Xerox Phaser 6180MFP User Manual

							Adjusting Scanning Options
Phaser® 6180MFP Multifunction Printer 
7-19
Setting the Scan Resolution
You may want to change the scan resolution depending on the way you plan to use the scanned 
image. Scan resolution affects both the size and image quality of the scanned image file. The 
higher the scan resolution, the larger the file size.
 
To select the scan resolution:
1.Press the System button.
2.Select 
Default Settings, and then press the OK button.
3.Select 
Scan Defaults, and then press the OK button.
4.Select 
Resolution, and then press the OK button.
5.Select one of the following options, and then press the OK button:
■150x150: (factory default) Produces the lowest resolution and smallest file size.
■300x300: Produces medium resolution and a medium file size.
 ■400x400: Produces high resolution and a large file size. 
■600x600: Produces the highest resolution and largest file size. 
Setting the Original Type 
You can optimize the appearance of the scanned output according to the type of information 
contained in the original.
1.Press the System button.
2.Select 
Default Settings, and then press the OK button.
3.Select 
Scan Defaults, and then press the OK button.
4.Select 
Document Type, and then press the OK button.
5.Select the type, and then press the OK button.
 
Available types include:
■Tex t: Optimizes for black and white or colored text.
■Mixed: (factory default) Optimizes for combined text and photograph prints. 
■Photo: Optimizes for photograph prints.
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							Adjusting Scanning Options
Phaser® 6180MFP Multifunction Printer 
7-20
Setting the Original Size
To specify the size of the original:
1.Press the System button.
2.Select 
Default Settings, and then press the OK button.
3.Select 
Scan Defaults, and then press the OK button.
4.Select 
Document Size, and then press the OK button.
5.Select a specific paper size to determine the area to be scanned, and then press the OK 
button. The factory default setting is A4/Letter.
Setting the Scanned Image File Type
To specify the file type of the scanned image:
1.Press the System button.
2.Select 
Default Settings, and then press the OK button.
3.Select 
Scan Defaults, and then press the OK button.
4.Select 
File Format, and then press the OK button.
5.Select the type, and then press the OK button.
 
Available types:
■PDF (factory default)
■MultiPageTIFF
■TIFF
■JPEG
Automatically Suppressing Background Variations
When you are using originals printed on thin paper, text or images printed on one side of the 
paper can sometimes be seen on the other side of the paper. To prevent this from happening in 
your scanned document, and to improve the quality for two-sided scanned pages, use the 
Auto 
Exposure
 setting on the control panel. This setting minimizes the sensitivity of the scanner to 
variations in the light background colors.
 
To turn on/off automatic suppression:
1.Press the System button.
2.Select 
Default Settings, and then press the OK button.
3.Select 
Scan Defaults, and then press the OK button.
4.Select 
Auto Exposure, and then press the OK button.
5.Select either 
On or Off, and then press the OK button.
 
The factory default setting is On.
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							Adjusting Scanning Options
Phaser® 6180MFP Multifunction Printer 
7-21
Changing the Scan Settings for an Individual Job
To temporarily change a scan setting when emailing the scanned image:
1.Press the E-mail button.
2.Press the Down Arrow or the Up Arrow button to scroll through the menu of settings.
3.Change the selected setting, and then press the OK button.
4.Press the Start button to begin the scan.
To temporarily change a scan setting when scanning to a computer:
1.Press the Scan button.
2.Select the scan to destination, and then press the OK button.
3.Press the Down Arrow or the Up Arrow button to scroll through the menu of settings.
4.Change the selected setting, and then press the OK button.
5.Press the Start button to begin the scan.
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							Phaser® 6180MFP Multifunction Printer 
8-1 This chapter includes:
 ■Fax Setup on page 8-2
■Basic Faxing on page 8-4
■Using the Address Book When Faxing on page 8-6
■Selecting Fax Options for Single Jobs on page 8-11
■Fax Configuration on page 8-13
■Managing Fax Functions on page 8-14
■Solving Fax Problems on page 8-18
See also: 
Printer Management Software on page 3-1
Faxing tutorial (English Only) at www.xerox.com/office/6180MFPsupport
 
Faxing
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							Fax Setup
Phaser® 6180MFP Multifunction Printer 
8-2
Fax Setup
Before faxing, you need only to ensure that the telephone line is plugged in, and set a country 
code and telephone number for the printer. To prepare the printer for faxing:
1.If necessary, plug the telephone line from the wall into the FAX connector on the rear 
panel of the printer. 
You can also connect a telephone line out to a telephone if you wish.
6180mfp_056
6180mfp_057
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							Fax Setup
Phaser® 6180MFP Multifunction Printer 
8-3 2.On the control panel, press the System button, select 
Admin Menu, Fax Settings, 
Country, and then press the OK button.
3.Press the Up Arrow or Down Arrow button to select the country you are in, and then 
press the OK button.
4.Select 
Ye s when asked to restart the printer.
5.On the control panel, press the System button, select 
Admin Menu, Fax Settings, Yo u r  
Fax Number
, and then press the OK button.
6.Use the alphanumeric keypad to enter the printer’s fax number, and then press the 
OK button.
Your printer is now ready to fax.
See also: 
Entering Text on the Control Panel on page 9-21
Fax Settings on page 9-13
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							Basic Faxing
Phaser® 6180MFP Multifunction Printer 
8-4
Basic Faxing
This section includes:
■Sending a Fax from the Printer on page 8-4
■Sending a Fax from Your Computer on page 8-5
Note: Before faxing you must set the country code and fax number for the printer. See Fax 
Setup on page 8-2.
Sending a Fax from the Printer
To quickly send a fax from the printer to a single recipient using factory defaults:
1.Select one of the following methods: 
■Document Glass: Place the document you are faxing facedown on the document 
glass with the top of the page toward the left side of the printer. When faxing from the 
document glass, the printer scans the document and then sends the fax. Use the 
document feeder when faxing a multiple page document.
■Document Feeder: Remove any staples and paper clips from pages and insert them 
faceup in the document feeder with the top of the page entering the document feeder 
first. For information on paper that can be used with the automatic document feeder, 
see Automatic Document Feeder Guidelines on page 5-4.
2.On the control panel, press the Fax button.
3.Using the alphanumeric keypad, enter the fax telephone number, and then press the 
Start button.
If you use the document feeder, the printer scans the pages and transmits the fax. If you 
use the document glass, the printer scans the page, and then transmits the fax.
Note: To print a confirmation page displaying the fax transmission status, turn on the 
transmission report option.
See also: 
Using the Address Book When Faxing on page 8-6
Managing Fax Functions on page 8-14
Printing Transmission Reports on page 8-14
Inserting Pauses in Fax Numbers on page 8-17
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							Basic Faxing
Phaser® 6180MFP Multifunction Printer 
8-5
Sending a Fax from Your Computer
You can send a fax to the printer from an application on your Windows computer. To use the 
LAN Fax function you need to have the PCL driver installed.
To send a fax from a Windows 2000, Windows XP, Windows Server 2003, or Windows Vista 
application:
1.Access the application’s Print dialog box, select your Phaser 6180MFP printer, and then 
click the Properties button to open the printer driver. In some applications, the 
Properties button may instead be the Preferences button.
2.On the Paper/Output tab, select Fax from the Job Type drop-down list.
3.On the Transmission image quality drop-down list, select a quality setting.
4.On the Transmission Report drop-down list, select when you’d like the printer to produce 
a fax report. The choices are:
■Output Regularly: A transmission report is generated regularly.
■Output for error in transmission only: A transmission report is generated only when 
an error occurs.
■Do not output: A transmission report is not generated.
5.Click OK.
6.In the Print window, click OK.
A new dialog opens displaying Recipient Setting.
7.Add recipients to the Recipient List. For more information, click the Help button to view 
the online help.
8.To delay sending the fax, click Delayed Send, and then adjust the delay time.
9.Click Start Sending to send the fax.
Note: To stop a fax from sending, press the Stop button.
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							Using the Address Book When Faxing
Phaser® 6180MFP Multifunction Printer 
8-6
Using the Address Book When Faxing
You can create and save fax information for individuals or groups to whom you often send 
faxes. This saves time so that you can quickly select saved names and numbers without having 
to re-enter them each time you want to send a fax.
This section includes:
■Faxing to an Individual on page 8-6
■Faxing to a Group on page 8-8
Faxing to an Individual
Set up and save individual names and fax numbers to easily access them when you want to 
send a fax. 
This section includes:
■Adding an Individual Address Book Entry on page 8-6
■Faxing to an Individual in the Address Book on page 8-7
Adding an Individual Address Book Entry
There are two ways to create address book entries:
■Create the address with CentreWare IS (requires Ethernet connection).
■Create the address with Xerox Address Book Editor (requires USB connection).
Using CentreWare IS to Add an Individual
To configure the address using CentreWare IS.
1.Launch your web browser.
2.Enter your printer’s IP address in the browser’s Address field. 
3.Click the Address Book tab. 
4.In the Address Book, under FAX Address Book, click Individual Directory.
5.In the Directory Listing, click the Add button of any entry that is not in use.
Note: The first ten entries in the Address Book correspond to the ten one-touch buttons 
found on the left side of the control panel.
6.Type the information for the individual.
7.Click the Save Changes button to create the new address.
The new individual is saved to the printer’s address book.
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							Using the Address Book When Faxing
Phaser® 6180MFP Multifunction Printer 
8-7
Using the Address Book Editor to Add an Individual
Note: To use the Address Book Editor, your computer must be connected to the printer with a 
USB cable.
1.Windows: On the Start menu, select Programs > Xerox > Phaser 6180MFP > Address 
Book Editor, and then click OK.
Macintosh: Open the Applications folder, and then select 
Xerox/Phaser6180MFP/Address Book Editor, and then click OK.
2.In the left pane, right-click the Fax icon, and then select New and New Entry.
The Speed Dial dialog box appears.
3.The Address Book Editor automatically assigns the speed dial number to the first empty 
entry. To manually specify the speed dial number, click Specify an Address Number, and 
then enter a value from 1 to 200 for the speed dial number.
Note: The first ten entries in the Address Book correspond to the ten one-touch buttons 
found on the left side of the control panel.
4.Type in a value for Name and Phone Number.
5.To add this entry to an existing group:
a.Click Group Membership.
b.Select the group(s) to add this entry to, and then click OK.
6.Confirm the group members, and click OK.
7.Click OK.
8.On the File menu, select Save all.
The address book is saved with the new fax entry.
Faxing to an Individual in the Address Book
To fax to an individual in the address book:
1.On the control panel, press the Fax button.
2.Select 
Fax to, and then press the Forward Arrow button.
3.Select 
Address Book, and then press the Forward Arrow button.
4.Use the Up Arrow and Down Arrow to scroll through the address book list, and then 
press the Forward Arrow button to select the recipient.
Note: You can select more than one recipient.
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