Sharp MX M363N User Manual

							5-94
SCANNER/INTERNET FAX
Contents
STAMPING SCANNED ORIGINALS (Verif. Stamp)
This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all 
originals were correctly scanned.
 To use this function, the optional stamp unit must be installed.
 When using USB memory mode, connect the USB memory device to the machine before performing the procedure below.
1
Insert the originals face up in the 
document feeder tray.
2
Specify the destination.
☞
ENTERING DESTINATIONS (page 5-18)
When scanning to USB memory, there is no need to specify the destination. Go to step 3.
3
Select the special modes.
(1) Touch the tab of the mode that you wish to use.
(2) Touch the [Special Modes] key.
☞SPECIAL MODES (page 5-71)
1
1An O mark is 
stamped
in fluorescent 
pink.
Originals are 
scanned Position of stamp
Originals
1 1
Downloaded From ManualsPrinter.com Manuals 
						

							5-95
SCANNER/INTERNET FAX
Contents
4
Select Verif. Stamp.
(1) Touch the   keys to switch through the 
screens.
(2) Touch the [Verif. Stamp] key so that it is 
highlighted.
(3) Touch the [OK] key.
5
Press the [START] key.
Scanning begins. A beep will sound to indicate that scanning is finished.
To cancel scanning...
Press the [STOP] key ( ) to cancel the operation.
 When two-sided originals are used, the front of each original is stamped twice. (MX-M283N only)
 If an error occurs during scanning, an original that was not scanned may be stamped.
 When the O mark that is stamped on originals starts to become faint, replace the stamp cartridge. For the procedure for 
replacing the stamp cartridge, see REPLACING THE STAMP CARTRIDGE (page 1-68) in 1. BEFORE USING THE 
MACHINE.
To cancel the stamp function...
Touch the [Verif. Stamp] key in the screen of step 4 so that it is no longer highlighted.
System Settings (Administrator): Default Verification Stamp
This setting is used to always have originals stamped.
Verif.
Stamp
Scan/Special ModesOK
(3)
(2)(1)
Downloaded From ManualsPrinter.com Manuals 
						

							5-96
SCANNER/INTERNET FAX
Contents
SENDING TWO PAGES AS A SINGLE PAGE 
(2in1)
Two original pages can be reduced to half their original size and sent together as a single page.
This function cannot be used in scan mode, USB memory mode, or data entry mode.
1
Place the original.
When placing the originals, orient them as shown below.
2
Specify the destination.
☞
ENTERING DESTINATIONS (page 5-18)
12
12
12
1
2
Portrait-oriented originals
Landscape-oriented originalsTransmission
Transmission
12
12
1
1
1
1
Document feeder tray
Place the originals face up.
Portrait orientation
Landscape orientation
Document glass
Place the originals face down.Originals
Downloaded From ManualsPrinter.com Manuals 
						

							5-97
SCANNER/INTERNET FAX
Contents
3
Select the special modes.
(1) Touch the [Internet Fax] tab.
(2) Touch the [Special Modes] key.
☞SPECIAL MODES (page 5-71)
4
Select 2in1.
(1) Touch the [2in1] key so that it is 
highlighted.
(2) Touch the [OK] key.
5
Touch the [Original] key.
6
Specify the orientation in which the 
original is placed.
(1) Touch the Image Orientation key with the 
same orientation as the original image.
If this setting is not correct, a suitable image may not be 
transmitted.
(2) Touch the [OK] key.
122in1
Internet Fax/Special Modes
Card Shot
OK
Dual Page
Scan
Slow Scan
Mode
Quick File
Mixed Size
Original
Erase
Job
Build
File
Program
Timer
Original
Count
(2)
(1)
AutoAuto
Auto
File
Quick File
I-Fax Manual
Reception
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
200X100dpi
TIFF-F
A4
Preview
Internet Fax/OriginalOK
2-Sided
Booklet2-Sided
Tablet
Auto    A4Scan SizeSend Size100%Auto
Image Orientation
(2)
(1)
Downloaded From ManualsPrinter.com Manuals 
						

							5-98
SCANNER/INTERNET FAX
Contents
7
Press the [START] key.
Scanning begins.
 If you inserted the original pages in the document feeder tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
 If you are scanning the original on the document glass, scan each page one page at a time.
When scanning finishes, place the next original and press the [START] key. Repeat until all pages have been scanned and 
then touch the [Read-End] key.
A beep will sound to indicate that scanning is finished.
The [Configure] key can be touched in the scan-end confirmation screen to change the exposure, resolution, scan 
size, and send size. (However, when scanning each even-numbered page of the original, only the exposure can be 
changed.)
To cancel scanning...
Press the [STOP] key ( ) to cancel the operation.
 Transmission is not possible at a size smaller than the original size.
 The 2in1 function cannot be used when the original is other than A4, B5, or A5 (8-1/2 x 11 or 5-1/2 x 8-1/2) size.
 When the scan size of the original is specified by numerical values, this function cannot be used.
To cancel 2in1...
Touch the [2in1] key in the screen of step 4 so that it is not highlighted.
Downloaded From ManualsPrinter.com Manuals 
						

							5-99
SCANNER/INTERNET FAX
Contents
CHANGING THE PRINT SETTINGS FOR THE 
TRANSACTION REPORT
(Transaction Report)
A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast 
transmission is performed. The transaction report contains a description of the transmission (date, start time, name of 
other party, time required, number of pages, result, etc.).
☞INFORMATION APPEARING IN THE RESULT COLUMN (page 5-109)
Transaction reports are printed based on conditions set in the system settings; however, you can temporarily select 
different conditions for a transmission. To change the transaction report print conditions at the time of transmission, 
follow the steps below.
This function cannot be used in scan mode, USB memory mode, or data entry mode.
1
Place the original.
Place the original face up in the document feeder tray, or face down on the document glass.
2
Specify the destination.
☞
ENTERING DESTINATIONS (page 5-18)
3
Select the special modes.
(1) Touch the [Internet Fax] tab.
(2) Touch the [Special Modes] key.
(3) Touch the   keys to switch through the screens.
(4) Touch the [Transaction Report] key.
☞SPECIAL MODES (page 5-71)
4
Select print conditions.
(1) Select the print conditions.
(2) Touch the [OK] key.
 The print conditions for a transaction report are as follows:
Always Print: A transaction report is printed no matter whether the transmission succeeds or fails.
Print at Error: A transaction report is printed when transmission fails.
Do not Print: Do not print a transaction report.
 When the [Print Original Image] checkbox is selected , part of the transmitted original is included on the 
transaction report.
Internet Fax/Special ModesOK
Transaction Report
Print Original Image
OKCancel
Always PrintPrint at ErrorDo not Print
(1)(2)
Downloaded From ManualsPrinter.com Manuals 
						

							5-100
SCANNER/INTERNET FAX
Contents
5
Press the [START] key.
Scanning begins.
 If you inserted the original pages in the document feeder tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
 If you are scanning the original on the document glass, scan each page one page at a time.
When scanning finishes, place the next original and press the [START] key. Repeat until all pages have been scanned and 
then touch the [Read-End] key.
A beep will sound to indicate that scanning is finished.
To cancel scanning...
Press the [STOP] key ( ) to cancel the operation.
For a broadcast transmission, changes to the transaction report print conditions apply to all destinations.
To cancel the transaction report setting...
Touch the [Cancel] key in the screen of step 4.
System Settings (Administrator): Transaction Report Print Select Setting
This is used to set the conditions for printing transaction reports.
The factory default setting is  .
Single Sending: Print Out All Report/ /No Printed Report
Broadcasting: /Print Out Error Report Only/No Printed Report
Receiving: Print Out All Report/Print Out Error Report Only/
System Settings (Administrator): Original Print on Transaction Report
This is used to have part of the transmitted original printed on the transaction report.
Print Out Error Report Only
Print Out All Report
No Printed Report
Downloaded From ManualsPrinter.com Manuals 
						

							5-101
SCANNER/INTERNET FAX
Contents
This section explains how to check the status of reserved transmission jobs and received Internet faxes.
JOB STATUS SCREEN
The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status 
screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode 
that was being used before the key was pressed appears.
Reserved transmissions and received Internet faxes are referred to as jobs here.
Example: Pressing the tab in scan mode
CHECKING THE STATUS OF 
TRANSMISSION/RECEPTION JOBS
The job status display is in the lower left corner of the touch panel. The job status display can be touched to display the job 
status screen.
Print JobFax JobInternet FaxScan to
AddressSet TimePagesStatusBroadcast00011
2
3
4
10:0004/01020/003Connecting
AAA AAA
BBB BBB
CCC CCC
10:0504/01000/001Waiting
10:2204/01000/004Waiting
10:3004/01000/010Waiting
11Complete
Detail
Stop/Delete
Job Queue
Priority
JOB STATUS
AutoAuto
Auto
File
Quick File
Preview
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Colour Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
200X200dpi
Address Review
Sending
PDF
Mono2
Downloaded From ManualsPrinter.com Manuals 
						

							5-102
SCANNER/INTERNET FAX
Contents
JOB QUEUE SCREEN AND COMPLETED JOB SCREEN
The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in 
progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key 
((2) below).
Job queue screen Complete screen
(1) Mode switch tabs
Use these tabs to change the job status screen mode.
(2) Job status screen selector key
Touch this key to switch between the job queue screen 
and the completed jobs screen.
(3) Job queue screen [Detail] key
This shows detailed information on broadcast 
transmission jobs and the status of jobs. Select the key of 
the desired job in the job queue screen (6) and then 
touch the [Detail] key.
(4) [Priority] key
Touch this key to give priority to a selected job.
☞GIVING PRIORITY TO A SCAN TRANSMISSION 
JOB (page 5-108)
(5) [Stop/Delete] key
Touch this key to stop or delete a selected job.
☞STOPPING A SCAN JOB BEING TRANSMITTED 
OR WAITING TO BE TRANSMITTED (page 5-107)(6) Job queue screen
Jobs are shown as keys in the order they were reserved. 
Each key shows information on the job and its current 
status.
☞Job key display (page 5-103)
(7) Completed jobs screen [Detail] key
This shows detailed information on the results of 
completed broadcast transmissions and jobs that used 
the document filing function. Select the key of the desired 
job in the completed jobs screen (9) and then touch the 
[Detail] key.
☞CHECKING COMPLETED JOBS (page 5-106)
(8) [Call] key
Touch this key to call up and use a transmission or 
reception job stored with the document filing function.
(9) Completed jobs screen
This shows up to 99 completed transmission or reception 
jobs in each mode. A description of the job and the result 
(status) are shown.
Jobs that used document filing function, broadcast 
transmission jobs, and received Internet fax forwarding 
jobs are indicated as keys.
Broadcast00011
2
3
4
10:0004/01020/003Connecting
AAA AAA
BBB BBB
CCC CCC
10:0504/01000/001Waiting
10:2204/01000/004Waiting
10:3004/01000/010Waiting
Broadcast000110:0004/01010/003NG000000
Broadcast0002
Broadcast0003
DDD DDD
10:0504/01001/001Send OK
10:2204/01004/004Send OK
10:3004/01010/010Send OK
Complete
Detail
Call
Job Queue
Print JobFax JobInternet FaxScan to
AddressSet TimePagesStatus
11Complete
Detail
Stop/Delete
Job Queue
Print JobFax JobInternet FaxScan to
AddressStart TimePagesStatus
11
Priority
(1)(1)
(6)
(9)
(2)
(3)
(4)
(5)
(2)
(7)
(8)
Downloaded From ManualsPrinter.com Manuals 
						

							5-103
SCANNER/INTERNET FAX
Contents Job key display
The following information is shown in the job queue keys and completed job keys that appear in the job status screen.
Direct SMTP information is also included in Internet fax transmission/reception information.
(1)Displays the number (position) of the job in the job queue.
When the job currently being transmitted is finished, the 
job moves up one position in the job queue.
This number does not appear in keys in the completed 
jobs screen.
(2) Mode icon
This indicates the type of job. In the completed jobs 
screen, a colour bar appears next to the icon to indicate 
whether the job was executed in colour or black & white. 
(However, the colour bar icon does not appear in the key 
of a job that used document filing or in the key of a 
transmission/reception job that was cancelled.)
(3) Name of communicating party (address)
For a transmission, the name or address of the destination. 
For a reception, the address of the sending party.
In the case of a broadcast transmission, Broadcast 
appears together with a broadcast control number 
(4-digits).(4) Time reserved/Time started
In the job queue screen, the date and time the job was 
reserved. In the completed jobs screen, the date and 
time the job was started.
(5) Number of pages
Shows the number of pages transmitted/total number of 
original pages.
(6) Status
Shows the job status.
 Job in progress
 Job waiting to be executed
3AAA AAA10:2204/01000/004Waiting
(4)(1)(2)(3)(5)(6)
IconJob type
 Scan to E-mail
 Scan to FTP
 Scan to Network Folder
 Scan to Desktop
 Internet fax transmission
Internet fax reception
PC-I-Fax transmission
Broadcast transmission or Inbound 
routing
Metadata transmission
DisplayStatus
ConnectingConnecting to the destination.
SendingSending data.
ReceivingReceiving an Internet fax.
StoppedThe job has been stopped.
ErrorAn error occurred while the job was 
being executed.
DisplayStatus
WaitingThe job is waiting to be executed.
Retry ModeThe job is being re-attempted due 
to a communication error or other 
problem.
Report WaitAn Internet fax has been sent for 
which a receive report was 
requested, and the machine is 
waiting for the receive report.
A day and 
time is 
displayedTimer transmission job (the 
specified time is displayed)
Downloaded From ManualsPrinter.com Manuals