Sharp MX M363N User Manual

							5-64
SCANNER/INTERNET FAX
Contents How to select the resolution
For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible. 
For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high 
resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, 
reduce the number of pages scanned or take other measures to decrease the file size.
☞CHANGING THE FILE FORMAT
Specifying the send size of the image (page 5-59)
CHANGING THE FILE FORMAT
Changing the format
(Scan mode, USB memory mode and Data entry mode)
The file format (file type and compression mode/compression ratio) for sending a scanned image can be changed at the 
time of transmission. In addition, if the scanned originals are divided into separate files, the number of pages per file can 
be changed.
 When using the document glass to scan multiple original pages, the resolution setting can be changed each time you 
change pages. When using the automatic document feeder, the resolution setting cannot be changed once scanning has 
begun. (However, when Job Build is used in the special modes, the resolution can be changed each time a new set of 
originals is inserted.)
 When [TIFF-S] is selected for the format in Internet fax mode, only [200X100dpi] or [200X200dpi] can be selected.
System Settings (Administrator): Initial Resolution Setting
This is used to change the default resolution setting.
The file format for sending a scanned image is specified when the destination is stored in a one-touch key; however, you can 
change the format at the time of transmission.
1
Select the mode and display the image settings screen.
(1) Touch the tab of the mode that you wish to use.
(2) Touch the [File Format] key.
☞IMAGE SETTINGS (page 5-53)
2
Read the displayed message and touch 
the [OK] key.
The message does not appear in USB memory mode. Go to 
the next step.
Select a file format to apply it to
all scan destinations.
OK
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Contents
3
Set the format.
●Scanning in Mono2
(1) Select the file type.
To send a file using Encrypt PDF, touch the [Encry.] 
checkbox to select it ( ).
(2) Select the compression mode.
●Scanning in colour/greyscale
(1) Touch the indicated key to select 
[Colour/Grey] mode.
When [Colour/Grey] is highlighted, [Colour/Grey] mode is selected.
(2) Select the file type.
 To send a file using Encrypt PDF, touch the [Encry.] 
checkbox to select it ( ).
 When Enhanced compression  kit is installed, the [High] 
and [U-Fine] checkboxes appear. To suppress image 
quality deterioration and reduce the data size of a file to 
be transmitted, Compact PDF can be selected. [U-Fine] 
can only be selected when Compact PDF is set.
(3) Select the compression ratio.
 High results in a smaller file size, however, the image 
quality is slightly degraded.
 When [High] is selected in the file format settings, the 
compression ratio cannot be selected.
 The [Programmed] key does not appear in USB memory mode.
 When this screen is displayed, the setting screen of [B/W] mode initially appears.
 The format setting of [B/W] mode is the file format when the colour mode is set to [Mono2].

The format setting of [Colour/Grey] mode is the file format when the colour mode is set to [Full Colour] or [Greyscale].
 The file type of [B/W] mode and the file type of [Colour/Grey] mode are linked. The file type cannot be set separately 
for each. (When [JPEG] is selected for [Colour/Grey] mode, [TIFF] is automatically selected for [B/W] mode.)

Note the following when the file format is set to Compact PDF ([PDF] is selected and the [High] checkbox is set to  ):
- When Compact PDF is set for one address in a broadcast transmission, the file will be sent as a Compact PDF 
file to all scanner addresses.
- When Compact PDF format or Compact PDF (Ultra Fine) format is set for one address in a broadcast 
transmission, the file will be sent in Compact PDF (Ultra Fine) format to all scanner addresses.
- If a fax destination is specified or the resolution is set after Compact PDF is set, the Compact PDF setting will be 
cancelled, the file format will be [PDF], and the compression ratio will be [High].
- If Compact PDF is set when a resolution setting has been specified in scanner (or other) mode, the resolution 
setting will be cancelled and the Compact PDF resolution will be used for transmission.
- When Compact PDF is selected, [Resolution] cannot be changed while waiting for the next original or in 
[Configure] in the job build settings.
B/W
Colour/Grey
Scan/File Format
Specified Pages per File
File Type
(1-99) 
OK
PDF
XPS
TIFF
Programmed
Encry.
Compression Mode
None
MMR (G4)
MH (G3)
(1)(2)
B/W
Colour/Grey
Scan/File Format
Specified Pages per File
File Type
(1-99) 
Compression Ratio
OK
Low
High
Medium
PDF
XPS
TIFF
Programmed
JPEG
Encry.
High
U-Fine
(2)(3)(1)
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Contents
4
To change the number of pages per file, 
enter the number of pages and exit the 
format settings.
(1) Touch the [Specified Pages per File] 
checkbox so that a checkmark   appears.
(2) Set the number of pages per file with the 
 keys.
(3) Touch the [OK] key.
 When a checkmark does not appear in the [Specified Pages per File] checkbox  , one file is created for all 
scanned pages.
 When [Specified Pages per File] is selected, consecutive numbers are added to the created file names.
 When [JPEG] is selected for the file type, one file is created for each page (a file cannot be created for multiple 
pages). For this reason, the [Specified Pages per File] checkbox does not appear.
 When the file format is set to Encrypt PDF ([PDF] is selected in the format settings screen and the [Encry.] checkbox is set 
to  ), a screen prompting you to enter a password will appear when the [START] key is pressed to start scan send 
transmission.
 Touch the [Entry] key in the displayed screen to open the keyboard screen. Enter a password (maximum of 32 characters) 
and touch the [OK] key. Scanning and transmission will begin.
System Settings (Administrator): Initial File Format Setting
This sets the default file format setting for scanner transmission.
B/W
Colour/Grey
Scan/File Format
Specified Pages per File
File Type
(1-99) 
Compression Ratio
OK
Low
High
Medium
PDF
XPS
TIFF
Programmed
JPEG
High
U-Fine
1
Encry.
(3)
(1) (2)
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							5-67
SCANNER/INTERNET FAX
Contents Changing the format (Internet fax mode)
The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not 
support full mode (it only supports simple mode), follow the steps below to select [TIFF-S].
1
Switch to Internet fax mode and display the file format settings screen.
(1) Touch the [Internet Fax] tab.
(2) Touch the [File Format] key.
☞IMAGE SETTINGS (page 5-53)
2
Select the file format.
(1) Touch the key of the desired format.
If you selected [TIFF-F], select the compression mode.
(2) Touch the [OK] key.
When [TIFF-S] is selected, the transmission settings are restricted as follows:
 Resolution: The selections are [200X100dpi] and [200X200dpi]. If [TIFF-S] is selected after [200X400dpi], 
[400X400dpi] or [600X600dpi] is selected, the resolution automatically changes to [200X200dpi].
 Send size: Always A4R (8-1/2 x 11R). If [TIFF-S] is selected after the send size is changed, the send size is 
automatically changed to A4R (8-1/2 x 11R). If a size larger than A4 (8-1/2 x 11) is scanned, the size 
will automatically be reduced to A4R (8-1/2 x 11R). When this format is included in a broadcast 
transmission, the image will be transmitted to all destinations at A4R (8-1/2 x 11R).
 Special modes: When a ratio setting is selected and the original size is entered, Dual Page Scan, Card Shot, 2in1, and 
Mixed Size Original cannot be used.
System Settings (Administrator): Compression Setting
This is used to set the default compression mode for Internet fax transmission.
Internet Fax/File FormatOK
MMR (G4)
MH (G3)
Compression Mode
TIFF-FTIFF-S
File Type
(2)(1)
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SCANNER/INTERNET FAX
Contents
CHANGING THE COLOUR MODE
This procedure is used to change the colour mode used to scan the original when the [START] key is pressed.
This function cannot be used in Internet fax mode.
ModeScanning method
Full ColourThe original is scanned in full colour. This mode is best for full colour originals such as catalogues.
GreyscaleThe colours in the original are scanned in black and white as shades of grey (greyscale).
Mono2Colours in the original are scanned as black or white. This mode is best for text-only originals.
1
Select the mode and display the colour mode settings screen.
(1) Touch the tab of the mode that you wish to use.
(2) Touch the [Colour Mode] key.
☞IMAGE SETTINGS (page 5-53)
2
Read the displayed message and touch 
the [OK] key.
A message does not appear in USB memory mode. Go to the 
next step.
When a broadcast transmission is performed using mixed send modes, the image is sent in Mono2.
3
Select the colour mode.
(1) Touch the key of the desired colour mode.
(2) Touch the [OK] key.
System Settings (Administrator): Default Colour Mode Settings
The default colour mode can be changed.
System Settings (Administrator): Disable Change of B/W Setting in Auto Mode
This prohibits selection of the black and white original scanning setting when [Auto] is selected for the colour mode.
Image will be sent in [Mono2] 
if Fax or I-Fax destination is included.
OK
Scan/Colour ModeOK
Greyscale
Mono2
Full Colour
(1)(2)
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5-69
SCANNER/INTERNET FAX
Contents
CHECKING THE IMAGE TO BE 
TRANSMITTED (Preview)
If you touch the [Preview] key before scanning the original, you can check the scanned image in the touch panel before 
sending the image.
* The factory default setting is disabled.
Depending on the size of the transmission data, part of the preview image may not appear in the preview screen in the touch 
panel.
1
Place the original.
Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program.
2
Touch the [Preview] ke y to highlight it. 
3
Select transmission settings  and touch the [START] key.
Originals are being read appears while the originals are bei ng scanned, and when scanning is finished, the preview screen 
appears on the touch panel. Transmission will not take place until  you touch the [Start Sending] key in the preview screen.
4
Check the preview image and then touch 
the [Start Sending] key.
Transmission begins.
For information on the preview screen, see  PREVIEW CHECK 
SCREEN  (page 5-70).
System settings (adminis trator): Default Preview
You can specify whether or not the [Preview] key function w ill be enabled in the base screens of the image send modes and 
in the address book.
A4AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Colour Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
200X200dpi
Preview
PDF
Mono2
Preview
Display Rotation
B/W
/00100001
Function Rev.
Start Sending
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Contents
PREVIEW CHECK SCREEN
This section explains the preview check screen.
(1) Preview image
A preview of the scanned original appears.
If the image is cut off, use the scroll bars at the right and 
bottom of the screen to scroll the image. Touch a bar and slide 
it to scroll. (You can also touch the   keys to scroll.)
(2) Change page keys
When there are multiple pages, use these keys to 
change pages.
  keys:  Go to the first or the last page.
  keys:  Go to the previous page or the next 
page.

Page number display:
This shows the total number of pages 
and the current page number. You can 
touch the current page number key and 
enter a number with the numeric keys 
to go to that page number.(3) [Sender Info] key
When Internet fax mode is selected, touch to display the 
sender information for I-fax own address send.
This key can only be touched when the entire preview 
image is displayed in the preview screen.
(4) [Function Rev.] key
Touch to check special mode settings or scan settings for 
two-sided originals.
(5) Display zoom key
Use this to set the zoom ratio of the displayed image. 
Changes from the left in the order Full Page, Twice,
4 Times, 8 Times. The setting applies to all pages in 
the file, not just the displayed page.
(6) Display Rotation key
This rotates the image right or left by 90 degrees. The 
rotation applies to all pages in the file, not just the 
displayed page.
(7) [Start Sending] key
Touch to begin transmission.
Preview
Display Rotation
/00100001
Function Rev.
B/W
Start
Sending
Sender Info
(5)
(6)
(7)
(4)
(3)
(2)
(1)
 A preview image is an image for display on the touch panel. It will differ from the actual print result.
 The preview image reflects certain scanning and special mode settings.
Settings reflected in the preview image are as follows:
Scanning settings: Original
Special modes: Erase, Dual Page Scan, Card Shot, 2in1, Suppress Background, Mixed Size Original
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							5-71
SCANNER/INTERNET FAX
Contents
This section explains special modes that can be used in scan send mode.
SPECIAL MODES
When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. The special 
modes menu consists of two screens. Touch the   key to switch between the two screens. When the [OK] key is 
touched in the special modes screen, the selected settings are entered and the base screen reappears.
☞Internet fax mode (page 5-72)
Scan mode, USB memory mode, Data entry mode
1st screen 2nd screen
(1) [Program] key*1, 2
☞STORING SCAN OPERATIONS (Programs) (page 5-73)
(2) [Erase] key
☞ERASING PERIPHERAL SHADOWS ON THE 
IMAGE (Erase) (page 5-75)
(3) [Dual Page Scan] key
☞SCANNING AN ORIGINAL AS TWO SEPARATE 
PAGES (Dual Page Scan) (page 5-77)
(4) [Timer] key*
1
☞SENDING AN IMAGE AT A SPECIFIED TIME 
(Timer Transmission) (page 5-79)
(5) [Suppress Background] key
☞WHITENING FAINT COLOURS IN THE IMAGE 
(Suppress Background) (page 5-81)
(6) [Card Shot] key
☞SCANNING BOTH SIDES OF A CARD ONTO A 
SINGLE PAGE (Card Shot) (page 5-83)
(7) [Job Build] key
☞SCANNING MANY ORIGINALS AT ONCE (Job 
Build) (page 5-86)(8) [Mixed Size Original] key
☞SCANNING ORIGINALS OF DIFFERENT SIZES 
(Mixed Size Original) (page 5-88)
(9) [Slow Scan Mode] key
☞SCANNING THIN ORIGINALS (Slow Scan Mode) 
(page 5-90)
(10) [Original Count] key*
1
☞CHECKING THE NUMBER OF SCANNED 
ORIGINAL SHEETS BEFORE TRANSMISSION 
(Original Count) (page 5-92)
(11) [File] key*
1
Touch this to use the File function of document filing mode.
(12) [Quick File] key*1
Touch this to use the Quick File function of document 
filing mode.
(13) [Verif. Stamp] key*
3
☞STAMPING SCANNED ORIGINALS (Verif. Stamp) 
(page 5-94)
*1 Does not appear in USB memory mode.
*2 Does not appear in data entry mode.
*3 Does not appear when the stamp unit is not installed.
In USB memory mode, this appears in the 1st screen.
SPECIAL MODES
Scan/Special Modes
Card Shot
OK
Dual Page
Scan
Slow Scan
Mode
Quick File
Mixed Size
Original
Erase
Job
Build
Original
CountFile
Suppress
Background
Program
Timer12
Scan/Special Modes
22
Verif.
Stamp
OK
(1)(13)
(2) (3)
(4) (5) (6)
(7) (8) (9)
(10)
(11)
(12)
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							5-72
SCANNER/INTERNET FAX
Contents Internet fax mode
The keys explained below can only be used in Internet fax mode. The other keys are the same as those explained in 
Scan mode, USB memory mode, Data entry mode (page 5-71).
1st screen 2nd screen
(1) [2in1] key
☞SENDING TWO PAGES AS A SINGLE PAGE (2in1) 
(page 5-96)(2) [Transaction Report] key☞CHANGING THE PRINT SETTINGS FOR THE 
TRANSACTION REPORT (Transaction Report) 
(page 5-99)
[OK] key and [Cancel] key
In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as 
follows:
(A) Enter the selected special mode setting and return to the base screen.
(B) Enter the selected special mode setting and return to the special mode menu screen. Touch this key when you wish 
to continue selecting other special mode settings.
(C) During selection of special mode settings, this key returns you to the special mode menu screen without saving the 
settings. When settings have been completed, this cancels the settings and returns you to the special mode menu 
screen.
2in1
Internet Fax/Special ModesOK
Transaction
Report
22
Internet Fax/Special Modes
Card Shot
OK
Dual Page
Scan
Slow Scan
Mode
Quick File
Mixed Size
Original
Erase
Job
Build
Original
CountFile
Program
Timer12
Verif.
Stamp
(1)(2)
Special modes can generally be combined with other special modes, however, there are some combinations that are not 
possible. If a prohibited combination is selected, a message will appear in the touch panel.
Scan/Special Modes
Erase
Centre
Erase
Side Erase
Edge
EraseEdge+Centre
EraseEdge
CancelOK
OK
10(0~20)
mm
(C)
(A)
(B)
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							5-73
SCANNER/INTERNET FAX
Contents
STORING SCAN OPERATIONS (Programs)
A destination, original settings, and functions can be stored in a program. When you wish to use those settings to send 
an image, they can be retrieved with ease.
For example, suppose A4 (8-1/2 x 11) size documents are scanned into a file and sent to each branch office once a month.
(1) The same documents are sent to each branch office
(2) Each page of a bound document is successively transmitted
(3) Smudges on the edges of the documents are erased before transmission
When a job program is not storedWhen a job program is stored
Enter the address of each branch office.
Select Dual Page Scan.
Select Erase settings.
Press the [START] key.
The originals are scanned and transmitted.Touch a stored program key.
Press the [START] key.
The originals are scanned and transmitted.
Considerable time is required to send the documents each 
month because the above settings must be selected.
In addition, mistakes may occasionally be made when 
selecting the settings, so incorrect transmissions may occur.When a program is used, settings are selected with ease by 
simply pressing the stored key.
In addition, transmission takes place based on the stored 
settings so there are no chances for mistakes.
Programs are stored, edited, and deleted using Address Control in the system settings. See Program (page 
7-19) in 7. SYSTEM SETTINGS.

Programs can also be stored in the Web pages. Click [Job Programs] and then [Image Send] in the Web page menu.
 The settings stored in a program will be retained even after the program is used for transmission. The same settings can 
be used repeatedly for transmission.
 The following settings can be stored in programs.
Image send mode: Scan, Internet fax
Destinations
Image settings: Original scan size, Image orientation, duplex scanning, exposure, resolution
Special modes: Erase, Dual Page Scan, Suppress Background, Job Build, Mixed Size Original, Slow Scan Mode, Original 
Count, Verif. Stamp, 2in1
Preview
 Up to 48 programs can be stored.
 Up to 500 destinations can be stored in one program. 
 This function cannot be used in USB memory mode or data entry mode.
1
Place the original.
Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program.
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