Xerox Phaser 6180MFP User Manual

							Scanning to a Computer on a Network
Phaser® 6180MFP Multifunction Printer 
7-9 For Macintosh:
1.Open the Applications folder, and then select Xerox/Phaser6180MFP/Address Book 
Editor.
2.In the left-hand pane of the Address Book Editor, double-click the Server icon, and then 
select New.
The Server Address dialog box opens.
3.In the Name field of the Server Address dialog box, enter the name that you want this 
address to appear under in the Address Book.
4.On the File menu, select Programs > Xerox > Phaser 6180MFP >Address Book Editor.
5.In the left-hand pane, right-click the Server icon, and then select New.
The Server Address dialog box appears.
6.Click the Computer (SMB) option button.
7.Type your IP address in the Server Name / IP Address field.
8.Type your short name in Share Name field.
9.Type the name and password that you login with in the Login fields.
10.Type your password in the Confirm Login Password field.
11.If you are using the default port number, select the Use Default Port Number check box. 
If you are not using the default port number, type the port number in the Port Number 
field. 
12.Confirm the settings, and then click OK.
13.On the File menu, select Save.
The Address Book is saved with the new entry for your computer.
You are now ready to scan images to the network computer.
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							Scanning to a Computer on a Network
Phaser® 6180MFP Multifunction Printer 
7-10
Scanning to a Computer on a Network
If you haven’t created a shared folder and an address for the printer to use, see Setting Up 
Scanning to a Computer on page 7-6. 
To scan to a computer on a network:
1.On the control panel, click the Scan button.
2.Use the Up Arrow to select 
Computer (Network), and then press the OK button.
3.Select 
Scan to, and then press the OK button.
4.Press the Up Arrow or Down Arrow button to select the address that points to your 
computer, and then press the OK button.
5.If you want to change any other scan settings, press the Up Arrow or Down Arrow button 
to select the setting and make your changes. 
6.Press the Start button.
The printer begins scanning your documents to the shared folder on your computer.
See also: 
Adjusting Scanning Options on page 7-18
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							Scanning to Email
Phaser® 6180MFP Multifunction Printer 
7-11
Scanning to Email
This section includes:
■Setting Up the SMTP Server on page 7-11
■Using CentreWare IS to Create an Address on page 7-11
■Scanning to Email on page 7-12
Setting Up the SMTP Server
To use the scan to email feature you first need to set up your SMTP server information. SMTP 
(Simple Mail Transfer Protocol) is a protocol for sending email.
This protocol was originally used to send email between servers; however, currently client 
email software uses it to send email to servers using POP.
To use CentreWare IS to configure the email settings:
1.Launch your web browser.
2.Enter the printer’s IP address in the browser’s Address field. 
3.Click the Properties tab, and select SNMP from the Protocols list.
4.Select the Enable SNMP check box, and then click Save Changes.
5.Select Email Server from the Protocols list.
6.Enter your email settings, and then click Save Changes.
Note: For information on the email settings in CentreWare IS, click the Help button.
Using CentreWare IS to Create an Address
To configure the address using CentreWare IS:
1.Launch your web browser.
2.Enter your printer’s IP address in the browser’s Address field. 
3.Click the Address Book button. 
4.Under Email Address Book, click Individual Directory.
5.In the Directory Listing, click the Add button of any blank address.
6.In the Name field, enter the name that you want this address to appear under in the 
Address Book.
7.In the Email Address field, enter the email address of the recipient.
8.Click the Save Changes button to create the new address.
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							Scanning to Email
Phaser® 6180MFP Multifunction Printer 
7-12
Scanning to Email
To scan to email:
1.On the printer’s control panel, click the E-mail button.
2.Select 
Email to, and then press the OK button.
3.Choose the method for selecting the recipient:
■To manually enter the email address, select E-mail Address, and then press the 
OK button. 
If entering the email address manually, use the keypad to enter the address. For details 
see Entering Text on the Control Panel on page 9-21.
■To select an email address in the Address Book, select Address Book, and then 
press OK.
■To select a group email address in the Address Book, select E-mail Group, and then 
press the OK button. 
 
When using the Address Book, press the Up Arrow or Down Arrow button to select 
the address that points to the desired recipient, and then press the Forward Arrow 
button to select the address. When finished selecting addresses, and then press the 
OK button.
4.Press the Start button.
The printer begins scanning your documents.
See also: 
Adjusting Scanning Options on page 7-18
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							Scanning to a FTP Server
Phaser® 6180MFP Multifunction Printer 
7-13
Scanning to a FTP Server
The printer can scan an image, and then send it to an FTP server using FTP.
Creating an Address for the Scanner
Before scanning, you must create an address for your printer to scan to. There are two ways to 
create the address:
■Using CentreWare IS to create the address
■Using the Xerox Address Book Editor to create the address
Using CentreWare IS to Create an Address
To configure the address using CentreWare IS:
1.Launch your web browser.
2.Enter your printer’s IP address in the browser’s Address field. 
3.Click the Address Book button. 
4.Under Server Address Book, click Individual Directory.
5.In the Directory Listing, click the Add button of any blank address.
6.Fill in the rest of the information for the FTP server:
a.In the Name field, enter the name that you want this address to appear under in the 
Address Book.
b.In the Server Address field, enter the IP address of the FTP server.
c.The port number only needs to be specified if the FTP server is not using the default 
port.
d.If the FTP server requires you to login, enter the name and password in the appropriate 
fields.
e.Leave the Share Name and Server Path fields blank.
7.Click the Save Changes button to create the new address.
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							Scanning to a FTP Server
Phaser® 6180MFP Multifunction Printer 
7-14
Using the Address Book Editor to Create an Address
Note: To use the Address Book Editor, your computer must be connected to the printer with a 
USB cable.
1.Windows: On the Start menu, select Programs > Xerox > Phaser 6180MFP > Address 
Book Editor.
Macintosh: Open the Applications folder, and then select 
Xerox/Phaser6180MFP/Address Book Editor.
2.In the left-pane, right-click the Server icon, and then select New.
The Server Address dialog box appears.
3.In the Name field of the Server Address dialog box, enter the name that you want this 
address to appear under in the Address Book.
4.Click the Server (FTP) option button.
5.Fill in the remaining information for the FTP server:
a.In the Server Name/IP Address field, enter the IP address for the FTP Server.
b.In the Path field, enter the path to the folder you want the images placed in.
c.If the FTP server requires you to log in, enter the name and password that you log in 
with.
6.Click OK.
7.On the File menu, select Save all.
The Address Book is saved with the new entry for the FTP server.
You are now ready to scan images to the FTP server.
Scanning to a FTP Server
If you haven’t created an address for the printer to use, then see Setting Up Scanning to a 
Computer on page 7-6. To scan to a FTP server:
1.On the control panel, click the Scan button.
2.Use the Up Arrow button to select 
Computer, and then press the OK button.
3.Select 
Server (FTP), and then press the OK button.
4.Press the Up Arrow or Down Arrow button to select the address that points to your 
computer, and then press the OK button.
5.Press the Start button.
The printer scans your documents, and then places it on the FTP server
See also: 
Adjusting Scanning Options on page 7-18
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							Scanning Images into an Application
Phaser® 6180MFP Multifunction Printer 
7-15
Scanning Images into an Application
You can import images directly from the scanner into Windows or Macintosh applications on 
your computer.
Note: The printer must be connected to the computer with a USB cable.
Scanning an Image into a Windows Application (TWAIN)
To import images into an application on Windows 2000, Windows XP, Windows Server 2003, 
and Windows Vista:
 
 
1.Open the file in which you want to place the image.
2.Select the application’s menu item to acquire the image. For example, if you are using 
Word to place an image in a document:
a.Select Insert. 
b.Select Picture. 
c.Select From Scanner or Camera. 
d.Select the scanner, and then click the Custom Insert button.
3.Specify the paper source in the Paper source drop-down menu: Document Glass or 
Document Feeder.
4.Specify the other scanner driver settings as desired.
Note: For more information, click the Help button to view the online help.
5.Click the Scan button.
The printer scans the document and the image is placed in your application.
 
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							Scanning Images into an Application
Phaser® 6180MFP Multifunction Printer 
7-16
Using the WIA Image Manager in a Windows Application
You can scan and import images into an application using the WIA Image Manager on 
Windows XP and Windows Server 2003. 
Note: The printer must be connected to the computer with a USB cable.
 
To import scanned images into an application:
1.Open the file in which you want to place the image.
2.Select the application’s menu item to acquire the image. For example, if you are using 
Microsoft Word to place an image in a document:
a.Select Insert. 
b.Select Picture. 
c.Select From Scanner or Camera. 
d.Select the scanner, and then click the Custom Insert button.
3.Select the paper source in the Paper source drop-down menu, either Flatbed or 
Document Feeder.
4.Specify any other scanner driver settings.
5.Click the Scan button.
The printer scans the document and the image is placed in your application.
 
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							Scanning Images into an Application
Phaser® 6180MFP Multifunction Printer 
7-17
Scanning an Image into a Macintosh OS X Application
Note: The printer must be connected to the computer with a USB cable.
To import images into an application:
1.Open the file you want to place the image in.
2.Select the application’s menu item to acquire the image. For example, if you are using 
Word to place an image in a document:
a.Select Insert. 
b.Select Picture. 
c.Select From Scanner or Camera. 
d.Select the scanner, and then click the Acquire button.
3.Specify the paper source in the Scan from drop-down menu: Document Glass or 
Document Feeder.
4.Specify the other scanner driver settings as desired.
Note: For more information, click the Help button to view the online help.
5.Click the Scan button.
The printer scans the document and the image is placed in your application.
 
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							Adjusting Scanning Options
Phaser® 6180MFP Multifunction Printer 
7-18
Adjusting Scanning Options
This section includes:
■Adjusting the Default Scan Settings on page 7-18
■Changing the Scan Settings for an Individual Job on page 7-21 
Adjusting the Default Scan Settings
This section includes:
■Setting the Color Mode on page 7-18
■Setting the Scan Resolution on page 7-19
■Setting the Original Type on page 7-19
■Setting the Scanned Image File Type on page 7-20
■Setting the Original Size on page 7-20
■Automatically Suppressing Background Variations on page 7-20
For a complete list of all of the default settings, see Default Settings on page 9-4.
Setting the Color Mode
You can scan an image in color or in black and white. Selecting black and white significantly 
reduces the file size of the scanned images. An image scanned in color will have a larger file 
size than the same image scanned in black and white.
1.Press the System button.
2.Select 
Default Settings, and then press the OK button.
3.Select 
Scan Defaults, and then press the OK button.
4.Select 
Color, and then press the OK button.
5.Change the color setting to either 
Color or Black & White, and then press the OK button.
 
To change the color mode temporarily, press the Color Mode button on the control panel.
 
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