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Sharp MX M363N User Manual

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CHANGING THE PRINTER DRIVER 
DEFAULT SETTINGS
The default settings of the printer driver can be changed using the procedure below. The settings selected using this 
procedure are saved and become the default settings when printing from a software application. (Settings selected in 
the printer driver properties window when printing from an application remain in effect only while the application is in 
use.)
1
Click the [Start] button ( ) and select [Control Panel] and then [Printer].
 In Windows XP/Server 2003, click the [start] button and then click [Printers and Faxes].
 In Windows 98/Me/NT 4.0/2000, click the [Start] button, point to [Settings], and then select [Printers].
In Windows XP, if [Printers and Faxes] does not appear in the [start] menu, select [Control Panel], select [Printers and 
Other Hardware], and then select [Printers and Faxes].
2
Open the printer properties window.
(1) Click the icon of the printer driver of the 
machine.
(2) Click the [Organize] menu.
In Windows 98/Me/NT 4.0/2000/XP/Server 2003, click 
the [File] menu.
(3) Select [Properties].
In Windows NT 4.0, select [Document Defaults] from 
the [File] menu to open the printer driver properties 
window. Go to step 4.
3
Click the [Printing Preferences] button 
on the [General] tab.
In Windows 98/Me, click the [Setup] tab.
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4
Configure the settings and click the 
[OK] button.
For explanations of the settings, see printer driver Help.
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BASIC PRINTING PROCEDURE
The following example explains how to print a document from the standard accessory program TextEdit in Mac OS X 
(SimpleText in Mac OS 9).
SELECTING PAPER SETTINGS
Select paper settings in the printer driver before selecting the print command.
PRINTING FROM A MACINTOSH
To use the machine as a printer for the Macintosh, the PS3 expansion kit must be installed in the machine and the machine 
must be connected to a network. To install the PPD file and configure printer driver settings, see 3. SETUP IN A 
MACINTOSH ENVIRONMENT in the Software Setup Guide.
1
Select [Page Setup] from the [File] 
menu of TextEdit.
In Mac OS 9, select [Page Setup] from the [File] menu of 
SimpleText.
2
Select paper settings.
(1) Make sure that the correct printer is 
selected.
(2) Select paper settings.
The paper size, paper orientation, and enlarge/reduce 
can be selected.
(3) Click the [OK] button.
The machine name that appears in the Format for menu is normally [SCxxxxxx]. (xxxxxx is a sequence of 
characters that varies depending on your machine model.)
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PRINTING
1
Select [Print] from the [File] menu of 
TextEdit.
In Mac OS 9, select [Print] from the [File] menu of 
SimpleText.
The menu used to execute printing may vary depending on the software application.
2
Make sure that the correct printer is 
selected.
The machine name that appears in the Printer menu is normally [SCxxxxxx]. (xxxxxx is a sequence of characters 
that varies depending on the machine model.)
3
Select print settings.
 In Mac OS X, click   next to [Copies & Pages] and 
select the settings that you wish to configure from the 
pull-down menu. The corresponding setting screen will 
appear. If the settings do not appear in Mac OS X v10.5 
to 10.5.5, click   next to the printer name.
 In Mac OS 9, click   next to [General] and select the 
settings that you wish to configure from the pull-down 
menu. The corresponding setting screen will appear.
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4
Click the [Print] button.
Printing begins.
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SELECTING THE PAPER
This section explains the [Paper Feed] settings (Paper Source setting in [General] in Mac OS 9) in the print settings 
window.
When [Auto Select] is selected
A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size specified in Paper 
Size in the page settings window is automatically selected.
When a paper tray is selected
The specified tray is used for printing regardless of the Paper Size setting in the page settings window.
For the bypass tray, a paper type can also be specified. Make sure that the paper type setting for the bypass tray is 
correct and that the set type of paper is actually loaded in the bypass tray, and then select the appropriate bypass tray 
(paper type).
When a paper type is selected
A tray with the specified type of paper and the size specified in Paper Size in the page settings window is used for 
printing.
 Special media such as envelopes can also be placed in the bypass tray. For the procedure for loading paper and other 
media in the bypass tray, see LOADING PAPER IN THE BYPASS TRAY (page 1-34) in 1. BEFORE USING THE 
MACHINE.
 When Enable Detected Paper Size in Bypass Tray (disabled by factory default) or Enable Selected Paper Type in 
Bypass Tray (enabled by factory default) is enabled in the system settings (administrator), printing will not take place if the 
paper size or paper type specified in the printer driver is different from the paper size or paper type specified in the settings 
of the bypass tray.
System Settings (Administrator): Exclude Bypass-Tray from Auto Paper Select
When [Auto Select] is used for printing, this setting determines whether or not the paper in the bypass tray will be excluded 
from the paper that can be selected. This setting is disabled by factory default, and thus paper in the bypass tray is included 
in the paper that can be automatically selected. If special media are frequently loaded in the bypass tray, it is recommended 
that this setting be enabled.
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PRINTING ON ENVELOPES
The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope 
from the printer driver properties screen is described below.
For the types of paper that can be used in the bypass tray, see IMPORTANT POINTS ABOUT PAPER (page 1-27) in 
1. BEFORE USING THE MACHINE. For the procedure for loading paper in the bypass tray, see LOADING PAPER IN 
THE BYPASS TRAY (page 1-34) in 1. BEFORE USING THE MACHINE.
Select the envelope size in the appropriate settings of the application (Page Settings in many applications) and then 
perform the following steps.
1
Select the paper size.
(1) Select the envelope size from the Paper 
Size menu on the page setup screen.
In Mac OS 9, select the envelope size from the 
Paper menu on the page setup screen.
(2) Click the [OK] button.
In the case of media that can only be loaded in a certain orientation such as an envelope, you can rotate the image 
180 degrees if needed. For more information, see ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 
degrees) (page 3-36).
2
Select the bypass tray.
(1) Select [Paper Feed] on the print screen.
In Mac OS 9, select [General].
(2) Select [Bypass Tray(Envelope)] from the 
All pages from menu.
 In Mac OS 9, select [Bypass Tray(Envelope)] from 
the All pages from menu of Paper Source.
 Set the paper type of the bypass tray to [Envelope] 
and make sure the envelope is loaded in the bypass 
tray.
For more information on Paper Feed, see SELECTING THE PAPER (page 3-19).
It is recommended that you do a test print to check the print result before using an envelope.
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PRINTING WHEN THE USER 
AUTHENTICATION FUNCTION IS ENABLED
When the user authentication function is enabled in the machines system settings (administrator), you must enter your 
user information (login name, password, etc.) in order to print. The information that must be entered varies depending on 
the authentication method being used, so check with the administrator of the machine before printing.
1
Select [Print] from the applications 
[File] menu.
The menu used to execute printing may vary depending on the software application.
2
Display the job handling screen.
(1) Make sure that the machines printer 
name is selected.
(2) Select [Job Handling].
 In Mac OS X v10.5 to 10.5.5, select [Job Handling] 
and then click the [Authentication] tab in the screen 
that appears.
 In Mac OS 9, select [User Authentication].
The machine name that appears in the Printer menu is normally [SCxxxxxx]. (xxxxxx is a sequence of characters 
that varies depending on the machine model.)
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3
Start printing.
(1) Enter your user information.
When authentication is by login name/password
Enter your login name in Login Name and your 
password in Password (1 to 32 characters).
When authentication is by user number
Enter your user number (5 to 8 digits) in User 
Number.
(2) Enter the user name and job name as 
necessary.
User Name
Enter your user name (maximum of 32 characters). 
Your entered user name will appear at the top of the 
operation panel. If you do not enter a user name, 
your computer login name will appear.
Job Name
Enter a job name (maximum of 30 characters). The 
entered job name will appear at the top of the 
operation panel as a file name. If you do not enter a 
job name, the file name set in the software 
application will appear.
(3) Click the [Print] button.
In Mac OS X, you can click the   (lock) button after entering your login name and password, or user number, to 
simplify operation the next time you wish to print based on the same user authentication.
Even when user authentication is enabled in the system settings (administrator), normally printing is possible without 
entering user information. The number of pages printed is added to the Other User count. In this case, other print functions 
may be restricted. For more information, ask your administrator.
System Settings (Administrator): Disabling of Printing by Invalid User
This is used to prohibit printing of print jobs by users whose user information is not stored in the machine. When this function 
is enabled, printing is not allowed when user information is not entered or incorrect information is entered.
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This section explains frequently used functions.
SELECTING A PRINT MODE SETTING
TWO-SIDED PRINTING (page 3-25)

FITTING THE PRINT IMAGE TO THE PAPER (page 
3-27)
PRINTING MULTIPLE PAGES ON ONE PAGE (page 
3-28)
STAPLING OUTPUT/PUNCHING HOLES IN 
OUTPUT (page 3-30)
The explanations assume that the paper size and other basic settings have already been selected. For the basic 
procedure for printing and the steps for opening the printer driver properties window, see the following section:
☞Windows: BASIC PRINTING PROCEDURE (page 3-4)
☞Macintosh: BASIC PRINTING PROCEDURE (page 3-16)
SELECTING A PRINT MODE SETTING
This section explains the procedure for selecting a print mode setting. The Print Mode Settings consist of the following 
three items:
Normal: This mode is suitable for printing data such as regular text or a table.
Fine: Select this when you want to print a photo with greater clarity or print graphics with gradations, etc. 
(This function is not available when using the PCL5e printer driver.)
(1) Click the [Advanced] tab.
(2) Select the Print Mode.
FREQUENTLY USED FUNCTIONS
In Windows, view printer driver Help for details on printer driver settings for each printing function.
Windows
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