Xerox Phaser 6180MFP User Manual

							Adjusting Copying Options
Phaser® 6180MFP Multifunction Printer 
6-11
Setting the Copy Margins
You can set the copy margins and enable the margin settings for all copies, or you can enable 
them for individual copy jobs only.
Setting the Margins
1.On the control panel, press the System button.
2.Select 
Default Settings, and then press the OK button.
3.Select 
Copy Defaults, and then press the OK button.
4.Select 
Margin Width, and then press the OK button.
5.Select the margin that you would like to change, and then press the OK button.
6.Use the Up Arrow or Down Arrow button to adjust the margin, and then press the 
OK button.
7.Repeat the steps for other margins, and then press the Exit button.
8.You can now use the margin settings for a single copy job, or you can enable the margin 
settings for all jobs. To use the margin settings for a single job, see Copying with the 
Margin Settings Enabled for a Single Job on page 6-11. To enable the margin settings for 
all copy jobs:
a.Select 
Margin, and press the OK button.
b.Select 
On, and then press the OK button.
The Margin setting is now enabled for all copy jobs.
Note: The margin width is only enabled when copying from the document glass.
Copying with the Margin Settings Enabled for a Single Job
1.Place the document to be copied on the document glass.
2.On the control panel, press the Copy button.
3.Select 
Margin, and then press the OK button. 
4.Select 
On, and then press the OK button.
5.Press the Start button to begin copying.
 
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							Adjusting Copying Options
Phaser® 6180MFP Multifunction Printer 
6-12
Output Adjustments
You can change the following output adjustment settings:
■Collating Copies on page 6-12
■Output Quality on page 6-12
Collating Copies
When you make several copies of a multi-page document, you can collate the output. For 
example, if you are making three single-sided copies of a six-page document, the copies are 
printed in this order when you select collated:
1, 2, 3, 4, 5, 6, 1, 2, 3, 4, 5, 6, 1, 2, 3, 4, 5, 6
If you select uncollated, the copies are printed in this order:
1, 1, 1, 2, 2, 2, 3, 3, 3, 4, 4, 4, 5, 5, 5, 6, 6, 6
 
To select a collating option:
1.On the control panel, press the Copy button.
2.Select 
Collated, and then press the OK button.
3.Select 
Uncollated or Collated, and then press the OK button.
 
Note: The factory default is Uncollated.
Output Quality
The following table describes the two output-quality modes:
To change the output-quality mode:
1.On the control panel, press the Copy button.
2.Select 
Output Quality, and then press the OK button.
3.Select either 
Standard or Enhanced, and then press the OK button.
Note: The factory default is Standard.
Output-Quality Mode Type of Copy Job
Standard General-purpose mode for copies. Produces crisp, 
bright copies at high speed. 
Enhanced Best mode for high quality copies. Produces very 
smooth accurate colors. This mode takes longer to 
process and print than Standard mode.
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							Phaser® 6180MFP Multifunction Printer 
7-1 This chapter includes:
■Scanning Overview on page 7-2
■Installing the Scan Driver on page 7-3
■Loading Documents for Scanning on page 7-4
■Scanning to a USB Connected Computer on page 7-5
■Scanning to a Computer on a Network on page 7-6
■Scanning to Email on page 7-11
■Scanning to a FTP Server on page 7-13
■Scanning Images into an Application on page 7-15
■Adjusting Scanning Options on page 7-18
See also: 
Printer Management Software on page 3-1
Scanning tutorials (English Only) www.xerox.com/office/6180MFPsupport
 
Scanning 
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							Scanning Overview
Phaser® 6180MFP Multifunction Printer 
7-2
Scanning Overview
You can connect your Phaser 6180MFP printer through Ethernet, USB, or both at the same 
time. The available features for each connection type are shown in the following table.
See also: 
Printer Management Software on page 3-1
Connection Type Available Scanning Features
USB When connected via USB you can:
■Scan an image into an application.
■Scan an image to a folder on the computer.
Ethernet When connected via Ethernet you can:
■Scan to a computer on the network.
■Scan to an FTP server.
■Scan to email.
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							Installing the Scan Driver
Phaser® 6180MFP Multifunction Printer 
7-3
Installing the Scan Driver
If you plan to import scanned images directly into an application (such as Photoshop or Word), 
or scan images directly to your computer, you must install the Xerox scan driver.
Note: On the Macintosh operating system, the scan driver is installed when the printer driver 
is installed. No additional steps are required.
Xerox provides scan drivers for the Windows and Macintosh operating systems along with the 
printer drivers on the Software and Documentation CD-ROM that came with your printer. 
Xerox scan drivers can also be found on the Xerox Drivers and Downloads website at 
w
ww.xerox.com/office/6180MFPdrivers.
Installing the Windows Scan Driver over USB
1.Ensure the printer is turned on and connected to your computer with a USB cable.
2.Click Cancel for each of the first two times you see the Found New Hardware Wizard.
3.Insert the Software and Documentation CD-ROM into your computer’s CD-ROM drive. 
The installer starts automatically.
4.Click Install Scan Driver (USB Only).
5.To continue, click Next.
6.Select I Accept if you accept the Xerox License Agreement, and then click Next.
7.In the InstallShield Wizard Complete dialog box, click Finish. The Found New 
Hardware Wizard dialog box opens.
8.When the wizard asks Can Windows connect to the Windows Update to search for 
software?, select No, not this time, and then click Next.
9.Select Install the software automatically (Recommended), and then click Next.
10.When the installation is complete, click Finish.
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							Loading Documents for Scanning
Phaser® 6180MFP Multifunction Printer 
7-4
Loading Documents for Scanning
Position the original document to be scanned as shown below.
Document Feeder
Insert originals faceup with the top of the page 
entering the feeder first. Adjust the paper 
guides so they fit against the originals.
Note: Do not load originals above the MAX fill 
line.Document Glass
Lift the document feeder or the document glass 
cover, and then place the original facedown on 
the back, left corner of the document glass.
 
6180mfp-041
XEROX
6180mfp-040
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							Scanning to a USB Connected Computer
Phaser® 6180MFP Multifunction Printer 
7-5
Scanning to a USB Connected Computer
Note: This procedure assumes you have Express Scan Manager installed on your computer. 
For more information on Express Scan Manager, see 
Express Scan Manager on page 3-3.
1.On the control panel, click the Scan button.
2.Use the Up Arrow to select 
Computer (USB), and then press the OK button.
3.Select the file format:
a.Press the OK button.
b.Press the Up Arrow or Down Arrow button to select the format.
c.Press the OK button.
4.Press the Start button.
A Xerox Phaser 6180MFP Scanner dialog box will appear on your computer asking you 
which application to launch to manage the scanned file.
5.Select Phaser 6180MFP Express Scan Manager, and then click OK.
The printer scans your documents to the output destination specified in Express Scan 
Manager.
See also: 
Adjusting Scanning Options on page 7-18
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							Scanning to a Computer on a Network
Phaser® 6180MFP Multifunction Printer 
7-6
Scanning to a Computer on a Network
This section includes:
■Setting Up Scanning to a Computer on page 7-6
■Scanning to a Computer on a Network on page 7-10
Note: These same procedures can be used to scan to a folder on a network drive.
Setting Up Scanning to a Computer
Before using the printer as a scanner on a network, you must do the following:
■Create a shared folder on the computer
■Create a new address pointing the scanner to the computer
Creating a Shared Folder
Before scanning, you need to create a shared folder on the computer for the printer to send 
scanned images to. You can either create a new folder to scan to, or navigate to an existing 
folder that you want the scan to go to.
Creating a Shared Folder on Windows
To share a folder:
1.Open Windows Explorer.
2.Right-click the folder you want to share, and then select Properties.
3.Click the Sharing tab, and then click Share this folder.
4.Click the Permissions button.
5.Select the Everyone group, and verify that all permissions are enabled.
6.Click OK. Write down the Share name; you will need it later.
7.Click OK again.
8.Open a DOS Command Prompt window and type ipconfig, and then press the Enter key. 
Record your IP address. You will need it when creating the address book entry.
9.Close the DOS Command Prompt window.
The folder is ready. Now you need to set up an address to scan to.
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							Scanning to a Computer on a Network
Phaser® 6180MFP Multifunction Printer 
7-7
Creating a Shared Folder on a Macintosh
To share a folder:
1.Open System Preferences.
2.Click the Sharing icon.
3.Enable Windows Sharing.
4.Click the Enable Accounts button, and then enable your account. 
5.Follow the onscreen prompts for entering your password.
6.Click Done.
7.Click Show All, and then click the Network icon.
8.On the Show drop-down list, select Built-in Ethernet.
9.Record your IP address. You will need it when creating the address book entry.
10.Click Show All, and then click Accounts.
11.Record your Short Name. You will need it when creating the address book entry.
12.Close System Preferences.
13.Create a folder in your Public folder. The scanner will place scanned images in this folder.
14.In the Finder window, click the folder you just created.
15.On the File menu, click Get Info, and then Ownership & Permissions.
16.Click Details to expand the window.
17.Set permissions for Group to have Read and Write access, and then click Apply to 
enclosed items.
The folder is ready. Now you need to set up an address to scan to.
Creating an Address
Before scanning, you must create an address for your printer to scan to. There are two ways to 
create the address:
■Create the address with CentreWare IS (requires Ethernet connection).
■Create the address with Xerox Address Book Editor (requires USB connection).
Using CentreWare IS to Create an Address
To configure the address using CentreWare IS:
1.Launch your web browser.
2.Enter your printer’s IP address in the browser’s Address field. 
3.Select the Address Book button. 
4.In the Address Book, under Server Address Book, click Individual Directory.
5.In the Directory Listing, click the Add button of any address that is not in use.
6.Fill in the information for your computer:
a.In the Name field of the Add Individual Directory dialog box, enter the name that 
you want this address to appear under in the Address Book. 
b.On the Server Type drop-down list, select SMB.
c.In the Server Address field, enter the IP address of your computer.
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							Scanning to a Computer on a Network
Phaser® 6180MFP Multifunction Printer 
7-8 d.The port number only needs to be specified if the server is not using the default port.
e.In the Login fields, enter the name and password that you login with.
f.Windows: In the Share Name field, type the share name of the folder that you shared 
previously. 
Macintosh: In the Share Name field, type your short name.
g.Windows: The Server Path field is used to specify subfolders of your shared folder. 
For instance, say that you have a shared Scans folder that has a ColorScans subfolder. 
To place scans in the subfolder, set the Server Path field to \ColorScans. 
Macintosh: In the Server Path field, type Public\foldername. where foldername is 
the folder that you created and set permissions on.
7.Click the Save Changes button to create the new address.
Using the Address Book Editor to Create an Address
Note: To use the Address Book Editor, your computer must be connected to the printer with a 
USB cable.
For Windows:
1.On the Start menu, select Programs > Xerox > Phaser 6180MFP > Address Book 
Editor.
2.In the left-pane of the Address Book Editor, right-click the Server icon and then select 
New.
The Server Address dialog box appears.
3.Click the Computer (SMB) option button.
4.Click the Computer Settings Wizard button.
5.Click the Browse button for the Save In Folder option, and then select the shared folder 
that you previously configured for sharing. See Creating a Shared Folder on page 7-6.
6.Click OK, and then Next.
7.Enter the name and password that you login with, and then click Next.
8.Confirm the settings, and then click Finish.
The Computer Settings Wizard closes.
9.In the Name field of the Server Address dialog box, enter the name that you want this 
address to appear under in the Address Book.
10.Click OK.
11.On the File menu, select Save all.
The Address Book is saved with the new entry for your computer.
You are now ready to scan images to the network computer.
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