Xerox Phaser 8860MFP User Manual

							
Adding Individual and Group Speed Dial Entries
Phaser® 8560MFP/8860M FP Multifunction Printer
6-11
Editing or Deleting a Group Speed Dial Entry
To revise or remove groups:
1. On the control panel, press the  Speed Dial button.
2. Select 
Group, and then press the  OK button. 
3. Select a group name in the list  displayed, and then press the OK button.
4. Select one of the following options:
■Use As Destination: Returns you to the main fax  screen. The selected group is 
displayed in the 
Fax To field. 
■Make Changes: Edits the existing values for this  group. You can change the group 
name or edit the group components, such as adding or removing an individual or 
group entry.
■Remove It: Removes the group from the speed dial directory.
5. To revise or remove the group info rmation, follow the onscreen prompts.
6. Press the  Back button until you are returned to  the main Fax menu screen.
 
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Faxing Multiple Recipients Using Send List
Phaser® 8560MFP/8860M FP Multifunction Printer
6-12
Faxing Multiple Recipients Using Send List 
This section includes:
■Setting Up a Send List of Fax Recipients  on page 6-12
■Viewing or Editing the Send List on page 6-13
Setting Up a Send List of Fax Recipients
You can select one or more recipients when se nding a fax. The Send List fax feature enables 
you to create a list of recipients that incl udes fax numbers, individuals, and groups.
 
Creating a List of Recipients for Sending a Fax
To create a send list of fax numbers, individuals, and/or groups:
1.On the control panel, press the  Send List button.
2. Select one of the following options, and then press the  OK button:
a.
Add Fax Number 
■Select Add Fax Number.
■Using the alphanumeric ke ypad, enter a fax number.
■Press the OK button.
b.
Add Individual (This option appears only if you have saved an entry in the individual 
directory.)
■Select Add Individual.
■Select an individual from the list displayed.
■Press the  OK button. 
c.
Add Group (This option appears only if you have saved an entry in the group 
directory.)
■Select Add Group.
■Select a group from the list displayed.
■Press the  OK button. 
3. Repeat Step 2 to enter additional fax numbers,  individuals, or groups to the send list. 
4. Select 
Done, and then press the  OK button when you are finished adding entries.
5. If desired, select other control  panel options, and then press the  Start button.
 
See also: 
Setting the Fax Destination  on page 6-14
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Faxing Multiple Recipients Using Send List
Phaser® 8560MFP/8860M FP Multifunction Printer
6-13
Viewing or Editing the Send List
Before sending a fax, you may want to verify or  edit the list of recipients you selected for the 
fax. To do this:
1. On the control panel, press the  Send List  button.
2. Select 
View/Edit Send List, and then press the  OK button. A list appears displaying the 
fax numbers, individuals, or groups you have  selected to receive the fax you are sending.
3. To delete an entry from the Send List:
a.Select an entry from the list displayed, and then press the  OK button.
b. Select 
Delete, and then press the  OK button. This option removes the item selected 
and returns you to the Send List. The deleted number, individual or group is no longer 
displayed as a recipient for the fax you are sending.
Note: Select Do Not Delete if you do not want to remove the number, individual or group 
from the Send List. Selecting this option retu rns you to the Send List. No changes are 
made to the list of recipients  for the fax you are sending. 
4.If desired, select other control  panel options, and then press the  Start button to send the 
fax.
 
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Selecting Fax Options
Phaser® 8560MFP/8860M FP Multifunction Printer
6-14
Selecting Fax Options
This section includes:
 ■Setting the Fax Destination  on page 6-14
■Setting the Fax Resolution on page 6-15
■Selecting the Original Size  on page 6-15
■Selecting Auto Suppression  on page 6-15
■Selecting the Starting Rate on page 6-16
■Delay Sending a Fax on page 6-16
Setting the Fax Destination
To set the destination for the current fax:
1. On the control panel, press the  Fax button.
2. Select 
Fax To, and then press the  OK button.
3. Select one of the following options, and then press the  OK button:
■Fax Number: Enables you to enter a fax number or individual or group speed dial 
directory number using the alphanumeric keypad.
■Individual : Enter the number assigned to th e individual in the individual 
directory, and then press the  Start button.
■Group : Press the  # button, enter the number assign ed to the group in the group 
directory, and then press the  Start button.
■Speed Dial: Enables you to select an individual or group entry.
■Send List: Enables you to send the fax to a list of selected recipients.
 
Note: Press any key on the alphanumeric keypad to view the Fax Number item.
 
See also: 
Sending a Fax from the Printer  on page 6-2
Adding an Individual  on page 6-6
Adding a Group  on page 6-8
Faxing Multiple Recipients Using Send List  on page 6-12
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Selecting Fax Options
Phaser® 8560MFP/8860M FP Multifunction Printer
6-15
Setting the Fax Resolution
To set the fax resolution:
1. On the control panel, press the  Fax button.
2. Select 
Resolution, and then press the  OK button.
3. Select an option from the list di splayed, and then press the OK button.
 
Note: The factory default is Fine.
Selecting the Original Size
To select the size of the original for the fax:
1. On the control panel, press the  Fax button.
2. Select 
Original Size, and then press the  OK button.
3. Select one of the following options, and then press the  OK button:
■Automatic 
■Document Glass : Each original is prescanned to  determine the size for each page.
■Document Feeder: Each original is scanned at 8. 5 inches wide by the length of 
paper that feeds through the  document feeder to determine the size for each page.
■: Select a specific paper size from the list displayed.
 
Note: The factory default is Automatic.
Selecting Auto Suppression
When you are using originals printed on thin pape r, images printed on one side of the paper 
can sometimes be seen on th e other side of the paper. 
To prevent this from happening in your fax document, select the 
Auto Suppression setting on 
the control panel:
1. On the control panel, press the  Fax button.
2. Select 
Auto Suppression, and then press the  OK button.
3. Select 
On, and then press the  OK button. 
 
Note: The factory default is Off.
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Selecting Fax Options
Phaser® 8560MFP/8860M FP Multifunction Printer
6-16
Selecting the Starting Rate
Select the highest starting rate unless the fax de stination for the fax you are sending has special 
requirements.
To select the transmission speed for a fax:
1. On the control panel, press the  Fax button.
2. Select 
Starting Rate, and then press the  OK button.
3. Select an option from the list di splayed, and then press the OK button.
 
Delay Sending a Fax
To send a fax at a specified time (within 24 hours):
1. On the control panel, press the  Delayed Send button.
2. Select 
Send later, and then press the  OK button.
3. Select the time to send the fax:
■Hour to send: Select a number from 0 to 23, and then press the  OK button.
■Minute to send: Select a number from 0 to 59, and then press the  OK button.
4. Select one of the following options on the 
Time to send screen: 
■Select OK to accept the delayed send time. 
■Select Change to change the delayed send time.  Follow the prompts to revise the 
delayed send time.
5. If desired, select other control  panel options, and then press the  Start button. The fax is 
scanned and saved to be sent at the time you specified.
 
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Managing Fax Functions
Phaser® 8560MFP/8860M FP Multifunction Printer
6-17
Managing Fax Functions
This section includes:
■Printing a Transmission Report  on page 6-17
■Enabling or Disabling Secure Faxes  on page 6-18
■Printing or Clearing Secure Faxes on page 6-19
■Clear Pending Faxes on page 6-20
■Enabling or Disabling Junk Fax Prevention  on page 6-21
■Printing Fax Reports on page 6-22
■Inserting Pauses in Fax Numbers  on page 6-23
■Changing Default Settings on page 6-24
Printing a Transmission Report
Set a default option for printing a fax transmissi on report, and then turn on/off printing the 
transmission repo rt for each job.
To select a default option for pr inting a fax transmission report: 
1. On the control panel, press the  System button.
2. Select 
Job Defaults Setup, and then press the  OK button.
3. Select 
Fax Defaults Setup, and then press the  OK button.
4. Select 
Fax Send Setup, and then press the  OK button.
5. Select 
Transmission Report, and then press the  OK button.
6. Select one of the following options, and then press the  OK button:
■Always: A transmission report is always printed.
■Never: A transmission report is never printed.
■Error Only: A transmission report is only printe d when an error occurs with the fax 
transmission.
 
Note: The factory default is Error Only.
To turn on/off printing a transmissi on report for a specific fax job:
1. On the control panel, press the  Fax button.
2. Select 
Transmission Report, and then press the  OK button.
3. Select one of the following options, and then press the  OK button.
■On: Select this option to print a transm ission report. This option overrides the Never 
or 
Error Only options in Step 6 above.
■Off: Select this option to prevent printing a tr ansmission report unless there is an error, 
and the default set in Step 6 above is 
Error Only.
 
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Managing Fax Functions
Phaser® 8560MFP/8860M FP Multifunction Printer
6-18
Enabling or Disabling Secure Faxes
Additional security may be set for receiving faxe s. When the Secure Fax option is enabled, a 
password is required before faxes can be printed or removed.
To enable or disable a Secure Receive fax:
1. On the control panel, press the  System button.
2. Select 
Job Defaults Setup, and then press the  OK button.
3. Select 
Fax Defaults Setup, and then press the  OK button.
4. Select 
Fax Receive Setup, and then press the  OK button.
5. Select 
Secure Receive, and then press the  OK button.
6. Select one of the following options, and then press the  OK button:
■Off: This option turns off the se cure fax receive option if it is on. Follow the onscreen 
prompts to enter a four-digit numeric password.
■On: This option turns on the secure fax receiv e option if it is off. Follow the onscreen 
prompts to enter a numeric password. 
7. If you want to change your password, select 
Change Secure Receive Password, and 
then press the  OK button. Follow the onscreen prompts to enter the current password and 
then enter the new password you want to use.
 
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Managing Fax Functions
Phaser® 8560MFP/8860M FP Multifunction Printer
6-19
Printing or Clearing Secure Faxes
If the Secure Fax option is enabled, you must enter your numeric password to print or clear a 
received fax:
Using the Control Panel
To print or clear all secure faxes:
1. On the control panel, press the  Fax button.
2. Select one of the following options, follow  the onscreen prompts, and then press the 
OK  button:
■Print Secure Faxes: You can print and delete all rece ived faxes after you enter your 
numeric password.
■Clear Secure Faxes: You can clear all received faxes after you enter your numeric 
password.
3. When prompted, enter your four-digit password, and then press the  OK button.
 
Using CentreWare IS
To print or clear a secure fax:
1. Launch your web browser.
2. Enter your system’s IP address in the browser’s  Address field.
3. Select the  Jobs tab, and then click  Clear Fax Received Jobs .
4. Click the  Clear Fax Received Jobs  button to remove all received faxes. 
5. When prompted, enter your four-digit password, and then press the  OK button.
 
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Managing Fax Functions
Phaser® 8560MFP/8860M FP Multifunction Printer
6-20
Clear Pending Faxes
You can view the faxes waiting to be sent. If needed, you can clear one or more faxes.
Using the Control Panel
To clear pending faxes:
1. On the control panel, press the  Fax button.
2. Select 
Clear Pending Faxes, and then press the  OK button.
3. Select 
Pending Jobs Report, and then press the  OK button. The Pending Jobs Report 
prints.
4. Select one of the following options, and then press the  OK button:
■Clear All: Deletes all fax jobs waiting to be sent.
■Clear One: Enter the job number from the Pending Jobs report for the fax you want to 
remove.
 
Using CentreWare IS
To clear pending faxes:
1. Launch your web browser.
2. Enter your system’s IP address in the browser’s  Address field.
3. Select the  Jobs tab, and then click  Clear Fax Pending Jobs .
4. Select one of the following options:
■Clear All Pending Fax Job s: Deletes all fax jobs waiting to be sent.
■Clear One Pending Fax Job : In the Job ID from the Pending Jobs Report  field, 
enter the job number from the  Pending Jobs report for the fax you want to remove. 
5. Click the  Clear Fax Job(s)  button to remove the faxes you selected.
 
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