
manual feed, 3-14 Macintosh, 3-14
Windows, 3-14
manually setting the printer’s IP address, 2-9 overrides AutoIP, 2-9
overrides DHCP, 2-9
maximum resolution (dpi), 1-6
media supported, 3-3
unacceptable types, 3-5
memory, 1-9
upgrade kit, 1-9 Menu Map, 1-14
mercury, A-7
messages
control panel, 9-27
PrintingScout, 9-27
modem
configuring the fax modem, 6-25
modes print-quality, 7-2
modifying the IP address using  CentreWare IS, 2-7
moving and repacking the printer, 8-25
moving the printer
cool down, A-5
packing, 8-34
precautions, A-5
preparing for shipment, 8-27
procedure to shut down for moving, A-5
removing the mainte nance kit and waste 
tray, 8-28
scanhead transportation lock, 8-27
within the office, 8-25
multiple images on a page, 4-13
My Scanned Images, 5-7
N
network address
configuring, 2-5
choosing a network connection, 2-3
configuring the network address, 2-5
creating a Local Area Network  (LAN), 2-5
mask, 2-6
setup and configuration, 2-2
TCP/IP and IP addresses, 2-5
network connection, 2-4
Ethernet, 2-3
numbers selecting using the alphanumeric 
keypad, 6-2
N-Up placing multiple images on a page, 4-13
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Index
Phaser® 8560MFP/8860M FP Multifunction Printer
Index-8
O
Office Color color correction, 7-4
Online Support Assistant, 9-28
operating systems printer drivers, 2-10
operational safety, A-3
options additional trays, 1-9
hard drive, 1-9
memory, 1-9
printing, 3-21
system, 1-9
ordering supplies, 8-23, 8-24
original size scanning template setup, 5-20
setting for faxes, 6-15
setting for scanning, 5-19
setting up a scan template, 5-20
originals 1-sided or 2-sided scanning, 5-17
2-sided, 4-5
laseradjusting scan sensitivity, 4-10
printed on thin paper, 5-16, 6-15
using the prescan glass option, 4-9
output adjusting copies, 4-16
P
packing the printer, 8-34
PANTONE colors, 7-13
papercustom sizes, 3-55, 3-59
damaging to the printer, 3-5
envelopes, 3-37
glossy, 3-49
labels, 3-43
loading in the paper trays, 3-9
loading the duplex automatic document 
feeder, 3-4
printing on specialty media, 3-30
storage guidelines, 3-5
supported, 3-3
supported for Tray 1, 3-7
supported for Tray 2, 3, or 4, 3-8
supported sizes and weights, 3-6
thin originals, 5-16, 6-15
transparencies, 3-30
types, 3-3 creating custom types, 3-59 unacceptable media types, 3-5
usage guidelines, 3-4
using manual feed, 3-14
paper jams, 9-2 exit cover, 9-2
exit path, 9-8
finisher, 9-18
front cover, 9-11
paper release blades
cleaning, 8-11
parts of the printer, 1-2
password adding for scanning to your computer, 5-29
creating for a private folder, 5-30
enabling secure faxes, 6-18
printing or clearing secure faxes, 6-19
using for color copies, 4-20
pauses changing the time se tting for pauses,  6-23
inserting in fax numbers, 6-2, 6-23
PCL printer driver, 2-10
fonts, 1-6
perchlorate, A-7
PhaserSMART technical support, 1-16, 9-28
photo print-quality mode, 7-2
posters, 4-14
PostScript printer driver, 2-10 fonts, 1-6
predominate light stripes, 7-10
preparing the printer for shipment, 8-27
pre-printed paper, 3-9, 3-28
prescanning originals, 4-9
Press Match color correction, 7-4
preventing junk faxes, 6-21
print adjusting color, 7-4
colors wrong, 7-12
setting print job interrupt option, 4-20
print job
interrupt option, 4-20
selecting a print-quality mode, 7-2
print quality
modes, 7-2
one or more color bars are missing, 7-8, 7-10
PANTONE colors do not match, 7-13
predominate light stripes, 7-10
random light stripes, 7-8
solving problems, 7-6
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Index
Phaser® 8560MFP/8860M FP Multifunction Printer
Index-9
print speed
maximum, 1-6
printer
back view, 1-4
configurations, 1-6
enabling DHCP, 2-6
features, 1-6
front view, 1-3
moving, 8-25
moving within the office, 8-25
open view, 1-5
preparing for shipment, 8-27
recycling and disposal, A-7
repacking, 8-25
setting the IP address, 2-5
side view, 1-4
printer driver available, 2-10
controlling print-quality, 7-2
installing, 1-9, 2-10
Macintosh, 2-10
Macintosh OS X, version 10.3 and 
higher, 2-12
operating systems, 2-10
page description languages, 2-10
PCL, 2-10
PostScript, 2-10
UNIX, 2-10
Windows 2000 or later, 2-11
Xerox Support Centre, 1-18
printing
2-sided, 3-27
automatic 2-sided, 3-26
basics, 3-2
binding edge options, 3-27
custom size paper, 3-55
envelopes, 3-37
faxes, 6-19
glossy paper, 3-49
labels, 3-43
manual 2-sided, 3-28
margins, 3-7, 3-8
multiple images on a page, 4-13
N-Up images, 4-13
on both sides of the paper, 3-26
optionsMacintosh, 3-23
selecting, 3-22, 3-23
Windows, 3-22
posters, 4-14
pre-printed paper, 3-28 safety guidelines, A-4
selecting 2-sided, 3-27
selecting individual job printing options
Macintosh, 3-23
Windows, 3-22
selecting options, 3-21
selecting printing preferences 
(Windows), 3-21
side one, 3-28
side two of pre-printed paper, 3-29
transparencies, 3-30
two-sided pages, 3-26
PrintingScout alerts, 9-27
print-quality modes automatic, 7-2
enhanced, 7-2
photo, 7-2
standard, 7-2
privacy creating a private folder, 5-30
private folder, 5-7, 5-30 scanning to, 5-4
profiles creating a folder profile for scanned images, 5-11
creating an email pr ofile for scanned 
images, 5-9
deleting email profiles, 5-25
deleting folder profiles, 5-26
editing email profiles for scanning, 5-25
editing folder profiles for scanning, 5-26
managing for email and folder scanning 
options, 5-24
selecting settings for folder profiles, 5-11
Protocol Monitoring Report, 6-25
Public Folder scanning to, 5-4
Q
Quick Use Guide, 1-16
R
random light stripes, 7-8
Recommended Media List, 1-16
recycling and disposal, A-7
recycling supplies, 8-24
reduce images, 4-9
registering your printer, 9-29
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Index
Phaser® 8560MFP/8860M FP Multifunction Printer
Index-10
regulations
copy, B-1
faxing, C-1
removing a group, 6-11
an individual, 6-10
repacking the printer, 8-25
replacing the maintenance kit, 8-8
report activity report, 6-22
dial directory report, 6-22
fax transmission report, 6-17
group directory report, 6-22
pending jobs report, 6-22
printing a fax report, 6-22
protocol monitoring report, 6-25
resolution maximum (dpi), 1-6
setting for faxes, 6-15
setting for scanning, 5-15
resources information, 1-16
retrieving scanned images, 5-7
router address
IP address, 2-6
routine maintenance, 8-2
routine maintenance items, 8-24
S
safety electrical, A-1
maintenance, A-2
operational, A-3
printing guidelines, A-4
symbols, A-7
user, A-1
sales and support center, 9-29
sample pages printing, 1-14
scan alerts, 9-28
scan driver installing, 1-9, 5-2
scan to email, 1-7
PC or Macintosh computer, 1-7
printer hard drive, 1-7
private folder, 5-4
Public Folder, 5-4 user name, 5-5
Scan to Email tab, 5-9 selecting settings, 5-9
scanned images placing in Windows or Macintosh applications, 5-12
retrieving, 5-7
retrieving with the Xerox Scan  Utility, 5-9
using CentreWare IS to retrieve, 5-8
scanning 1-sided or 2-sided originals, 5-17
adding a password to scan to your 
computer, 5-29
adjusting scan resolution, 5-15
at the printer, 5-4
attaching images to emails, 5-9
basics, 5-3
black and white images, 5-16
calibrating the scanner, 5-31
color images, 5-16
controlling policies, 5-27
creating a private folder, 5-30
creating a template, 5-21
creating or editing folder profiles, 5-26
creating, editing,  or deleting scan 
profiles, 5-24
deleting email profiles, 5-25
deleting folder profiles, 5-26
deleting templates, 5-23
email profiles, 5-25
importing images into a Windows 
application, 5-12
importing scanned images into a 
Macintosh application, 5-14
installing the scan driver, 5-2
loading originals in the document  feeder, 4-2
loading originals on the document  glass, 4-2
managing files, 5-27
options, 5-15
overview, 5-2
policies, 5-30
retrieving scanned images, 5-7
Scan to Email tab, 5-9
selecting image handling options when  creating a scan template, 5-21, 5-22
selecting settings for images attached to 
emails, 5-9
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Index
Phaser® 8560MFP/8860M FP Multifunction Printer
Index-11
sensitivity to laser originals, 4-10
setting
scan resolution, 5-15
setting up template, 5-20
specifying original size, 5-19
specifying the document type, 5-18
suppress background color, 5-16
template, 5-20
to private folder, 5-4
to Public Folder, 5-4
to user name, 5-5
using email profiles when attaching 
images to emails, 5-9
using the WIA manager, 5-13
Walk-Up scanning, 5-6
Scanning Guide, 5-3
security enabling secure faxes, 6-18
printing or clearing secure faxes, 6-19
setting up a private folder for scanning, 5-30
selecting 2-sided printing, 3-27
a print-quality mode, 7-2
fax destination, 6-14
manual 2-sided printing, 3-28
printing options, 3-21
printing options for an individual jobMacintosh, 3-23
Windows, 3-22
printing preferences (Windows), 3-21
send list creating for multiple fax recipients, 6-12
deleting an entry, 6-13
setting fax destination, 6-14
setting up, 6-12
viewing or editing, 6-13
sending faxes, 6-2, 6-12
separation pages, 4-17
setting printer’s IP address dynamically, 2-6
printer’s IP address manually, 2-9
specific time to send a fax, 6-16
starting rate for sending faxes, 6-16
the printer’s IP a ddress automatically 
(Windows only), 2-5
setting up the network, 2-2, 2-3
settings
changing default fax settings, 6-24 smudges or smears, 7-7
SNAP Press color correction, 7-4
solving print-quality problems, 7-6
specialty media, 3-30
custom size paper, 3-55, 3-59
envelopes, 3-37
glossy paper, 3-49
labels, 3-43
transparencies, 3-30
speed dial adding a group entry, 6-8
adding an individual entry, 6-6
adding individual and group entries, 6-5
editing or deleting a group entry, 6-11
editing or deleting an entry, 6-10
setting fax destination, 6-14
standard copy mode, 4-6
standard print-quality mode, 7-2
starting rate, 6-16
status messages control panel, 1-12
supplies, A-4
ordering, 8-23
recycling, 8-24
when to order, 8-24
Support Centre, 1-18
supported paper and media, 3-3, 3-6
supported paper sizes and weights, 3-6 Tray 1, 3-7
Tray 2, 3, or 4, 3-8
SWOP Press color correction, 7-4
symbols
entering with the control panel keypad, 6-5
inserting in names and numbers, 6-2
symbols marked on product, A-7
system advanced features, 1-7
available configurations, 1-7
cart, 1-9
caution symbols, A-7
changing or modifying the IP address using CentreWare IS, 2-7
cleaning the outside, 8-18
configurations, 1-7
connection, 1-6
control panel features, 1-10
deleting images from th e hard drive, 5-27
drivers, 2-10
fonts, 1-6
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Index
Phaser® 8560MFP/8860M FP Multifunction Printer
Index-12
information resources, 1-16
location, A-3
maximum print speed, 1-6
maximum resolution (dpi), 1-6
options, 1-9
packing for moving, 8-34
precautions for moving, A-5
registration, 9-29
shut down for moving, A-5
standard features, 1-6
supplies, A-4
trays, 1-6
turning off, A-5
T
TCP/IP addresses, 2-5
technical support, 1-16
template
Copy to Folder tab, 5-21
creating a scan template, 5-9
creating or editing, 5-21
creating to scan and send images directly to a folder, 5-22
creating with thumbnail image  option, 5-21
deleting, 5-23
Scan to Email tab, 5-21
time delay
for sending a fax, 6-16
transmission print fax report, 6-17
transparencies, 3-30 guidelines, 3-31
images are too light or too dark, 7-11
printing from Tray 1, 3-32
printing from Tray 2, 3, or 4, 3-34
Tray 1
automatic mode, 3-13
dynamic mode, 3-13
loading paper, 3-9
margins, 3-7
mode, 3-13
paper and media types, 3-7
printing custom size paper, 3-56
printing envelopes, 3-38
printing glossy paper, 3-50
printing labels, 3-44
printing transparencies, 3-32
static mode, 3-13 supported paper sizes and weights, 3-7
Tray 2, 3, or 4 loading paper, 3-15
margins, 3-8
paper and media types, 3-8
printing envelopes, 3-40
printing glossy paper, 3-52
printing labels, 3-46
printing transparencies, 3-34
supported paper sizes and weights, 3-8
trays additional, 1-9
options, 1-9
setting the copy default tray, 4-4
troubleshooting
fax problems, 6-25
Online Support Assistant, 9-28
PANTONE colors do not match, 7-13
paper jams, 9-2
PhaserSMART, 1-16
predominate light stripes, 7-10
print quality, 7-6
random light stripes, 7-8
smudges or smears, 7-7
technical support, 1-16
transparency images  are too light or too 
dark, 7-11
turning off the printer, A-5
TWAIN driver
Macintoshimporting scanned images into 
applications, 5-14
Windows importing scanned images into 
applications, 5-12
two-sided printing, 3-26 automatic, 3-26
binding edge options, 3-27
manual, 3-28
selecting, 3-27
U
unacceptable paper and media, 3-5
upgrade kit, 1-9
usage guidelinespaper, 3-4
USB, 2-3
User Guide, 1-16
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