Sharp MX M363N User Manual

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SENDING THE SAME FAX TO MULTIPLE 
DESTINATIONS (Broadcast Transmission)
This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to 
branch offices in different regions. You can transmit to as many as 500 destinations in one broadcast operation. 
(Combined maximum of 200 file server, desktop, and shared folder destinations.)
It is convenient to store destinations to which you frequently send faxes by broadcast transmission in group keys. Group 
dialling allows you to retrieve multiple fax numbers stored in a one-touch key by simply pressing the one-touch key. To 
store group keys, see Address Control (page 7-16) in 7. SYSTEM SETTINGS.
When a group key is used to dial, the number of fax numbers that are dialled is the number of destinations that are 
stored in the group key. When a group key that has 10 destinations is used, 10 fax numbers are dialled.
1
Place the original.
Place the original face up in the document feeder tray, or face 
down on the document glass.
OriginalsTransmission
1 1
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2
Enter the destination fax number.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the one-touch key of the desired 
destination.
(3) Repeat step (2) until all destinations are 
selected.
 In addition to specification by one-touch key, a destination can also be specified using a search number. You can 
also directly enter a fax number with the numeric keys or look up a destination in a global address book. For more 
information, see ENTERING DESTINATIONS (page 4-17).
 It is convenient to use a group key to enter the destinations.
 After entering a destination with the numeric keys, if you wish to enter another destination with the numeric keys, 
touch the [Next Address] key before entering the next destination. The [Next Address] key can be omitted before or 
after a destination entered using a one-touch key. However, if Must Input Next Address Key at Broadcast Setting 
is enabled in the system settings (administrator), the [Next Address] key must be touched before entering the next 
destination.
System Settings (Administrator): Must Input Next Address Key at Broadcast Setting
This setting is used to prohibit omission of the [Next Address] key when entering destinations for broadcast 
transmissions.
3
Touch the [Address Review] key.
Auto ReceptionFax Memory:100%
PauseNext AddressCCC CCC
0123456789
12
10515ToCc
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sub Address
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address
Preview
(2)
Fax number entered 
with the numeric keysFax number 
entered with the 
numeric keysDestination entered with 
a one-touch key[Next Address] 
key[Next Address] 
key
Cannot be omittedCan be omitted*
* Cannot be omitted if Must Input Next 
Address Key at Broadcast Setting is enabled 
in the system settings (administrator).
Auto ReceptionFax Memory:100%
12CCC CCC
10515ToCc
III III
GGG GGG
EEE EEE
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sub Address
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address
Preview
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4
Check the destinations and then touch 
the [OK] key.
To cancel a specified destination...
Touch the key of the destination that you wish to cancel. A message will appear to confirm the deletion. Touch the 
[Yes] key.
☞CHECKING AND DELETING ENTERED DESTINATIONS (page 4-20)
5
Press the [START] key.
Scanning begins.
 If you inserted the original pages in the document feeder tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
 If you are scanning the original on the document glass, scan each page one page at a time.
When scanning finishes, place the next original and press the [START] key. Repeat until all pages have been scanned and 
then touch the [Read-End] key.
A beep will sound to indicate that scanning is finished.
To cancel scanning...
Press the [STOP] key ( ).
 A broadcast transmission takes place by memory transmission only.
 A broadcast transmission can be used in combination with the timer transmission function to transmit at night or any other 
desired time. A broadcast transmission can also be used in combination with other convenient functions.
 The broadcast transmission can include Scan to E-mail and Internet fax destinations. In this case, the image sent to the 
Scan to E-mail and Internet fax destinations will be black and white.
   To
12
CCC CCC
LLL LLL
NNN NNN
PPP PPP
RRR RRR
TTT TTT
KKK KKK
MMM MMM
OOO OOO
QQQ QQQ
SSS SSS
UUU UUU
 Cc
Address ReviewOK
001
003
005
007
009
011
002
004
006
008
010
012
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Contents Resending to unsuccessful broadcast transmission destinations
The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the 
destinations failed, resend the fax to those destinations.
1
Press the [JOB STATUS] key.
2
Touch the [Complete] key.
If the job status screen of fax mode does not appear, touch the 
[Fax Job] tab.
If the broadcast transmission included destinations of different modes, the same broadcast transmission key will 
appear in each of those modes.
3
Display details on the broadcast 
transmission.
(1) Touch the key of the completed broadcast 
transmission.
(2) Touch the [Detail] key.
Broadcastxxxx will appear as the destination of the broadcast job key. The job control number that appeared in the 
touch panel when scanning ended appears in xxxx.
JOB STATUS
Fax JobScan toPrint JobInternet Fax
AddressBroadcast00011
2
3
4
5
10:0004/01020/003Connecting
04/01000/004Waiting
Broadcast
BBB BBB
AAA AAA
012345678910:05
04/01000/004Waiting10:22
04/01000/010Waiting10:30
04/01000/010Waiting10:33
Set TimePagesStatus
11
Job Queue
Complete
Detail
Priority
Stop/Delete
Fax JobScan toPrint Job
AddressBroadcast000110:0004/01010/003NG000000
Broadcast000204/01001/001Send OK10:05
CCC CCC04/01004/004Send OK10:22
012345678904/01010/010Send OK10:30
Start TimePagesStatus
11
Job Queue
Complete
Detail
Call
(1)(2)
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4
Resend to unsuccessful destinations.
(1) Touch the [Failed] tab.
(2) Touch the [Retry] key.
 The procedure after the [Retry] key is touched varies depending on whether or not the document filing function was 
used.
Not using document filing
You will return to the base screen with the unsuccessful destinations entered. Place the original and perform the 
broadcast transmission operation.
Using document filing
The document filing operation selection screen will appear with the unsuccessful destinations entered. Perform the 
document filing resend procedure. (There is no need to rescan the original.)
If the job was stored in a confidential folder or was stored as confidential file, a password entry screen will appear 
after you touch the [Retry] key. Enter the password.
 If the [All Destinations] key is touched in (1), all destinations will be displayed. The [Retry] key that appears in the 
screen can be touched to resend to all destinations.
Broadcast0001
Address
EEE EEE
DDD DDD
Start Time
10:01
10:10
04/01
04/01
NG00000
NG00000
Status
DetailOK
Retry
FileFailedAll Destinations
002
010
11
(1)(2)
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SENDING A FAX DIRECTLY FROM A 
COMPUTER (PC-Fax)
A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the 
same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the 
Print command in the software application. Image data for transmission will be created and sent as a fax.
For more information on using PC-Fax, see the Help file for the PC-Fax driver.
 To use the PC-Fax function, the PC-Fax driver must be installed. For more information, see the Software Setup Guide.
 This function can only be used on a Windows
® computer.
 This function can only be used for transmission. Faxes cannot be received to your computer.
Fax transmission
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IMAGE SETTINGS
Settings for scanning the original are selected in the base screen of each mode. The current state of each setting 
appears to the right of the key used to select the setting.
(1) [Original] key
Touch this key to set the scan size, send size, and 
orientation of the original, and select 2-sided scanning 
settings.
☞AUTOMATICALLY SCANNING BOTH SIDES OF 
AN ORIGINAL (2-Sided Original) (page 4-47), 
SPECIFYING THE SCAN SIZE AND SEND SIZE 
(Enlarge/Reduce) (page 4-48)
(2) [Exposure] key
Touch this key to select the exposure for scanning.
☞CHANGING THE EXPOSURE (page 4-55)
(3) [Resolution] key
Touch this key to select the scanning resolution.
☞CHANGING THE RESOLUTION (page 4-56)
AutoAuto
Auto
USB Mem. ScanFaxInternet FaxPC Scan
Scan:
Scan
Send:
Standard
Auto ReceptionFax Memory:100%
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
Special Modes
Resolution
Exposure
Original
Preview
(1)
(2)
(3)
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AUTOMATICALLY SCANNING BOTH SIDES OF AN 
ORIGINAL (2-Sided Original)
The automatic document feeder will automatically scan both sides of the document.
1
Touch the [Original] key.
☞
IMAGE SETTINGS (page 4-46)
2
Specify the binding style of the 2-sided 
original (book or tablet) and the 
orientation in which the original is placed.
(1) Touch the [2-Sided Booklet] key or the 
[2-Sided Tablet] key.
A book and a tablet are bound as shown below.
(2)Touch the appropriate [Image Orientation] key.
If the wrong orientation is selected here, the image may 
not be sent properly.
(3) Touch the [OK] key.
To cancel 2-sided scanning, touch the highlighted key so that it is no longer highlighted.
 2-sided scanning automatically turns off after the transmission operation is completed.
 2-sided scanning is not possible when direct transmission or speaker transmission is performed.
2-sided original Front and back are 
sent as two pages Transmission
AutoAuto  A4Scan SizeSend Size100%
Fax/OriginalOK
2-Sided
Booklet2-Sided
Tablet
Image Orientation
(1)(2)(3)
A
C
E
GAB
EF J
L
KL
Booklet Tablet
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SPECIFYING THE SCAN SIZE AND SEND SIZE
(Enlarge/Reduce)
When the original is placed, its size is automatically detected and displayed in the base screen.
The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size.
In the above screen, the scan size (the placed original) is A4 (8-1/2 x 11) and the send size is auto. If, for example, the 
scan size were A4 (8-1/2 x 11) and the send size were B5 (5-1/2 x 8-1/2), the image would be reduced before 
transmission.
 Only standard original sizes can be automatically detected.
☞STANDARD SIZES (page 4-29)
 When the original size is a non-standard size, or if the size is not detected correctly, manually specify the original scan 
size.
☞Specifying the original scan size (Specify using a standard size) (page 4-49)
☞Specifying the original scan size (by numerical values) (page 4-51)
AutoAuto
Auto
USB Mem. ScanFaxScan
Standard
Auto ReceptionFax Memory:100%
Internet FaxPC Scan
Scan:Send:A4
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
Special Modes
Resolution
Exposure
Original
Preview
A4 (8-1/2 x 11)The image is reduced 
to B5 (5-1/2 x 8-1/2) 
before transmission Scan Size
Send Size is set to 
B5 (5-1/2 x 8-1/2)Transmission
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Contents Specifying the original scan size (Specify using a standard size)
If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original 
size manually. Place the original in the document feeder tray or on the document glass and follow the steps below.
1
Touch the [Original] key.
The automatically detected original size appears to the right of the [Original] key.
☞IMAGE SETTINGS (page 4-46)
2
Touch the [Scan Size] key.
3
Specify the scan size.
(1) Touch the appropriate original size key.
(2) Touch the [OK] key.
 If you are sending a long original, touch the [Long Size] key. Use the automatic document feeder to scan a long 
original. The maximum length that can be scanned is 1000 mm (39-3/8) (the maximum height is 297 mm 
(11-5/8)).
☞TRANSMITTABLE ORIGINAL SIZES (page 4-29)
 To specify an Inch size for the scan size, touch the [AB Inch] key to highlight the [Inch] side and then specify the 
scan size.
AutoAuto    A4Scan SizeSend Size100%
Fax/OriginalOK
2-Sided
Booklet2-Sided
Tablet
Image Orientation
Manual
B5R
B5
B4
A3A4A5R
216x343216x340
Auto
Fax/Original
Manual
A4R
A5
Long Size
OK
AB
Inch
Size Input
(2)(1)
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