Xerox Phaser 6180MFP User Manual

							Managing the Printer
Phaser® 6180MFP Multifunction Printer 
11-6
Managing the Printer
This section includes:
■Checking or Managing the Printer with CentreWare IS on page 11-6
■Checking Printer Status with PrintingScout (Windows) on page 11-7
■Checking Printer Status Through E-mail on page 11-7
Checking or Managing the Printer with CentreWare IS
When the printer is installed in a TCP/IP environment, you can check printer status and 
configure settings using a web browser on a network computer. You can also use 
CentreWare IS to check the remaining volume of consumables and the paper loaded in this 
printer.
Note: When using the printer as a local printer, you cannot use CentreWare IS. For details 
about checking the status of a local printer, refer to 
Checking Printer Status with PrintingScout 
(Windows) on page 11-7.
Starting CentreWare IS
Use the following procedure to start CentreWare IS.
1.Launch your web browser.
2.Enter the printer’s IP address in the browser’s Address field.
The CentreWare IS screen appears.
Using Online Help
For details regarding the items that can be set in each CentreWare IS screen, click the Help 
button to display the Online Help.
Note: Clicking the Help button displays the online manual on the Xerox website.
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							Managing the Printer
Phaser® 6180MFP Multifunction Printer 
11-7
Checking Printer Status with PrintingScout (Windows)
PrintingScout is a tool that is installed with your Xerox printer driver. It automatically checks 
the printer status when you send a print job. PrintingScout can check the paper size that is 
loaded into the trays, the status of the output tray, and the remaining amount of consumables, 
such as print cartridges.
Starting PrintingScout
Double-click the PrintingScout icon on the taskbar or right-click the icon and select Select 
Printer.
If the PrintingScout icon is not displayed on the taskbar, open PrintingScout from the Start 
menu:
1.From the Start menu, select Programs > Xerox Office Printing > PrintingScout >  
Activate PrintingScout.
2.The Select Printer screen appears.
For details about the functions of PrintingScout, refer to the Online Help.
Checking Printer Status Through E-mail
When connected in a network environment where sending and receiving of e-mail is possible, 
the printer can send an e-mail report to specified e-mail addresses containing the following 
information:
■The network settings and the printer status
■The error status which has occurred on the printer
Setting the E-mail Environment
Activate CentreWare IS. On the Properties tab, configure the following settings according to 
your e-mail environment. After configuring the settings on each screen, always click Apply, 
and then turn off/on the printer to reboot. For details about each item, refer to the Online Help 
for CentreWare IS.
Item Item to be configured Description
E-mail AlertsRecipients E-mail 
AddressSet the e-mail address to which notices about 
changes in printer status or errors are sent.
Notification Items Set the contents of the notices to send in the 
e-mail.
Por t StatusStatusMessenger Select Enable.
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							Managing the Printer
Phaser® 6180MFP Multifunction Printer 
11-8
Checking the Printer Status with E-mail
This section describes cautions when sending e-mail to the printer to check the printer status.
■You can specify any title for the e-mail when checking the printer status or changing the 
printer settings.
■Use the commands described in the next section to create the text of the e-mail.
Protocol Settings > 
E-mailPrinters E-mail 
Address, 
SMTP Server Address,
SMTP Server Port 
Number, 
E-mail Send 
Authentication,
Login Name, 
Password, 
SMTP Server 
Connection Status,
POP3 Server Address,
POP3 Server Port 
Number, 
Login Name,
Password,
POP3 Server Check 
Interval,
APOP Settings,
POP3 Server 
Connection StatusSelect appropriate settings for sending and 
receiving e-mail.
Permitted E-mail 
AddressWhen setting the permission for checking 
information and changing the settings for an e-mail 
address, input the e-mail address that is permitted 
to receive the e-mail. If no address is input here, 
the printer receives e-mails from all users.
Password When setting the password for access to the 
printer (both read only and read/write), check the 
Use Password check box to set the password. Item Item to be configured Description
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							Managing the Printer
Phaser® 6180MFP Multifunction Printer 
11-9
Commands That Can Be Used in E-mail Text
Use each command according to the following rules:
■Prefix all commands with “#”, and specify the #Password command at the top of the 
e-mail.
■Command lines without “#” are ignored.
■Write one command on each line and separate each command and parameter with a space 
or a tab.
When the same command is written two or more times in one e-mail, the second and 
subsequent commands are ignored.
Example of Commands
1.When the read only password is “ronly”, and to check the printer status:
#Password ronly
#Status
2.When the full access password is “admin”, and to set the recipient e-mail address to 
“[email protected]”:
#Password admin
#SetMsgAddr [email protected]
3.When the full access password is “admin”, and to set the recipient e-mail address to 
“[email protected]”, then confirm the setting result on the network settings list:
#Password admin
#SetMsgAddr [email protected]
#NetworkInfo
Note: Describe the “#SetMsgAddr” command before the “#NetworkInfo” command. If 
they are written in reverse, the information retrieved by the “#NetworkInfo” command and 
the result of executing the “#SetMsgAddr” command may differ.
Command Parameter Description
#Password Password Use this command at the top of the e-mail when a password 
for read only or full access is set. You can omit this command 
when the password is not set.
#NetworkInfo Set this when you want to check information on the network 
settings list.
#Status Set this when you want to check the printer status.
#SetMsgAddr Recipient E-mail 
addressUse this command to specify the e-mail address to which 
e-mail reports are sent to. This command can only be used 
when the full access password is specified by the #Password 
command.
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							Checking Page Counts
Phaser® 6180MFP Multifunction Printer 
11-10
Checking Page Counts
The total number of printed pages can be checked at the control panel. Three meters are 
available: Total Impressions, Color Impressions, and Black Impressions. 
The billing meter counts the number of pages printed properly. Single side print (including 
N-up) is counted as one impression, and 2-sided print (including N-up) is counted as two. 
During duplex printing, if an error occurs after one side is printed properly, it is counted as 
one.
When printing color data, that has been converted by using ICC profile on an application, with 
the Color (Auto) setting, the data is printed by color even if it seems to be black and white data 
on the monitor. In that case, Color Impressions is increased.
When doing 2-sided printing, a blank page may be inserted automatically depending on the 
settings of the application. In this case, the blank page is counted as one page.
Use the following procedure to check a meter:
1.Press the System button.
2.Press either the Up Arrow or Down Arrow button until 
Billing Meter is displayed, and 
then press the Forward Arrow or OK button.
3.Press the Up Arrow or Down Arrow button until the desired meter is displayed.
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							Moving the Printer
Phaser® 6180MFP Multifunction Printer 
11-11
Moving the Printer
Use the following procedure when moving the printer.
To view precautions and guidelines for safely moving your printer, see User Safety on 
page 1-2.
The printer, configured with the optional accessories, paper trays, consumables and paper, 
weighs 41 kg (90 lb.). When moving the equipment, make sure that there are two or more 
persons carrying it.
When lifting the printer, be sure to observe the following points. Failure to do so may cause the 
printer to fall and result in injuries.
Two persons, one facing the front of the printer (control panel) and the other facing the back, 
should firmly grip the recessed areas on the bottom part of both sides of the printer. Never try 
to lift the printer by gripping any other areas.
Note: The front side of this printer is heavier than the rear. Take note of this difference in 
weight when moving the printer.
6180mfp-043
41 kg
90 lb.
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							Moving the Printer
Phaser® 6180MFP Multifunction Printer 
11-12 1.Turn off the printer.
2.Disconnect the power cord, interface cable, and any other cables.
Warning: To prevent electric shock, never touch the power plug with wet hands. When 
removing the power cord, make sure that you pull the plug and not the cord. Pulling the 
cord can damage it, which can lead to fire or electrical shock.
6180mfp-052
6180mfp-001
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							Moving the Printer
Phaser® 6180MFP Multifunction Printer 
11-13 3.Set the scan bar lock switch to the locked position.
4.Remove any paper in the output tray and return the paper stopper to its original position.
5.Remove any paper in the Tray 1 (MPT), and then close the front cover. Keep the paper 
wrapped and away from humidity and dirt.
6180mfp-064
6180mfp-053
6180mfp-054
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							Moving the Printer
Phaser® 6180MFP Multifunction Printer 
11-14 6.Pull out the paper tray from the printer and remove any paper in the tray, and then reinstall 
the tray. Keep the paper wrapped and away from humidity and dirt.
7.Lift the printer and move it gently.
Note: If the printer is to be moved over a long distance, the print cartridges should be 
removed to prevent toner from spilling and the printer should be packed inside a box.
8.After transporting the printer:
■Unlock the scan bar lock switch.
■Adjust the color registration before using it.
See also: 
Color Registration on page 10-25
6180mfp-028
6180mfp-042
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							Phaser® 6180MFP Multifunction Printer 
Index-1
Index
Numerics
2-sided printing, 5-23
automatic, 5-23
binding edge options, 5-24
selecting, 5-24
A
activity report, 8-17
adding
an individual, 8-6
individual speed dial entry, 8-6
address book
creating fax group, 8-8
editing groups, 8-9
Address Book Editor, 3-3
adjusting
copies, 6-12
admin menu
address book, 9-8
admin reports, 9-19
fax settings, 9-13
maintenance, 9-18
network settings, 9-10
parallel settings, 9-12
print language, 9-8
scan to e-mail, 9-19
secure settings, 9-18
system settings, 9-15
USB settings, 9-12
administrator
password, 3-2
alphanumeric keypad, 8-4, 9-21
alphanumeric keypad symbols, 9-21
applications
importing scanned images, 7-15
AutoIP
manually setting the printer’s IP 
address, 4-8
setting the printer’s IP address 
dynamically, 4-7
automatic
2-sided printing, 5-23automatically setting the printer’s IP address 
(Windows only), 4-6
available printer drivers, 4-10
B
background
color
see images through thin paper 
originals, 7-20
basic
copying, 6-2
billing meters, 9-8
total printed pages, 11-10
binding edge printing options, 5-24
black and white
selecting for scanning, 7-18
buttons, 2-7
entering pauses in phone numbers, 8-4
inserting characters, 8-4
one touch, 2-6
using the Pause control panel button, 8-4
C
caution symbols, 1-8
CentreWare IS
changing or modifying the printer’s IP 
address, 4-9
checking status, 2-11
creating password, 3-2
enabling DHCP, 4-7
managing printer, 11-6
online help for, 11-6
overview, 3-2
password, 3-2
setting the printer’s IP address 
dynamically, 4-7
starting, 11-6
changing the IP address using 
CentreWare IS, 4-9
characters
inserting in names and numbers, 8-4
checking printed pages
how to check the meter, 11-10
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