Xerox Phaser 8860MFP User Manual

							
Managing Fax Functions
Phaser® 8560MFP/8860M FP Multifunction Printer
6-21
Enabling or Disabling Junk Fax Prevention
Junk fax prevention allows you to turn off/on printing faxes received from phone numbers in 
the individual speed dial directory.
Using the Control Panel
To turn off/on the junk fax prevention option:
1. On the control panel, press the  System button.
2. Select 
Job Defaults Setup, and then press the  OK button.
3. Select 
Fax Defaults Setup, and then press the  OK button.
4. Select 
Fax Receive Setup, and then press the  OK button.
5. Select 
Junk Fax Prevention, and then press the  OK button.
6. Select one of the following options, and then press the  OK button:
■Off: This option turns off the junk fax prev ention option if it is on. Selecting Off 
enables printing faxes from phone numbers in the individual speed dial directory.
■On: This option turns on the  junk fax prevention option if it is off. Selecting On 
prevents printing faxes from phone numbers in the individual speed dial directory.
 
Using CentreWare IS
To turn off/on the junk fax prevention option:
1. Launch your web browser.
2. Enter your system’s IP address in the browser’s  Address field.
3. Select the  Properties  tab, click to expand the  Fax Settings folder, and then click  Defaults.
4. In the  Fax Receive Setup  section, select an option in the  Junk Fax Prevention field:
■Off: This option turns off the junk fax prev ention option if it is on. Selecting Off 
enables printing faxes from phone numbers in the individual speed dial directory.
■On : This option turns on the junk fax preven tion option if it is off. Selecting On 
prevents printing faxes from phone numbers in the individual speed dial directory.
5. When you are finished making your selection, click the  Save Changes button.
 
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Managing Fax Functions
Phaser® 8560MFP/8860M FP Multifunction Printer
6-22
Printing Fax Reports
Several fax reports are available to provide info rmation about faxing activities, directories, and 
pending jobs. The Activity Report provides in formation about completed fax jobs. The Dial 
Directory Report and the Group Directory Report display information about fax numbers, 
individual, or group recipients. The Pending Jobs  Report provides a list of faxes waiting to be 
sent.
 
Using the Control Panel
To print a fax report:
1. On the control panel, press the  Fax button.
2. Select 
Fax Reports, and then press the  OK button.
3. Select one of the following  reports, and then press the OK button to print the report:
■Activity Report
■Dial Directory Report
■Group Directory Report
■Pending Jobs Report 
See also: 
Printing the Protocol Monitoring Report  on page 6-25
Using CentreWare IS
To print a fax report:
1.Launch your web browser.
2. Enter your system’s IP address in the browser’s  Address field.
3. Select the  Support tab, and then click  Print Fax Reports. The Print Fax Reports screen 
appears displaying five report options:
■Activity Report
■Dial Directory Report
■Group Directory Report
■Pending Jobs Report
■Protocol Monitor Report
4. Select the report you want to print, and th en click the large button on the bottom of the 
screen.
 
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Managing Fax Functions
Phaser® 8560MFP/8860M FP Multifunction Printer
6-23
Inserting Pauses in Fax Numbers
Some fax numbers require one or more  pauses during the dialing sequence. 
To insert pauses in a fax number:
1. On the control panel, press the  Fax button.
2. Select 
Fax To, and then press the  OK button.
3. When entering a fax number using  the alphanumeric keypad, press the  Pause button to 
insert a pause (represented by a comma)  in the fax number where appropriate. 
4. Press the  Start button to send the fax.
 
Changing the Pause Setting
To change the pause setting:
1.On the control panel, press the  System button.
2. Select 
Troubleshooting, and then press the  OK button.
3. Select 
Fax Problems, and then press the  OK button.
4. Select 
Dial Delay, and then press the  OK button. 
5. Follow the onscreen prompts to select a new ti me setting for pause entries, and then press 
the  OK  button. 
 
Note: The factory default is three seconds.
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Managing Fax Functions
Phaser® 8560MFP/8860M FP Multifunction Printer
6-24
Changing Default Settings
Select one of the following methods to chan ge the default settings for the system’s fax 
function.
Using the Control Panel
To change default settings:
1. On the control panel, press the  System button.
2. Select 
Job Defaults Setup, and then press the  OK button.
3. Select 
Fax Defaults Setup, and then press the  OK button.
4. Select one of the following options, and then press the  OK button:
■Fax Send Setup: View or change settings for each  item listed in the Fax Send Setup 
menu, and then press the  OK button.
■Fax Receive Setup: View or change settings for each  item listed in the Fax Receive 
Setup menu, and then press the  OK button.
■Fax Configuration: View or change settings for each item listed in the Fax 
Configuration menu, and then press the  OK button.
 
Using CentreWare IS
To change default settings:
1. Launch your web browser.
2. Enter your system’s IP address in the browser’s  Address field.
3. Select the  Properties  tab, click to expand the  Fax Settings folder, and then click  Defaults.
4. If desired, change the settings in  these options for your fax job:
■Fax Configuration
■Fax Send Setup
■Fax Receive Setup
5. When you are finished making changes, click the  Save Changes button.
 
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Solving Fax Problems
Phaser® 8560MFP/8860M FP Multifunction Printer
6-25
Solving Fax Problems
This section includes:
 ■Configuring the Modem  on page 6-25
■Printing the Protocol Monitoring Report  on page 6-25
■Resetting Fax Options to the Factory Default  on page 6-26
Configuring the Modem
To adjust modem settings:
1.On the control panel, press the  System button.
2. Select 
Troubleshooting, and then press the  OK button.
3. Select 
Fax Problems, and then press the  OK button.
4. Select 
Modem Configuration, and then press the  OK button.
5. Select one or more of the follo wing options, and then press the  OK button:
■Dial Pause: Sets the duration of each pause ente red in a fax number when sending a 
fax.
■Dial Delay: Sets the delay between hearing the  dial tone and the sound of the fax 
number being dialed.
■Max Compression: Sets the highest compression meth od used for both incoming and 
outgoing faxes.
 
Printing the Protocol  Monitoring Report
The Protocol Monitoring Report provides inform ation about the previous fax job as an aid in 
determining fax protocol problems.
To print the report:
1. On the control panel, press the  System button.
2. Select 
Troubleshooting, and then press the  OK button.
3. Select 
Fax Problems, and then press the  OK button.
4. Select 
Protocol Monitor Report, and then press the  OK button to print the report.
 
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Solving Fax Problems
Phaser® 8560MFP/8860M FP Multifunction Printer
6-26
Resetting Fax Options to  the Factory Default
When you reset fax settin gs, all settings are returned to f actory default values. Any incoming 
or outgoing faxes are cancelled or deleted. 
Note: Speed Dial entries and the Co untry and Line ID settings are not affected when you 
select the 
Reset Fax option.
To reset fax options to factory default settings:
1. On the control panel, press the  System button.
2. Select 
Troubleshooting, and then press the  OK button.
3. Select 
Fax Problems, and then press the  OK button.
4. Select 
Reset Fax, and then press the  OK button.
5. Select 
Reset Fax Now, and then press the  OK button.
 
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Phaser® 8560MFP/8860MFP Multifunction Printer
7-1
This chapter includes:
 ■Controlling the Quality of Your Prints 
on page 7-2
■Solving Print-Quality Problems on page 7-6
Print Quality
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Controlling the Quality of Your Prints
Phaser® 8560MFP/8860M FP Multifunction Printer
7-2
Controlling the Quality of Your Prints
This chapter includes:
 ■Selecting a Print-Quality Mode  on page 7-2
■Adjusting Color on page 7-4
The print-quality mode and color
 correction directly control the quality of your prints. The 
print-quality mode and paper type directly co ntrol the print speed. You can change these 
settings in the printer driver or on the control panel.
 
Note: Driver settings override the control panel settings. 
See also: 
Advanced Features Guide  at www.xerox.com/office/8560MFPsupport
 or 
www.xerox.com/office/8860MFPsupport
Selecting a Print-Quality Mode
Print-quality modes available with the  Phaser 8560MFP/8860MFP printer include:
Print-Quality Mode Type of Print Job
Fast Color Fastest full-color mode, useful for many images and previewing your 
work. Rapidly produces review documents; useful for rush jobs. not 
recommended for documents containing small text, fine detail, or large 
areas of bright solid fill.
Standard General-purpose mode for full-color printing. Produces crisp, bright 
prints at high speed. Recommended for vibrant, saturated color prints.
Enhanced Best mode for business presentations. Produces superior text resolution 
and very smooth light colors. This mode takes longer to process and 
print than Standard or Fast Color.
High-Resolution/Photo  Highest-quality mode for color prints. Provides the best detail and 
smoothness for photographic images. Produces highest-quality color 
prints, with the best text resolution and smoothest light colors. This 
mode takes longer to process and print than the other modes. 
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Controlling the Quality of Your Prints
Phaser® 8560MFP/8860M FP Multifunction Printer
7-3
To select the print-quality mode in a supported driver:
 
Note: If your driver does not display the options 
listed in the table above, go to the Xerox 
Drivers and Downloads website to download the latest driver:
■www.xerox.com/office/8560MFPdrivers (Phaser 8560MFP printer)
■www.xerox.com/office/8860MFPdrivers (Phaser 8860MFP printer)
Operating System Steps
Windows Vista, 
Windows 2000, 
Windows XP, or 
Windows Server 2003 1.
Select the  Paper/Output  tab.
2. Select a print-quality mode.
Mac OS X, version 
10.3 and higher 1.
In the  Print dialog box , select  Image Quality  from the drop-down list.
2. Select a print-quality mode from the  Print Quality drop-down list.
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Controlling the Quality of Your Prints
Phaser® 8560MFP/8860M FP Multifunction Printer
7-4
Adjusting Color
The color correction options provide simu lations of different color devices. Automatic is the 
default correction for general image processing . See the following table to determine what 
option you want to use.
 
See also: 
Online Support Assistant at  www.xerox.com/office/8560MFPsupport
 or 
www.xerox.com/office/8860MFPsupport
.
Color Correction  Description
Automatic Applies the best color correction to each graphic 
element: text, artwork, and photographs.
Office Color sRGB Display Approximates the colors on a CRT computer display. 
sRGB Vivid Produces brighter, more saturated colors than sRGB 
Display.
LCD Display Approximates the colors on a LCD computer display.
Press Match SWOP Press Matches Specifications for Web Offset Publications.
Euroscale Press Matches FOGRA glossy paper specification.
Commercial Press Approximates U.S. commercial press target.
SNAP Press Matches Specifications for Newsprint Advertising 
Production. 
Japan Color Matches Japan Color 2001 specification.
ISO Coated Matches FOGRA 27L specification.
ISO Uncoated Matches FOGRA 29L specification.
None Applies no color correction. Use with other color 
management tools, such as ICC (International Color 
Consortium) profiles, ColorSync, or the PANTONE
® 
Color Chart for your printer.
Black and White Converts all colors to shades of gray.
User Printer 
Control Panel 
Setting Uses the color correction set in the printer. The color 
correction can be set using ei
ther the control panel or 
the CentreWare software (if available).
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