Xerox Phaser 8860MFP User Manual

							
Adjusting Copying Options
Phaser® 8560MFP/8860M FP Multifunction Printer
4-14
Printing Posters
The poster option enables you to copy one origin al onto several pages that can be assembled 
into a poster. The current re duce/enlarge setting is applied.
To select the poster option:
1. On the control panel, press the  Copy button.
2. Select 
Poster, and then press the  OK button.
3. Select one of the following options:
■On: Turns on poster printing.
■Off: Turns off poster printing.
See also:  Reducing or Enlarging the Image  on page 4-9
Printing Multiple Images  on a Sheet (N-Up) on page 4-13
Repeating Images on a Sheet
You can have several copies of one original imag e copied onto one side of a sheet of paper. 
This is useful when you want to ma ke multiple copies of a small image.
To have the image repeated on a sheet:
1. On the control panel, press the  Copy button.
2. Select 
Repeat Image, and then press the  OK button.
3. To repeat the image in several rows: 
a.Select 
Rows, and then press the  OK button.
b. Select a number from 
1 to 10, and then press the  OK button.
4. To repeat the image in several columns:
a.Select 
Columns, and then press the  OK button.
b. Select a number from 
1 to 10, and then press the  OK button.
Note: The factory default is Off (1 row and 1 column).
Centering the Image
You can automatically center the copy image on  the page, or within each area of a page that 
has multiple copy images (N-Up). 
To center the image:
1. On the control panel, press the  Copy button.
2. Select 
Auto Center, and then press the  OK button. 
3. Select 
On (to automatically center the image) or Off, and then press the  OK button. 
 
Note: The factory default is Off. 
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Adjusting Copying Options
Phaser® 8560MFP/8860M FP Multifunction Printer
4-15
Shifting the Image
In some cases, you may want to change th e placement of the image on the copy page.
To change image placement:
1. On the control panel, press the  Copy button.
2. In the menu, select 
Margin Shift, and then press the  OK button. 
3. To increase the margin on  the long edge of the copy:
a. Select 
Long Edge, and then press the  OK button.
b. Select a number from 
0 through 2.0 inches (in 0.1 inch increments) or from 0 through 
50 mm (in 1 mm increments), and then press the  OK button.
4. To increase the margin on the short edge of the copy:
a.Select 
Short Edge, and then press the  OK button.
b. Select a number from 
0 through 2.0 inches (in 0.1 inch increments) or from 0 through 
50 mm (in 1 mm increments), and then press the  OK button.
When you select margin shift op tions, a page icon with arrows indicating the direction that the 
image shifts appears on the right si de of the control panel display. 
 
Note: The factory default is Off (long edge margin of 0 and short edge margin of 0).
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Adjusting Copying Options
Phaser® 8560MFP/8860M FP Multifunction Printer
4-16
Output Adjustments
You can change the following output adjustment settings:
■Collating Copies  on page 4-16
■Making Copy Documents with Covers  on page 4-16
■Using Blank Separation Pages on page 4-17
Collating Copies
When you make several copies of a multi-page  document, you can collate the output. For 
example, if you are making three single-sided  copies of a six-page document, the copies are 
printed in this order when you select collated:
1, 2, 3, 4, 5, 6, 1, 2, 3, 4, 5, 6, 1, 2, 3, 4, 5, 6
If you select uncollated, the copi es are printed in this order:
1, 1, 1, 2, 2, 2, 3, 3, 3, 4, 4, 4, 5, 5, 5, 6, 6, 6
 
To select a collating option:
1. On the control panel, press the  Copy button.
2. Select 
Collate, and then press the  OK button.
3. Select 
On, Off, or Auto, and then press the  OK button.
 
Note: The factory default is Auto.
Making Copy Documents with Covers
You can print the first and/or last pages of your copy job on paper from a diffent tray. That tray 
could contain colored paper or card stock.
To select the type of covers and the tray to use for the cover paper:
1. On the control panel, press the  Copy button.
2. Select 
Covers, and then press the  OK button.
3. Select one of the following options, and then press the  OK button.
■Off: Prints all pages of your copy job on the same paper.
■Front: Prints the first page of your copy job on paper from another tray.
■Back: Prints the last page of your copy job on paper from another tray.
■Front & Back: Prints the first and last pages of your copy job on paper from another 
tray.
4. Select a tray to use for the cover pages, and then press the  OK button.
When you select cover pages, the right side of the control panel screen displays a cover 
page icon. 
 
Note: The factory default is Off.
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Adjusting Copying Options
Phaser® 8560MFP/8860M FP Multifunction Printer
4-17
Using Blank Separation Pages
When you create copies on transparencies or other special media, you can insert blank 
separation pages between each copy. 
To turn on blank separation pages:
1. Select the tray that contains the me dia you want to use for the copies.
2. On the control panel, press the  Copy button.
3. Select 
Blank Separators, and then press the  OK button.
4. Select 
On to insert a blank separation page between every page of the copy job. The Off 
option does not insert separation pages between your copies. 
5. Select the tray to use for the blank separators, and then press the  OK button.
 
Note: The factory default is Off.
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Adjusting Copying Options
Phaser® 8560MFP/8860M FP Multifunction Printer
4-18
Advanced Copying
You can change the following  advanced copying options:
■Copying Books on page 4-18
■Creating Booklets  on page 4-19
Copying Books
When copying a book, magazine, or pamphlet, you  can copy both the left and right pages as a 
separate image or you can copy only the left or right page.
Note: You must use the document glass to make co pies from books, magazines, or pamphlets.
 1.On the control panel, press the  Copy button.
2. Select 
Book Copy, and then press the  OK button.
3. Select one of the following options, and then press the  OK button.
■Off: Copies an open book as one image. 
■Both Pages: Copies the left and the right page s of an open book as two images.
■Left Page Only: Copies only the left page of an open book.
■Right Page Only: Copies only the right page of an open book.
When you select Book Copy, 
Gutter Erase is displayed with the appropriate icon. 
4. Select one of the following m easurements for the gutter (the  distance between the left and 
right pages), and then press the  OK button:
■A value from 0.0 to 2.0 inches (in 0.1 inch increments).
■A value from 0 to 50 mm (in 1 mm increments).
 
Note: The factory default is Off.
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Adjusting Copying Options
Phaser® 8560MFP/8860M FP Multifunction Printer
4-19
Creating Booklets
You can copy two document pages onto each side  of a sheet of paper in the correct order so 
that you can fold the copy pages into a boo klet. The size of the images are reduced 
proportionally to fit on the co py pages. You can combine this feature with the Book Copy 
option to reproduce bound documents.
To select booklet copies:
1. On the control panel, press the  Copy button.
2. Select 
Create Booklet, and then press the  OK button.
3. Select one of the following options, and then press the  OK button.
■Off: Does not create a booklet.
■1-Sided Original: Creates a booklet from 1-sided originals.
■2-Sided Original: Creates a booklet from 2-sided originals.
When you select a booklet option, the right side of the control panel screen displays a booklet 
icon. When you create a booklet,  the output is automatically collated and set to 2-sided with no 
blank separators.
The system does not print  the copies until it has scanned all of the originals.
 
Note: The factory default is Off.
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Managing Copy Functions
Phaser® 8560MFP/8860M FP Multifunction Printer
4-20
Managing Copy Functions
This section includes:
■Setting the Print Job Interrupt Option  on page 4-20
■Using a Color Copy Password on page 4-20
Setting the Print Job Interrupt Option
Print and fax jobs are normally interrupted  when users make copies. Printing or faxing 
continues while the system scans th e originals. When the copies are ready to print, the print or 
fax job pauses, the copies print, an d then the print or fax job resumes.
Set the print interrupt op tion at the control panel.
1. On the control panel, press the  System button.
2. Select 
General Setup, and then press the  OK button.
3. Select 
System Controls, and then press the  OK button.
4. Select 
Print Job Interrupt, and then press the  OK button.
5. Select one of the following options, and then press the  OK button:
■On: Interrupts print jobs  when you make copies.
■Off: Allows print jobs to fini sh before printing copies.
 
Note: The factory default is On.
Using a Color Copy Password
You can set a password to limit access to the colo r copy function. The system prompts users to 
enter the password when they press the  Color Mode button to select color copies. 
Use the control panel to enable, disabl e, or change the color copy password.
1. On the control panel, press the  Copy button.
2. Select 
Color Copy Password, and then press the  OK button.
3. Select one of the following options, and then press the  OK button:
■Enable Password: Sets a color copy password.  At the prompt, use the numeric 
keypad to enter a 4-digit password. 
■Disable Password: Allows color copies without a  password. At the prompt, use the 
numeric keypad to enter the current color copy password.
■Change Password: Changes the existing color copy password. At the prompt, use the 
numeric keypad to enter the current  color copy password, press the OK button, and 
then enter a new 4-digit password.
Note: The Disable and Change Password options are only available when a password has 
already been enabled. The 
Enable Password option disappears once you have set a password.
 
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Phaser® 8560MFP/8860MFP Multifunction Printer
5-1
This chapter includes:
■Overview 
on page 5-2
■Basic Scanning  on page 5-3
■Retrieving Scanned Images  on page 5-7
■Scanning Options on page 5-15
■Managing Scan Templates  on page 5-20
■Managing Folder and Email Profiles  on page 5-24
■Managing Files and Scanning Policies  on page 5-27
■Calibrating the Scanner on page 5-31
See also:  Using the Scanner (Windows) tutorial at  www.xerox.com/office/8560MFPsupport
 or 
www.xerox.com/office/8860MFPsupport
Using the Scanner (Mac intosh) tutorial at www.xerox.com/office/8560MFPsupport or 
www.xerox.com/office/8860MFPsupport
Note: Some of the features descri bed in this chapter may not be available on your system 
configuration.
Scanning
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Overview
Phaser® 8560MFP/8860M FP Multifunction Printer
5-2
Overview
The scanning procedure used with the Phaser 8560MFP/8860MFP printer differs from that of 
desktop scanners. Because the pro duct is normally connected to a network rather than directly 
to a single computer, you select a destina tion for the scanned image at the printer. 
You can store scanned images on the Phaser 8560MFP/8860MFP printer’s hard drive in either 
the Public Folder or a private folder. You can also  scan images directly to your computer where 
they can be placed in folders, attached  to email, or imported into applications.
Note: Print, copy, and fax jobs can print while you  are scanning originals or retrieving files 
from the Phaser
 8560MFP/8860MFP printer hard drive.
Installing the Scan Driver
If you plan to import scanned images directly in to an application (such as Photoshop or Word), 
or scan images directly to your computer , you must install the Xerox scan driver.
Xerox provides scan drivers for the Windows an d Macintosh operating systems along with the 
printer drivers on the  Software and Documentation CD-ROM  that came with your system. 
Xerox scan drivers can also be found on  the Xerox Drivers and Downloads website:
■www.xerox.com/office/8560MFPdrivers (Phaser 8560MFP printer)
■www.xerox.com/office/8860MFPdrivers (Phaser 8860MFP printer) 
To install the scan driver from the Software and Documentation CD-ROM : 
1. Insert the CD-ROM into your computer’s CD-ROM drive. 
Note: For Windows operating systems, if th e installer does not launch, click Start, click 
Run , and then type: < CD drive>:\INSTALL.EXE  in the Run window.
2.Select your desired language from the list.
3. Click the  Install Drivers  link.
4. Click the  Install Printer and Scan Drivers  link or the Install Scan Drivers  link, and then 
follow the onscreen instructions to install the drivers.
 
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Basic Scanning
Phaser® 8560MFP/8860M FP Multifunction Printer
5-3
Basic Scanning
This section includes:
 ■Scanning Originals at the Printer  on page 5-4
■Using Walk-Up Scanning on page 5-6
Note: For additional scanning inform ation, print the Scanning Guide. On the control panel, 
press the  Scan button, select 
Scanning Guide, and then press the  OK button to print the 
guide.
Follow the steps below for your Phaser 8560M FP/8860MFP printer to scan images at the 
control panel. To clear the settings  from the previous job, press the Clear All button.
Document Feeder
Insert originals  faceup with the  top of the page 
entering the feeder first. Adjust the paper 
guides so they fit against the originals. Document Glass
Lift the document feeder 
or the document glass 
cover, and then place the original  facedown on 
the  back , left  corner of the document glass.
8860mfp-045
8860mfp-044
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