Xerox Phaser 8860MFP User Manual

							
Retrieving Scanned Images
Phaser® 8560MFP/8860M FP Multifunction Printer
5-14
Using the Xerox Scan Utility in a Macintosh OS X Application (TWAIN)
To import images into an application:
1. Open the file in which yo u want to place the image.
2. Select the application’s menu item to acquire  the image. For example, if you are using 
Word to place an image in a document:
a. Select  Insert. 
b. Select  Picture . 
c. Select  From Scanner or Camera . 
d. Select the scanner, and then click the  Acquire button.
The  Scan to Email  and Copy to Folder  tabs on the Xerox Scan  Utility display thumbnails 
of the images. Information about each image,  including the template used, resolution, size 
of the image file, and the profile name and se ttings appears to the right of the thumbnail.
3. Select one or more images to import. Some  applications allow you to select multiple 
images: 
■To select more than one image, hold down the  Command button on your keyboard as 
you select each image. 
■To import all the images in a folder, click the  Select All check box.
4. Click the  Import button. A copy of the image is transf erred to the location selected in your 
application. If you want to delete  the images you selected, click the  Delete button.
 
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Scanning Options
Phaser® 8560MFP/8860M FP Multifunction Printer
5-15
Scanning Options
This section includes:
 ■Setting the Scan Resolution  on page 5-15
■Automatically Suppressing Background Variations on page 5-16
■Setting the Color Mode  on page 5-16
■Setting 1-Sided or 2-Sided Originals  on page 5-17
■Setting the Document Type on page 5-18
■Setting the Original Size on page 5-19
See also:  Managing Scan Templates  on page 5-20
Setting the Scan Resolution
You may want to change the scan resolution depending on the way you plan to use the scanned 
image. Scan resolution affects bo th the size and image quality of the scanned image file. The 
higher the scan resolution, the larger the file size.
 
To select the scan resolution:
1. On the control panel, press the  Scan button.
2. Select 
Scan Resolution, and then press the  OK button.
3. Select one of the following options, and then press the  OK button.
■100x100: Produces the lowest resolu tion and smallest file size.
■200x200: Produces low resolution and a small file size.
■300x300: Produces medium resolution and a medium file size.
 ■400x400: Produces high resolution and a large file size.
■600x600: Produces the highest resolution and largest file size.
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Scanning Options
Phaser® 8560MFP/8860M FP Multifunction Printer
5-16
Automatically Suppressi ng Background Variations
When you are using originals prin ted on thin paper, text or images printed on one side of the 
paper can sometimes be seen on the other side of  the paper. To prevent this from happening in 
your scanned document, and to improve the  quality for two-sided scanned pages, use the 
Auto 
Suppression
 setting on the control panel. This settin g minimizes the sensitivity of the scanner 
to variations in the lig ht background colors.
 
To turn on/off automatic suppression:
1.On the control panel, press the  Scan button.
2. Select 
Auto Suppression, and then press the  OK button.
3. Select either 
On or Off, and then press the  OK button.
 
Note: The factory default is Off.
Setting the Color Mode
You can scan an image in color or in black  and white. Selecting black and white significantly 
reduces the file size of the scanned images. An  image scanned in color will have a larger file 
size than the same image  scanned in black and white.
 
Press the Color Mode  button on the control panel  to change the selection.
 
8860mfp-046
Color 
Mode  Document 
Type  Output 
Quality  2 Sided 
Lighten 
Darken  Reduce 
Enlarge 
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Scanning Options
Phaser® 8560MFP/8860M FP Multifunction Printer
5-17
Setting 1-Sided or 2-Sided Originals
Note: If your system does not have a document feeder, you can manually perform 2-sided 
scanning from the document glass.
When you use the document feeder to scan 2-si ded originals, select a 2-sided option to scan 
both sides of the paper to produc e a multi-page scanned image file.
 
Press the 2-Sided button on the control panel to  change the selection to:
■1 to 1: Scans just one side of the originals. (Factory default value)
■2 to 1: Scans both sides of the originals.
 
8860mfp-047
Color 
Mode  Document 
Type  Output 
Quality  2 Sided 
Lighten 
Darken  Reduce 
Enlarge 
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Scanning Options
Phaser® 8560MFP/8860M FP Multifunction Printer
5-18
Setting the Document Type 
You can optimize the appearance of the scanned ou tput according to the type of information 
contained in the original.
 
Press the  Document Type  button on the control panel to  change the selection to:
■Photo: Optimizes for photograph prints.
■Graphics : Optimizes for constant-colored areas.
■Mixed: Optimizes for magazines and newspapers.
■Te x t: Optimizes for black and  white or colored text.
 
Color 
Mode  Document 
Ty p e   Output 
Quality  2 Sided 
Lighten 
Darken  Reduce 
Enlarge 
8860mfp-049
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Scanning Options
Phaser® 8560MFP/8860M FP Multifunction Printer
5-19
Setting the Original Size
To specify the size of the original:
1. On the control panel, press the  Scan button.
2. Select 
Original Size, and then press the  OK button.
3. Select one of the following options, and then press the  OK button:
■Automatic 
■Document Glass : Each original is prescanned to  determine the size for each page 
in the scan job. Each scanned image is placed in a separate file.
■Document Feeder : Each original is scanned at 8. 5 inches wide by the length of 
paper that feeds through the  document feeder to determine the size for each page 
in the scan job. Each scanned image is placed in a separate file.
■Automatic (1st Page) 
■Document Glass : The first original is prescann ed to determine the size for all 
pages in the scan job. All scanned images are placed in one file.
■Document Feeder : The first original is scanned at 8.5 inches wide by the length 
of paper that feeds through the document fe eder to determine the size for all pages 
in the scan job. All scanned  images are placed in one file.
■: Select a specific paper size to dete rmine the area to be scanned. All 
scanned images are placed in one file.
 
Note: The factory default is Automatic (1st Page).
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Managing Scan Templates
Phaser® 8560MFP/8860M FP Multifunction Printer
5-20
Managing Scan Templates
This section includes:
 ■Creating a Template with  the Thumbnail Image Option  on page 5-21
■Creating a Template to Scan Images Directly to a Folder on page 5-22
■Deleting Templates on page 5-23
You can create scan templates that contain speci fic settings, such as file type, resolution, and 
original size. Templates are created before you  scan images and are only used when scanning 
to your computer. If you want to automatically sa ve the scanned images in a particular folder, 
you also include the folder  information in the template.
 
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Managing Scan Templates
Phaser® 8560MFP/8860M FP Multifunction Printer
5-21
Creating a Template with  the Thumbnail Image Option
To create a new template or edit an existing te mplate with the option to retain thumbnail 
images in the Scan to Ema il or Copy to Folder tabs:
1. Access the Xerox Scan Utility on your computer:
■Windows : Right-click the Xerox Scan Utility ic on on the taskbar, and then select 
Xerox Scan Utility . If the icon does not appear in the taskbar, click  Start, select 
Programs , select Xerox Office Printing , select Scanning , and then select  Xerox 
Scan Utility .
■Macintosh: Click the Xerox Scan Utility icon in the dock.
2. Select the  Scan Settings  tab, and then select the settings you want to use with the 
template:  Color or Black and White , Original Size , Resolution , Original Type , File 
Format , and Sides to Scan .
3. Select the  Preview image in Xerox Scan Utility  option if you want to preview the 
scanned image in the  Scan to Email or Copy to Folder  tabs. From these tabs, you can 
select the appropriate folder or email profile  settings to use with your scanned images. 
4. Select one of the following options:
■To create a new template for the settings  you selected: Enter the name for the new 
template in the  Saved Templates Settings  field.
■To edit an existing template with the settings  you selected: Select a template from the 
list displayed in the  Saved Templates Settings  drop-down list.
5. Click the  Save button to save the settings fo r the new or revised template.
 
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Managing Scan Templates
Phaser® 8560MFP/8860M FP Multifunction Printer
5-22
Creating a Template to Scan  Images Directly to a Folder
To create a template that places scanned  images in a specific folder destination:
1. Access the Xerox Scan Utility on your computer:
■Windows : Right-click the Xerox Scan Utility ic on on the taskbar, and then select 
Xerox Scan Utility . If the icon does not appear in the taskbar, click  Start, select 
Programs , select Xerox Office Printing , select Scanning , and then select  Xerox 
Scan Utility .
■Macintosh: Click the Xerox Scan Utility icon in the dock.
2. Select the  Scan Settings  tab, and then select the settings you want to use with the 
template:  Color or Black and White , Original Size , Resolution , Original Type , File 
Format , and Sides to Scan .
3. Select the  Send image directly to folder  option if you want to send the scanned images 
automatically to a designated folder without  first viewing the images. Enter information in 
the following fields:
a. To enter the base name to be used for nami ng the scanned images, enter a file name in 
the  Base File Name  field. The Xerox Scan Utility adds the base file name to the front 
of the file name.
b. Enter the folder path where you  want to save the file in the Save to Folder field, or 
click the  Browse button to locate the folder.
c. Select one of the following options:
■Leave the  Save a copy in Xerox Scan Utility  option checked. This enables 
thumbnail views of the scanne d images to remain in the Copy to Folder or Scan 
to Email  tabs. This is the default setting.
■The Save a copy in Xerox Scan Utility  option is automatically checked. If you 
only want to save the images to the sp ecified folder, remove the check from the 
check box.
4. Select one of the following options:
■To create a new template for the settings  you selected: Enter the name for the new 
template in the  Saved Templates Settings  field.
■To edit an existing template with the settings  you selected: Select a template from the 
list displayed in the  Saved Templates Settings  drop-down list.
5. Click the  Save button to save the settings fo r the new or revised template.
 
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Managing Scan Templates
Phaser® 8560MFP/8860M FP Multifunction Printer
5-23
Deleting Templates
To delete a template:
1. Access the Xerox Scan Utility on your computer:
■Windows : Right-click the Xerox Scan Utility ic on on the taskbar, and then select 
Xerox Scan Utility . If the icon does not appear in the taskbar, click  Start, select 
Programs , select Xerox Office Printing , select Scanning , and then select  Xerox 
Scan Utility .
■Macintosh: Click the Xerox Scan Utility icon in the dock.
2. Select the  Scan Settings  tab.
3. Select the template you want to delete in the  Saved Template Settings drop-down list.
4. Click the  Delete button.
5. When prompted, confirm that yo u want to delete the file.
 
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